Company Overview
CaRe Clinic stands at the forefront of clinical research in Alberta and BC, with dedicated research facilities renowned for a robust reputation among leading pharmaceutical companies. Our highly respected procedures and processes are designed to meet the exacting standards of top-tier pharmaceutical partners. We pride ourselves on delivering quality data and upholding the highest levels of patient care, making us a preferred partner for industry leaders in medical research. Our unwavering dedication to excellence positions CaRe Clinic as a pivotal contributor to the future of healthcare advancements.
The ‘Site Manager & Lead Clinical Research Coordinator – Vancouver’ is a foundational role responsible for supporting the launch of CaRe Clinic's first embedded research office in British Columbia. This individual will build the site from the ground up – from procuring equipment and developing SOPs, to leading participant visits as the primary CRC on our inaugural Vancouver trial.
This is a highly independent role suited to a self-starter with broad clinical research experience. Operational support will be provided remotely by CaRe Clinic's experienced Alberta teams, with strategic oversight from our Director of Growth & Partnerships based in Vancouver. Because this role operates with significant autonomy, a solid working knowledge of how pharmaceutical clinical trials function end-to-end is essential – therapeutic depth in a single area is less important than adaptability across areas.
The position is expected to begin part-time, with a clear path toward full-time as additional investigators and trials are onboarded in Vancouver. Growth may include expanded embedded sites across the Lower Mainland and a broadening scope of therapeutic areas.
Key Responsibilities:
Site Setup & Launch
- Support the establishment of CaRe Clinic's first Vancouver research office, embedded within an existing allied health clinic, in preparation for our inaugural clinical trial.
- Procure and manage all required equipment, supplies, and disposables to meet protocol and regulatory requirements.
- Develop and implement site-specific SOPs, ensuring alignment with CaRe Clinic standards, GCP guidelines, and Health Canada regulations.
- Onboard and train site contractors and supporting staff; maintain delegation and training logs and system access records.
- Coordinate site readiness activities including ethics submissions, site visits, and regulatory documentation.
- Serve as the primary site contact for sponsors, CROs, and CaRe Clinic leadership during the startup phase.
Research Coordination & Clinical Support
- Serve as the Lead CRC for CaRe Vancouver's inaugural clinical trial, coordinating and conducting all aspects of trial execution: participant recruitment and screening, informed consent, randomization, and participant visits.
- Perform study-specific clinical procedures (vitals, ECGs, specimen collection, IP administration, etc.) as delegated, in accordance with study protocols.
- Maintain accurate and complete source documentation, CRFs, and regulatory files.
- Ensure timely and compliant reporting of AEs, SAEs, and protocol deviations.
- Review and verify data entries for accuracy and protocol adherence.
- Communicate proactively with investigators, sponsors, and the CaRe Clinics team regarding study progress.
- Uphold the highest standards of patient care, safety, and confidentiality throughout all research activities.
Ongoing Site Operations
- Maintain site operational readiness for active and incoming trials, ensuring adequate resourcing, training, and compliance at all times.
- Monitor recruitment goals and site performance metrics; implement corrective actions as needed.
- Oversee quality assurance processes and ensure the site is audit-ready at all times.
- Support the expansion of the Vancouver site to additional embedded locations and/or new therapeutic areas as the portfolio grows.
- Assist with CTMS setup and maintenance for assigned studies.
- Assist in optimizing site SOPs as processes mature and new trials are awarded.
- Support operational tasks for the broader CaRe Clinic network as capacity allows.
Requirements:
- Preferred: Diploma/Degree in Nursing (minimum LPN), Life Sciences, or a related health field.
- Preferred: Certification or formal training in clinical research coordination or management (e.g., ACRP, SOCRA).
- Minimum 3 years of experience in pharmaceutical clinical research coordination, with demonstrated ability to work independently.
- Proficient understanding of GCP guidelines and Health Canada regulations.
- Broad exposure to clinical research in multiple therapeutic areas is preferred over deep specialization in one area.
- Strong organizational, self-management, and problem-solving skills; comfortable navigating ambiguity in a startup environment.
- Experience with site and study startup activities, including SOP development, ethics submissions, and regulatory documentation.
- Proficiency with electronic data capture platforms and medical software systems.
- Must be able to work on-site in Vancouver during all participant visit days; some remote flexibility available for administrative tasks.
Skills:
- Excellent clinical judgment and meticulous attention to detail.
- High degree of professional autonomy and accountability.
- Effective communication and stakeholder management across remote teams.
- Strong problem-solving and adaptability in a dynamic, growing environment.
- Commitment to professional integrity, data quality, and continuous improvement.
- Genuine passion for advancing medical research and improving patient outcomes.
At CaRe Clinic, you'll join a progressive and growing organization that values innovation, learning, and teamwork. This role is a rare opportunity to shape a brand-new research site from the ground up – and grow with it as we expand our presence across British Columbia.
How to Apply:
Please submit your resume and references to be part of our exciting team. We thank all applicants; however, only those selected for an interview will be contacted.
Hours: Part-Time (with potential to grow to Full-Time)
Pay: $32.00-$48.00 per hour
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program
Work Location: In person
