calgary, ab scheduler Jobs – 92 Openings This Week

Employee Scheduler
Executive Solutions Ltd. —Calgary, AB
- Overtime
- Microsoft Excel
- Customer service
- Microsoft Office
Quick apply
1d
Planner/Scheduler (Calgary, AB) - Hybrid
Enbridge Contingent Talent Community —Calgary, AB
- Contract
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Engineering
Quick apply
Scheduler / Appointment Coordinator
Poly B Plumbing Guys —Calgary, AB
- $24–$28 an hour
- Full-time
- Customer service
- Plumbing
- Data entry
- Dental care
Quick apply
19h
Employee Scheduler Calgary Alberta, CAN View Job
Silvera for Seniors —Calgary, AB
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
21h
Crude Oil Scheduler I
Phillips 66 —Calgary, AB
- On call
- Microsoft Excel
- Microsoft Office
- Bachelor's
- Dental care
- Employee assistance program
6d
Gas Scheduler
Citi —Calgary, AB
- Full-time
- Master's degree
- Bachelor's
- No university degree
Project Scheduler
Raytheon —Calgary, AB
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- PMP
Project Controller/Scheduler
Strike Group —Crossfield, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Word processing
Quick apply
MyTrack Scheduler/Planner
Adecco Canada —Calgary, AB
- Temporary
- Microsoft Excel
- ERP systems
- Dental care
Quick apply
Maintenance Scheduler
Heavy Metal Equipment & Rentals —Alberta
- 12 hour shift
- Microsoft Office
- Databases
- In-person
- Disability insurance
- Dental care
Quick apply
Truck Scheduler, Refined Products
Gibson Energy —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Office
- Business
- Communication skills
- Dental care
- Paid time off
Senior Regional Administrative Assistant (Residential Properties)
Avenue Living Communities —Calgary, AB
- Organizational skills
Quick apply
14d
Administrative Assistant
Ran Foods Inc. —Calgary, AB
- $18–$20 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Vision care
Quick apply
Crew Scheduler
Central Mountain Air —Calgary, AB
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Writing skills
- Disability insurance
- Dental care
Quick apply
2d
Rail Logistics Scheduler - Superior Gas Liquids
Superior Propane —Calgary, AB
- $82,300–$102,800 a year
- Full-time
- Hybrid work
- Microsoft Office
- Analysis skills
- Computer skills
- Employee assistance program
Quick apply
Staff Scheduler (2026-0011)
Carewest Innovative Healthcare —Calgary, AB
- $26.69–$30.19 an hour
- Day shift
- Databases
- Typing
- Office experience
Quick apply
Administrative Assistant, Office of the Corporate Secretary (Hybrid)
Calgary Board of Education —Calgary, AB
- $65,600–$80,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Microsoft Office
3d
Senior Scheduler/Planner - Talent Pool
Turner & Townsend —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
2d
administrative assistant
Superior Roofing —Calgary, AB
- $36.25 an hour
- Full-time
- English
- Microsoft Office
- High school diploma or GED
administrative assistant
BODY BALANCED MASSAGE THERAPY INC. —Calgary, AB
- $36–$38 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
office administrative assistant
Advance Pallet and Lumber ltd —Rocky View, AB
- $36.80 an hour
- Full-time
- English
- Databases
- Dental care
6d
Pipeline Scheduler
South Bow —Calgary, AB
- Weekends as needed
- Analysis skills
- Communication skills
9d
Project Planner/Scheduler
AtkinsRéalis —Calgary, AB
- Full-time
- Hybrid work
- English
- Presentation skills
- Bachelor's
2d
Customer Service Desk Administrative Assistant
Mount Royal University —Calgary, AB
- $21.43–$26.81 an hour
- Administrative experience
- High school diploma or GED
- First Aid Certification
SCHEDULING & PLANNING ASSISTANT
Evans —Calgary, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook

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Employee Scheduler

Executive Solutions Ltd.
Calgary, AB

Quick apply

Job details

1 day ago

Skills

Microsoft Excel
Customer service
Post-secondary education
Microsoft Office
Analysis skills
Human resources
HRIS
Business
Communication skills
Time management

Full job description

Our client, a well-established and respected organization in Calgary's seniors' living sector, is seeking an Employee Scheduler to join their operations team.

Reporting to the Senior Manager, Supportive Living & Campus Operations, the Employee Scheduler plays a critical role in ensuring appropriate staffing coverage across multiple supportive living communities. This position is responsible for coordinating the organization's casual and floater workforce, optimizing staff utilization, supporting workforce planning initiatives, and ensuring residents continue to receive exceptional care and service.

The successful candidate will serve as a key resource to leadership teams across multiple locations, balancing staffing requirements, employee availability, operational needs, and regulatory compliance in a fast-paced environment.

Key Responsibilities

Coordinate staffing coverage across multiple communities by managing casual and floater employee schedules.
Partner with community leadership teams to understand workforce requirements and adjust staffing plans based on resident and operational needs.
Process vacation, sick leave, and other employee absences, ensuring timely and appropriate shift coverage.
Match staffing requests with employee availability, qualifications, certifications, seniority, and job classifications.
Monitor vacant shifts and proactively adjust staffing assignments to maintain adequate coverage while minimizing overtime costs.
Analyze scheduling patterns, workforce utilization, and absence trends, providing recommendations and reporting to leadership.
Ensure all scheduling activities comply with organizational policies, collective agreements (where applicable), and Alberta Employment Standards.
Support emergency staffing requirements arising from leaves, increased service demands, or unexpected operational challenges.
Collaborate with Human Resources and operational leaders to provide workforce data that informs recruitment and staffing strategies.
Act as the subject matter expert for the organization's HRIS scheduling platform, including system testing, implementation support, process improvements, and user training.
Develop and maintain scheduling procedures, training materials, and user guides for employees, supervisors, and managers.
Assist with change management initiatives related to workforce scheduling systems and processes.
Prepare regular reports on staffing coverage, scheduling performance, and workforce metrics.
Perform additional duties as required.

Qualifications

Minimum 2 years of experience in workforce scheduling, staff coordination, or a related operational role.
Post-secondary education in Business Administration, Office Administration, Human Resources, or a related field is preferred. Equivalent combinations of education and experience will be considered.
Strong understanding of scheduling principles, workforce planning, and operational staffing requirements.
Knowledge of Alberta Employment Standards is considered an asset.
Advanced proficiency with Microsoft Office, particularly Excel, along with experience using HRIS or workforce scheduling systems.
Strong analytical skills with the ability to interpret workforce data and identify trends.
Excellent organizational and time-management abilities, with the capacity to manage competing priorities in a deadline-driven environment.
Strong interpersonal and communication skills, with the ability to build relationships across multiple departments and levels of leadership.
Self-motivated, detail-oriented, and capable of working independently with minimal supervision.
Demonstrated customer service and conflict-resolution skills.
Ability to maintain accuracy and professionalism in a fast-paced operational setting.

Why Join This Opportunity?

This is an opportunity to join a mission-driven organization that positively impacts the lives of seniors throughout the Calgary community. The successful candidate will play an integral role in supporting frontline operations, ensuring communities remain fully staffed and residents continue to receive exceptional care and service.

Quick apply

Refine Your Search

scheduler jobs in calgary, ab

Employee Scheduler

Planner/Scheduler (Calgary, AB) - Hybrid

Scheduler / Appointment Coordinator

Employee Scheduler Calgary Alberta, CAN View Job

Crude Oil Scheduler I

Gas Scheduler

Project Scheduler

Project Controller/Scheduler

MyTrack Scheduler/Planner

Maintenance Scheduler

Truck Scheduler, Refined Products

Senior Regional Administrative Assistant (Residential Properties)

Administrative Assistant

Crew Scheduler

Rail Logistics Scheduler - Superior Gas Liquids

Staff Scheduler (2026-0011)

Administrative Assistant, Office of the Corporate Secretary (Hybrid)

Senior Scheduler/Planner - Talent Pool

administrative assistant

administrative assistant

office administrative assistant

Pipeline Scheduler

Project Planner/Scheduler

Customer Service Desk Administrative Assistant

SCHEDULING & PLANNING ASSISTANT

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