Description
The Department of Political Science in the Faculty of Arts invites applications for a Administrative Assistant. This Part-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.
This Part-time Fixed Term position reports to Dr. Jennifer Leason, PHD, Professor and CIHR Canada Research Chair Tier II in Indigenous Maternal Child Wellness.
https://www.jenniferleason.com
The administrative support staff will be responsible for assisting with the administration of Indigenous health research projects including (but not limited to) organizing meetings, agendas and travel, email and communications, budgets and reconciling accounts, and contributions to transcription of meeting minutes, interviews, filed notes and related data storage.
The incumbent will work out of the Indigenous Maternal Child Wellness (IMCW) office located at the University of Calgary 2.5 days per week while supporting Dr. Jennifer Leason and her research teams, and will report directly to Dr. Jennifer Leason.
The key purpose of this position is to provide administrative support to the Indigenous Maternal Child Wellness (IMCW) team and office located at the University of Calgary wo and half days per week while supporting Dr. Jennifer Leason. The incumbent will report directly to Dr. Jennifer Leason.
Summary of Key Responsibilities (job functions include but are not limited to):
Administration (100%)
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Support Dr. Leason with email and responses, as well as manage Dr. Leason's calendar and meeting requests.
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Assists with project budget management by processing financial requisitions, tracking and projecting project expenditures
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Manages the administration and organization of all team and/or stakeholder meetings
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Ensures currency of all modes of communication (website, social media engagement, email list serves, online newsletters, etc)
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General office duties include but are not limited to: answering telephone, dealing with enquires, shredding, service requests, order supplies, financial requisitions, sort mail, cash deposits, room bookings and other tasks as required.
Qualifications / Requirements:
Required:
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Training in computer skills, including proven experience with MS Office (Word, Excel, PowerPoint) and PeopleSoft (Finance, Student Information System).
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General knowledge of the University policies/procedures.
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Undergraduate degree required, Graduate degree preferred.
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Minimum 2 - 4 years of related experience in a research setting supporting research activities.
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Demonstrated proficiency in budgeting, and reconciling accounts.
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Effective oral and written communication.
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Exceptional interpersonal skills, including cultural safety and competency.
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Proven ability to exercise initiative and ability to work both independently and within a team environment.
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Ability to exercise tact, discretion and confidentiality in dealing with external agencies and researchers.
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Demonstrated ability to clearly and concisely write emails, reports, letters, and other materials.
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Effective time and project management skills, including the ability to meet timelines and deadlines.
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Proven organizational skills.
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Accuracy and attention to detail.
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Ability to set priorities and deadlines.
Preferred:
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Indigenous lived experience is preferred (self-identity as Indigenous and/or experience living /working with Indigenous peoples and/or communities).
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Knowledge of University of Calgary core business systems Knowledge Requirements.
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Extensive knowledge and understanding of Indigenous Peoples in Canada, their cultures, histories and traditions.
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Understanding and knowledge of Indigenous issues, and norms and standards relevant to promotion and protection of Indigenous women's rights.
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Knowledge and understanding of contemporary issues facing Indigenous peoples in Canada, particularly issues surrounding infant and maternal health.
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Familiarity and experience with knowledge translation and community engagement.
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Familiarity and understanding of the social determinants of health.
Application Deadline: August 06, 2026.
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Operational / Administrative Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
