Position Summary
Reporting to the CEO, the Corporate Bookkeeper/Accountant plays a critical leadership role at Vantage, overseeing accounting operations, financial management, and strategic financial analysis. The position functions within the Operations Team, while working collaboratively with other departments and team members to achieve Vantage’s mission and vision and make a positive impact in our community. This role is particularly critical given Vantage’s Alberta Government funding model, ongoing growth plans, and periods of organizational change. The Corporate Bookkeeper/Accountant will play a key role in maintaining financial stability, supporting strategic decision-making, and ensuring continuity of financial oversight during periods of change and growth.
The role requires sound professional judgment and the ability to provide financial leadership in complex and evolving environments. As Vantage continues to grow and expand its impact, this position offers meaningful opportunities for professional growth, increased responsibility, and advancement within the organization.
The Corporate Bookkeeper/Accountant requires a competent, experienced accounting professional to take ownership of the organization’s accounting function. The role will be the financial backbone of Vantage, responsible for data entry, keeping the numbers clean, current, and defensible, while supporting leadership with real insight. This is an in-office leadership role responsible for accuracy, controls, reporting, and continuous improvement.
If you are looking for a quiet role where nothing ever changes, this won’t be the right fit. If you like changing dynamics, tightening controls, and bringing order to complexity, keep reading.
Responsibilities
1. Payroll and Day-to-Day Accounting Operations
- Full cycle accounting ownership
- Review timesheets and process payroll accurately and on time
- Calculate and record fixed assets and depreciation
- Maintain accurate financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
- Post journal entries, accruals, AP/AR and maintain supporting documentation
- Reconcile bank, credit card, and general ledger accounts
- Monthly, quarterly, and year-end close with accuracy and timeliness
2. General Ledger and Financial Reporting
- Maintain accurate general ledgers and financial statements
- Prepare trial balances and ensure accuracy of account balances
- Prepare accurate and timely financial statements in accordance with applicable Canadian accounting standards (ASNPO / Canadian GAAP)
- Prepare statistical, financial, and internal management reports as required
- Deliver clear reporting and analysis to leadership (not just numbers—insight)
- Identify inefficiencies, errors, weak controls and fix them
3. Taxation & Statutory Filings
- Prepare and file tax returns and statutory remittances
- Ensure that statutory remittances, reporting and required filings are up to date including T3010, GST, T4, AGLC.
- Ensure compliance with all relevant financial regulations and reporting requirements
4. Budgeting, Forecasting & Financial Analysis
- Generate monthly budget-to-actual variance reports for leadership, ensuring transparency and providing clear guidance on risks and priorities.
- Monitor cash flow and liquidity to ensure the organization's financial stability.
- Provide strategic support to the Senior leadership in resource allocation across key priorities.
- Regularly update financial forecasts that identify trends and key issues to support the leadership in making timely and informed strategic decisions.
- Update and leverage pre-determined KPIs to analyze financial data, identify trends, and provide insights to support informed decision-making by the leadership team.
- Develop multi-year financial scenarios to assess sustainability, cash flow, and risk
5. Audit, Controls & Risk Management
- Coordinate annual organizational and program audits and liaise with auditors to ensure timely completion of the audit process and external reporting requirements
- Ensure strong internal controls are in place across finance and business support operations, including updating policies and procedures as needed.
- Update and maintain financial policies and procedures as required
- Improve workflows and documentation so the business scales cleanly
6. Corporate Compliance & Leadership Support
- Provide support in ensuring corporate licenses and registrations remain current (e.g., Business License, property exemption renewals)
- Work with the CEO to ensure corporate insurance coverage is appropriately structured and up to date to mitigate risks.
- Provide financial insights and strategic support to senior leadership on resource allocation and risk mitigation
7. Business Development Support
- Provide strategic financial leadership to support sustainable growth, social enterprise initiatives, and mission-aligned revenue development.
- Evaluate new business development opportunities, capital-intensive growth initiatives, programs, and partnerships by providing financial scenario analysis, including cash flow forecasts, and risk assessments in collaboration with the CEO and leadership.
- Contribute financial insights to funding proposals, social enterprise initiatives, and growth planning.
Qualifications/Experience
We are not looking for potential - we are looking for capability.
- Post-secondary education in Accounting, Finance, or a related discipline
- 5 to 8 years of hands-on experience in a comparable role, with proven full-cycle accounting responsibility
- Practical experience with Canadian payroll processing
- Strong understanding of Canadian tax, statutory, and financial reporting requirements
- Treasury experience, including working with banks, is an asset
- Proficiency in QuickBooks Online (QBO)
- Strong working knowledge of Microsoft Office / MS Office Suite
- Comfort leveraging emerging technologies, including AI, to improve efficiency and accuracy
- Exceptional attention to detail and strong organizational skills
- Strong analytical, problem-solving, critical-thinking, and decision-making abilities, including the ability to exercise sound judgment when complete information may not be available
- Demonstrated ability to work independently, take ownership of outcomes, and manage priorities with minimal supervision
- Proven ability to identify issues, recommend solutions, and follow through implementation
- Able to work effectively under pressure while managing competing priorities, deadlines, and ambiguity
- Independent thinker who collaborates effectively with employees, managers, and senior leadership
- Experience working in a government-funded, non-profit, social services, healthcare, or similarly resource-conscious environment is an asset
- High level of professional maturity, sound judgment, discretion and accountability
- Proven diligence in protecting confidential and sensitive information
- Strong communication, relationship-building skills and stakeholder management skills
- Experience supporting organizations through growth, operational complexity, organizational change, or periods of transition is considered an asset.
- Eligible to work in Canada
- Alignment with and passion for the mission and values of Vantage
What Success Looks Like
In this role, you will:
- Take ownership of the accounting function and consistently deliver accurate, timely, and reliable financial information.
- Work independently, exercise sound judgment, and make decisions within your scope without requiring constant direction.
- Proactively identify financial risks, process gaps, and opportunities for improvement, bringing forward solutions rather than waiting for direction.
- Thrive in a dynamic, growing, and government-funded environment where priorities may shift and resources must be managed carefully.
- Serve as a trusted partner to leadership by providing meaningful financial insights, clear communication, and recommendations that support informed decision-making.
- Collaborate effectively with colleagues across departments, contributing as a dependable team member
What This Role Is NOT
- Not a junior bookkeeper position
- Not remote or hybrid
- Not a role where someone else “owns” the accounting function
- Not suitable for someone who avoids accountability
- Not suitable for someone who requires frequent direction or close day-to-day supervision.
- Not suitable for someone who prefers highly structured environments with little change.
- Not a role for someone who simply processes transactions without analyzing the story behind the numbers.
Working Conditions
- In-office position based in Calgary with occasional travel to multiple local worksites and no option to work remotely
- Working 6 hours per week with flexibility
- Casual workwear
Why This Role Matters
This position directly impacts decision-making, cash flow, scalability, and leadership confidence. You will be trusted, relied upon, and expected to raise issues early—before they become problems.
We are committed to creating an environment that is fair, respectful and supportive for our employees, candidates and clients. Having a diverse pipeline of candidates is essential in helping Vantage find top talent. Diversity, equity and inclusion also help us build the best team where different perspectives, experiences and beliefs are valued, leading to better performance.
Please help us gauge how we're holding after our commitment to diversity, equity and inclusion by answering the last 5 questions in the screening questionnaire. Your participation will help us build on our inclusive culture. Your responses to these questions will be confidential. Completion of these screening questionnaires are optional and won’t affect your application for current and future opportunities.
Join our dedicated and supportive team at Vantage, where you can make a meaningful difference in the lives of individuals with developmental disabilities while enjoying a vibrant and fun work environment. In addition to a competitive salary, you'll have the opportunity to grow professionally and contribute to our mission of promoting independence and delivering joy-filled opportunities.
Apply now and be a part of our team where work and passion align!
Visit us online : www.vantageltd.ca
Please note that due to the high number of applications received, only shortlisted candidates will be contacted.
Benefits:
- Casual dress
- Company events
- Dental care
- Discounted or free food
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Store discount
- Vision care
- Wellness program
Application question(s):
- How many years of full-cycle accounting experience do you have in a similar role (including AP, AR, payroll, reconciliations, and month-end close)?
- Do you have at least 3+ years of experience processing Canadian payroll, including remittances and year-end reporting (T4s, ROE, etc.)?
- Have you prepared financial statements and internal management reporting (e.g., month-end reporting, variance analysis) with minimal supervision?
- How many years of experience do you have working with QuickBooks Online (QBO) or a comparable accounting system?
- Have you worked in a government-funded, non-profit, healthcare, social services, or similarly resource-conscious environment? If yes, how many years?
- This is a full-time in-office position based in Calgary, Alberta (no remote or hybrid option). Are you able and willing to work in-office on a consistent basis?
- What are your expected salary for this role annually? (in CAD)
- Do you identify as a member of visible minority (persons, other than indigenous people who are non Caucasian in race or non-white in color)? Answer Yes, No or Prefer Not to Answer
- Do you identify as an indigenous person (people who are First Nation, Inuit or Métis. First Nation includes treaty, status or registered Indians as well as non-status and non-registered Indians)? Answer Yes, No or Prefer Not to Answer
- Do you identify as a person with a disability? Answer Yes, No or Prefer Not to Answer
- Do you identify as being part of the 2SLGBTQIA+ community? Answer Yes, No or Prefer Not to Answer
- What are your preferred pronouns? Answer She/Her/Hers, He/Him/His, They/Them/Their, Others or Prefer Not to Answer
Work Location: In person
