Primary Role
The Assistant Proposal Writer is responsible for assisting the Proposal Lead and Senior Writer and members of the Project Management team with the development of compliant, structured, and competitive Request for Proposal (RFP) responses, other formal customer submissions and other company documentation. This includes maintenance of company templates, technical materials, and contractual content to ensure alignment with current products, services and corporate direction. The role requires close collaboration with Project Managers, the Sales team, and subject matter experts across all service areas to produce accurate, cohesive, and technically aligned proposals and other formal customer deliverables.
Key Responsibilities
Assist the Proposal Lead and Senior Writer with response content from internal Evans’ contributors for large and multi-services proposals.
Assist with reviewing new bid documents for compliance, legal, and technical requirements.
Prepare responses to bid qualification questionnaires and other compliance tools as required.
Assist Project Managers in providing compliant information and facilitate responses for proposals where a consoles project manager or services specialist is the lead, creating new content as necessary.
Assist with maintaining the RFP content database in SharePoint.
Identify and suggest improvements to proposal and bid templates to ensure a consistent corporate identity.
Other Duties Include
Assist Proposal Lead and Senior Writer with writing and editing materials including case studies, white papers, research content, and other targeted marketing collateral.
Assist in compiling, editing various company guides and instruction manuals.
Research and assist with the development of Project of the Week case studies for internal distribution.
Assist in reviewing Evans’ Work Instructions for style and content to allow the company to evolve more consistent and complementary work instructions across all areas.
Undertake various administrative duties to assist Project Managers with their various duties.
Qualifications
Architectural or journalistic background is an asset.
Technical writing background is an asset.
Ability to read technical drawing is an asset
Must be able to understand and articulate multiple products and service lines to enable accurate and compelling specifications and descriptions.
Education/Experience
Post-secondary education, preferably with a Technical Diploma or University Degree.
1-3 years’ experience in a relevant field.
Competencies Required
Excellent written and verbal English skills
Ability to work as a team member.
Must have the ability to manage multiple proposals and tasks simultaneously, meeting key deadlines set by Project Managers and Proposal Lead and Senior Writer.
MS Office, SharePoint, and Copilot skills, including the ability to work with various digital formats.
Personal Attributes
Personable and approachable, with clear and effective communication skills are a must.
Strong work ethic and a strong commitment to meeting deadlines.
Collaborative style, with a genuine interest in working with people, both internally and externally.
Self-motivated with a commitment to continuous learning.
Good organizational and time management skills and the ability to reprioritize if necessary.
Ability to multi-task in an unpredictable, high intensity work environment.
Desired Behaviors
Makes fact-based decisions having done the hard work of obtaining actual data.
Demonstrates ownership through prompt action, clear communication, timely response, escalates if needed.
Drives continuous improvement through personal initiative and innovation.
Learns from failures in a positive/structured way, focusing on process improvements and corrective actions going forward.
Delivers consistent results meeting our commitments.
Maintains focus on priorities, what is important to our customers (internal or external).
This role is ideal for someone who enjoys writing, organizing information, and working with a variety of teams to turn technical and commercial input into clear, professional content. The role involves supporting proposals, qualification responses, project references, templates, case studies, manuals, internal communications, and other written materials.
The position offers a diverse workload and is well suited to someone who is curious, adaptable, and interested in understanding how different parts of a business work together.
Join Evans and contribute to shaping the future of control room technology solutions. Be part of a team that values innovation, collaboration, and excellence.
Evans is an Equal Opportunity Employer.
Our mission is to ensure that our workforce is both diverse and inclusive
We seek employees from a diverse talent group, if you are a member of a minority population, we encourage you to apply at Evans!
