calgary, alberta property administrator Jobs – 17 Openings This Week

Association Administrator
Astoria Asset Management Ltd. —Airdrie, AB
- $45,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
Payroll Administrator | Calgary
Aspen Properties —Calgary, AB
- Immediate opening
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
9d
Property Administrator
Dream Unlimited —Calgary, AB
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
1d
Property Administrator
Associa —Calgary, AB
- Full-time
- English
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
1d
Property Administrator, Site - Residential (Calgary, AB)
Morguard —Calgary, AB
- Customer service
- Microsoft Office
- High school diploma or GED
Quick apply
1d
Property Administrator
Welcome Co —Calgary, AB
- $50,000–$55,000 a year
- Full-time
- Microsoft Office
- Finance
- Databases
- Dental care
- Employee assistance program
Quick apply
7d
Leasing & Site Administrator
BGO —Calgary, AB
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Sales
Quick apply
RECA Licensed Residential Property Manager
Equium Group —Calgary, AB
- $80,000–$85,000 a year
- Full-time
- Customer service
- Maintenance
- Microsoft Office
- Mileage reimbursement
- Disability insurance
Quick apply
Leasing and Site Administrator (6 month Contract)
GWL Realty Advisors —Calgary, AB
- Weekends as needed
- Sales
- Communication skills
- Marketing
Quick apply
8d
Area Manager, Property Management
Onward —Calgary, AB
- $60,000–$75,000 a year
- Full-time
- Travel
- Leadership
- Communication skills
Quick apply
Regional Administrator, Training and Support
Northview Residential REIT —Calgary, AB
- Full-time
- Customer service
- English
- Microsoft Office
- Dental care
- Vision care
Quick apply
Residential Portfolio Manager
Onward —Calgary, AB
- $67,500–$75,000 a year
- Full-time
- Travel
- Leadership
- Communication skills
Quick apply
8d
Finger print Technician - Support to Law Enforcement - Airdrie - PT
Commissionaires —Calgary, AB
- Part-time
- Customer service
- English
- Communication skills
- Dental care
- Employee assistance program
Community Manager
Deveraux Group of Companies —Calgary, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- High school diploma or GED
- Profit sharing
- Disability insurance
Operations Manager
Fireside Property Group Ltd. —Calgary, AB
- $65,000–$95,000 a year
- Full-time
- Management
- Maintenance
- Organizational skills
- Paid time off
Quick apply
14d

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Association Administrator

Astoria Asset Management Ltd.
Airdrie, AB

Quick apply

Job details

Permanent | Full-time

Benefits

Extended health care
Dental care
Company events
Vision care
On-site parking

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Yardi
Administrative experience
High school diploma or GED
Organizational skills
Front desk
Communication skills
Property management
Time management

Full job description

Association Administrator
About Astoria

Founded in 2005, Astoria Asset Management Ltd. has earned a reputation for professionalism, transparency, and long-term client relationships. We manage Condominium Corporations, Rental Properties, and Homeowners’ Associations with a strong focus on accuracy, accountability, and clear communication.
Our team operates in a structured, collaborative environment where consistency, shared responsibility, and respect—both internally and within the communities we serve—are core to how we work.
________________________________________

The Opportunity
We are currently seeking a highly organized and detail-oriented Association Administrator to support our Association portfolio. This role is integral to the day-to-day administration, record accuracy, and communication flow between owners, builders, legal counsel, and internal departments.
The ideal candidate is methodical, dependable, and comfortable working within defined processes. You value accuracy, understand the importance of approvals and compliance, and take pride in maintaining well-organized records—particularly within Association operations and collections.
________________________________________

Key Responsibilities
Communication & Coordination

Act as the primary point of contact for Association-related inquiries, responding promptly or routing matters to the appropriate internal department.
Serve as the main liaison for owners, builders, lawyers, and external legal firms on collection and legal-related matters.
Ensure financial and accounting inquiries follow established internal communication protocols.
Work closely with Association Managers and Property Accountants to maintain consistent, accurate information across departments.
Prepare and manage all physical mailouts, including printing, stuffing, and posting.

Unit & Development Administration

Coordinate and track monthly builder unit updates for Associations under development.
Maintain accurate unit records, including occupancy status, third-party sales, and development phase changes.
Update unit tracking lists and system records to ensure correct unit counts, phase information, and charge schedules.
Post charges to unit ledgers as required.
Apply mailing fees to reminder invoices where permitted under Association bylaws.

Ownership Changes & Welcome Packages

Process ownership changes using Owner Information Sheets, transferring outstanding balances when applicable.
Prepare and distribute welcome packages to new owners, including Association FAQs, collection policies, and CondoCafe registration details.

Collections & Legal Administration

Maintain legal tracking records for owners in arrears and ensure files are properly flagged.
File titles received from legal counsel and update ownership records where necessary.
Record legal payments, remove legal flags, and apply payments accurately to unit ledgers.

Association Document Purchases

Manage Association document purchase requests, including receipt and review of purchase orders.
Compile and deliver documents in accordance with defined purchase parameters and timelines.
Serve as the primary point of contact for all document purchase communications, ensuring clear, professional, and accurate correspondence.

________________________________________

What We’re Looking For

Previous administrative experience; Association or property management experience is a strong asset
Exceptional organizational skills with strong attention to detail
Clear, professional written and verbal communication skills
Ability to handle confidential and sensitive information with discretion
Experience with property management software (Yardi experience preferred)
Proficiency in Microsoft Word, Excel, and Outlook
Comfort working within structured processes and approval workflows
Strong time-management skills and the ability to balance multiple priorities

________________________________________

Why Work at Astoria

Supportive, collaborative team environment
Clearly defined roles, processes, and expectations
Emphasis on accuracy, accountability, and professional growth
Stable organization with long-standing leadership
Meaningful work supporting Associations and communities

________________________________________

Our Culture
At Astoria, we value team members who take ownership of their role, respect established processes, and contribute positively to a professional workplace. The Association Administrator plays a key role in maintaining trust, consistency, and compliance—both within our team and with the communities we manage.

Job Types: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Benefits:

Company events
Dental care
Extended health care
On-site parking
Vision care

Ability to commute/relocate:

Airdrie, AB: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Experience:

Front desk: 1 year (preferred)
Administrative: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

property administrator jobs in calgary, alberta

Association Administrator

Payroll Administrator | Calgary

Property Administrator

Property Administrator

Property Administrator, Site - Residential (Calgary, AB)

Property Administrator

Leasing & Site Administrator

RECA Licensed Residential Property Manager

Leasing and Site Administrator (6 month Contract)

Area Manager, Property Management

Regional Administrator, Training and Support

Residential Portfolio Manager

Finger print Technician - Support to Law Enforcement - Airdrie - PT

Community Manager

Operations Manager

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