Job Summary:
Service Area: Public Services
Department: Parks
Division: Guelph Junction Railway
Work Location: City Hall, 1 Carden Street
Work Mode: Hybrid
Job Type and Duration: Permanent, Full Time Vacancy
Position Availability: 1 existing vacant position
Salary Range: $61,486.88- $76,858.60 per year
Affiliation: Non-Union
Posting Period: June 24, 2026 to July 12, 2026 11:59 p.m.
Why Join the City of Guelph?
When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.
What we offer
We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:
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Paid vacation days, increasing with years of service
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Paid personal days;
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Hybrid and flexible work arrangements;
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Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
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Extended health and dental benefits, including Health Care Spending Account;
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Employee and Family Assistance Program;
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Parental leave top up program;
- Learning and development opportunities including tuition assistance
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Employee recognition programs.
Position Overview:
Resumes are being accepted for the position of Financial Administrator working within Guelph Junction Railway (GJR). The successful candidate will provide financial clerical assistance to Guelph Junction Railway, including the processing of purchase orders, requisitions, and the creation and issuing of invoices. The portfolio of work will include budget development, reporting and accounting, as well as process improvement and procurement policy support. This position will maintain external and internal contacts in a liaison role between suppliers and requisitioner with a focus on quality customer service and continuous improvement of processes. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.
Key duties and responsibilities
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Assist with the development and coordination of operating and capital budgets, focusing on data gathering, consolidation, and alignment with corporate policies (with detailed financial analysis led by Finance).
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Support multi-year planning processes by compiling inputs and maintaining tracking tools linked to the Strategic Plan and departmental Business Plan.
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Coordinate the monitoring of departmental budgets and expenditures, including:
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Tracking spending against approved budgets
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Identifying and escalating variances
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Liaising with Finance and internal stakeholders for follow-up
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Monitor progress of the annual business plan and key milestones, supporting status updates and variance explanations.
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Assist with the development and administration of funding proposals and agreements, including tracking requirements, deliverables, and reporting deadlines.
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Manage day-to-day financial administration, including:
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Processing P-Card statements and staff reimbursements
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Preparing requisitions and purchase orders (including for GJR)
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Supporting accounts payable/receivable processes
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Issuing and tracking invoices to third parties
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Support procurement and contract administration, including issuing award memos and maintaining documentation in accordance with policies.
- Maintain and manage records and information systems, including GJR procurement documentation and departmental records.
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Support the coordination and administration of departmental operations, including assisting with implementation of work plans, tracking deliverables, and maintaining efficient business processes.
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Assist in preparing reports, presentations, correspondence, and Council materials.
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Deliver professional customer support, acting as the financial point of contact and directing inquiries appropriately.
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Provide administrative and operational support to GJR, including calendar management, as well as coordinating agendas, minutes, and follow-up actions, and other day-to-day administrative functions.
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Perform other related duties as assigned.
Qualifications and requirements
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Experience related to the duties listed above, normally acquired through 2 years post-secondary education in business administration, financial accounting, or closely related field, preferably within a public sector environment. Candidates with an equivalent combination of education and experience may be considered.
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Knowledge and understanding of procurement and purchasing practices
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Intermediate skill with Microsoft Office applications is required (Word and Excel).
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Experience with WAM and JD Edwards is an asset.
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Must possess excellent communication, customer service and interpersonal skills.
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Strong organizational and problem-solving skills with the ability to manage multiple tasks in a demanding environment.
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Ability to handle sensitive and confidential information.
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Demonstrate initiative and have a strong attention to detail & high level of accuracy
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Knowledge of the Occupational Health and Safety Act.
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Railway knowledge is an asset.
Hours of work
35 hours per week, Monday to Friday, between the hours of 8:30 a.m and 4:30 p.m. This position is eligible for hybrid and flexible work arrangement options (as per current corporate policy).
How to apply
Click "Apply Now" on the top right hand side of your screen by July 12, 2026.
Hiring Process Transparency
The City of Guelph is committed to fair and transparent recruitment practices. Candidates who participate in an interview for this position will be notified of the hiring decision within 45 days of their interview. Notifications will be provided in writing, or through technology.
Commitment to Diversity & Accessibility
The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.
Privacy Notice
Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.
