carman, mb assistant / secretary Jobs – 2 Openings This Week

Administrative Assistant / Receptionist
PKF Lawyers —Carman, MB
- Full-time
- Google Suite
- Customer service
- Microsoft Office
- Dental care
- Paid time off
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11h

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Assist with filing, data entry, and other administrative tasks as needed. Efficiently manage a multi-line telephone system, providing prompt and courteous…
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Administrative Assistant / Receptionist

PKF Lawyers
Carman, MB

Quick apply

Job details

Permanent | Full-time
11 hours ago

Benefits

Extended health care
Dental care
Paid time off
Paid vacation
Vision care
Life insurance
On-site parking

Skills

Google Suite
Customer service
Filing
Microsoft Office
Organizational skills
Communication skills

Full job description

Company Overview

PKF Lawyers, Manitoba’s Law Firm, is seeking a career-minded, detail-oriented professional for a full-time Administrative assistant/Receptionist position at our Carman location. This role offers growth opportunities for the right candidate who demonstrates exceptional organizational skills and a passion for delivering outstanding customer service. Our culture is built on professional excellence, collaboration, and a strong sense of pride in the services we offer to our valued clients.
Responsibilities will include, but are not limited to:

Front Desk:

Greet and welcome clients and visitors in a professional and friendly manner, promptly notifying the relevant Firm members of their arrival
Efficiently manage a multi-line telephone system, providing prompt and courteous service and working closely with team members to direct calls to the appropriate personnel
Receive deliveries, faxes, and emails and route them to the proper recipient on a timely basis in coordination with the team
Monitor outgoing deliveries to ensure they are picked up on a timely basis
Coordinating appointments to optimize office resources and prevent scheduling conflicts
Maintain professional appearance of boardrooms and conference rooms, ensuring they are always clean, organized, and client-ready
Assist with filing, data entry, and other administrative tasks as needed

Daily Financial Operation:

Monitor and check bank accounts daily; process incoming payments and client retainers.
Record all credit card payments accurately and prepare daily bank deposits.
Print cheques for legal assistants/secretaries as required
Generate, issue, and distribute client invoices
Organize, binder, and systematically file all invoices and vendor receipts.
Review vendor statements, process payments, and resolve any account discrepancies.
Run regular financial and operational reports for management review.

Administrative task:

Assist lawyers with client communications and manage daily office tasks, including printing, scanning, and handling faxes.
Accurately complete and prepare various legal and administrative forms in accordance with lawyer instructions.
Process and run monthly time reports across major client files and active matters.
Coordinate lawyers' calendars, including scheduling client meetings, court dates, and firm commitments while managing competing priorities
Monitor and order office supplies regularly to ensure smooth daily operations.
Other duties as assigned

Skills and Qualifications:

Excellent written and verbal communication and interpersonal skills with clients and colleagues
1+ years experience as a office admin/front desk is considered an asset
Exceptional organizational abilities and meticulous attention to detail are essential
Ability to manage competing priorities and organize tasks effectively
Demonstrated ability to work effectively within a professional team environment while contributing to a supportive and engaging workplace culture
Proficient in using Microsoft Office Suite
Strong technical aptitude with ability to quickly master new software applications,
Proficiently manage calendar systems, and maintain organized digital file storage
Proficient in operating various office equipment, including a multi-line telephone console system, computer, and photocopier
Ability to work well independently and follow instructions with little supervision
Professional demeanor that reflects our commitment to client satisfaction and legal excellence
Process orientated mindset with strong commitment to consistency, procedural accuracy, efficiency, and seamless office operations.

Career Growth and Benefits:

Paid vacation and wellness days
Unused wellness days that convert annually into vacation days
Comprehensive benefits package, including dental care, extended health care and short and longterm disability
Opportunities for professional development within our experienced and supportive team environment, where every day brings new clients and professional growth opportunities.

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

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