School District #8 (Kootenay Lake) is located in the
southern Interior of British Columbia, Canada and serves the Lower Kootenay
Band and the communities of Kaslo, Meadow Creek, Crawford Bay, Creston,
Wynndel, Nelson, Salmo, South Slocan, Winlaw, Slocan, and the surrounding rural
areas. Our area is beautiful, vibrant, a
fantastic place to raise children, has a world-renowned arts and entertainment
community, and easily accesses a variety of amazing outdoor pursuits.
Kootenay Lake School District serves the learning needs of
approximately 4500 students in several diverse communities and in an array of
learning environments throughout the Kootenays. Our visionary, creative team of
approximately 900 staff focuses on providing the best opportunities for
students and their families. Our mission is to inspire and support each learner
to thrive in a caring learning environment.
The School Board Office is located in Nelson, B.C. Our
schools are dispersed geographically and range in size and composition:
13 elementary schools
1 middle school
1 K-10 school
4 secondary schools
2 K-12 schools
online learning and blended programs
an extensive array of program options, including
Aboriginal Education, Late French Immersion, Outdoor Programs, and a strong
International Program.
Job Description & Requirements
School District No. 8 (Kootenay Lake) is seeking the
services of an exceptional individual to assume the role of Executive Assistant
to the Secretary Treasurer. This is a 35-hour per week position with a start
date of August 1, 2026. The annual pay range for this position is $65,825 to $82,281
with placement on the range based on experience and qualifications.
The Executive Assistant plays a key role in an exempt
position contributing to the efficient operation of the district through the
office of the Secretary Treasurer.
The Executive Assistant carries out a variety of routine and
non-routine administrative tasks and liaises with members of the District
Management team, employees, parents, external agencies, and the public as
required. The responsibilities are
varied, complex, generally of a confidential nature, and require the ability to
work independently and to exercise sound judgement and tact. Accuracy in communication is key, as well as
being detail-oriented and having an appreciation for the importance of key
data.
The successful candidate must maintain a high degree of
discretion and confidentiality while functioning in an innovative environment
with time sensitive and/or political issues/projects occurring
simultaneously. The candidate works with
a variety of people, both inside School District 8 and in the communities of
the District. This requires
organization, ability to multi-task, efficiency, tact, and a passion for
working with people.
It is essential that the candidate be available for
evening/weekend meetings (both scheduled and on an as-needed basis).
Key Responsibilities Include:
- Acting
as back up for the Executive Assistant to the Superintendent.
- Arranging
travel for school district Trustees and Secretary-Treasurer.
- Scheduling,
organizing and coordinating meetings and special events for the
Secretary-Treasurer, and, where required, attending as a resource.
- Initiating
action on administrative matters not requiring the Secretary-Treasurer’s
personal attention and referring requests or queries to appropriate staff
for action.
- Preparing
a wide range of reports and presentations or conducting research on a
variety of business, policy and legal matters as assigned.
- Maintaining
comprehensive knowledge of the organization, policies and administrative
procedures of the school district and relevant legislation.
- Preparing
and/or coordinating responses to time-sensitive requests for information
such as requests under the Freedom of Information and Protection
of Privacy Act, Public Interest Disclosure Act
or insurance
questions under the School Protection Program.
- Administering
and initiating projects with minimal supervision, in conjunction with the
day-to-day operations of the office of the Secretary-Treasurer.
- Developing,
implementing and maintaining an appropriate filing system for the Board
and School District records.
- Performing
other duties as required by the Secretary-Treasurer.
Education and Experience Requirements
-
Post
secondary degree/certificate in Business Administration/Office Management,
with at least 3-5 years experience in a similar position (ideally, the
candidate will have a background in public education, law, and/or real
estate);
- Ability
to work independently and take initiative, make decisions, plan and
follow-up on projects to ensure tasks are completed in a timely manner
- Ability
to maintain professional communication, both verbally and in writing, and
maintain confidentiality with a range of stakeholders.
- Ability
and desire to work as part of the team of Executive Assistants providing
support to senior staff and the Board of Education.
- Ability
to maintain confidentiality related to classified information obtained through
attendance at meetings, and review of files and records.
- Demonstrated
ability in the use of programs such as Word, Zoom, Excel, Power Point,
Teams and Outlook, and Power Automate.
Also, ability to use audio visual equipment.
Prior to being hired, candidates must have a Criminal Record
Check completed through School District 8.
This posting will remain ongoing until a suitable
candidate is found. Applications will be
reviewed every two (2) weeks.
While we appreciate your interest in working for School
District # 8 - Kootenay Lake, only shortlisted applicants will be contacted. For further information, please contact Secretary -
Treasurer, Cathy MacArthur at
School District 8 supports equity hiring for Indigenous
applicants.
experiencing any technical issues with your application process to contact Make
A Future's customer service line as HR cannot upload or assist with these types
of issues. We also cannot accept documents via email such as cover
letters/resumes/transcripts/teaching reports via email as they do need to be
part of the employee's Make a Future profile.
