Remember When HealthCare Ltd. is actively seeking a Clinic Office Manager to join our team in PEI. With decades of combined experience, our office team will be working diligently alongside you to ensure the proper supports are in place to be effective at delivering consistent and reliable services on schedule.
The Clinic Office Manager is responsible for the day-to-day administrative operations of the clinic, ensuring an exceptional client experience while supporting scheduling, recruitment, onboarding, financial administration, and clinic operations. This role serves as the primary administrative lead within the clinic and works closely with both staff and head office to ensure smooth and efficient service delivery. If you’re ready to make a difference, we invite you to apply now!
We welcome candidates who identify as members of equity-deserving groups.
Hours Of Work:
Monday - Friday, hours to be determined.
Key Responsibilities
● Manage reception, client inquiries, appointment scheduling, and payment processing.
● Oversee daily clinic administration, office organization, supplies, and inventory.
● Coordinate staff scheduling, vacation requests, and coverage needs.
● Support recruitment activities including job postings, candidate communication, interview
coordination, and onboarding.
● Maintain employee records, certifications, and training documentation.
● Assist with payroll administration, financial reconciliations, deposits, and reporting.
● Support quality assurance, compliance, privacy, and documentation requirements.
● Act as the primary administrative resource for clinic staff and escalate operational
concerns as needed.
● Ensure a professional, organized, and welcoming environment for clients and employees.
Qualifications:
- Diploma or degree in Business Administration, Office Administration, Healthcare Administration, or a related field considered an asset
- Minimum 3 years of administrative, office management, or healthcare administration experience.
- Experience with scheduling, recruitment, onboarding, and client service.
- Strong organizational, communication, and problem-solving skills.
- Proficiency with Google Suite and other cloud-based systems
- Ability to manage multiple priorities while maintaining accuracy and professionalism.
What We Offer:
- Competitive compensation package
- Professional mentorship and coursing through various municipal, provincial, and federal business partnerships and memberships
- Opportunities to grow your career within Remember When HealthCare Ltd.
- Supportive onboarding program, mentorship and ongoing learning and development to continuously advance your skills
Job Types: Full-time, Permanent
Pay: $23.00-$28.00 per hour
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible language requirement:
Experience:
- Office Admin: 2 years (required)
Language:
Work Location: In person
