The Department of Justice and Public Safety is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.
The main purpose of this position is to provide confidential senior secretarial and administrative services to the Deputy Minister of Justice and Public Safety and Deputy Attorney General.
The end result is to ensure the Deputy Minister/Deputy Attorney General’s office is managed in an efficient manner in order to contribute to the smooth operations of the Department and to maintain a high level of confidentiality.
Duties will include but are not limited to:
- Assisting and providing administrative support to the Deputy Minister/Deputy Attorney General in business related interactions with all levels of governments, respective agencies and the private sector;
- Acting as primary contact for day to day departmental communication issues and maintaining close contact and a positive working relationship with Departmental Senior Management Team;
- Arrange and confirm appointments for the Deputy Minister/ Deputy Attorney General and provide background material prior to appointment;
- Performing general administrative duties; acting as a receptionist and/or frontline contact for the Department of Justice and Public Safety;
- Taking notes and preparing meeting records;
- Liaise often with other Ministers, Deputies, and the Premier’s Office, Treasury Board, etc;
- Respond to requests from the Public;
- Receive and or screen all calls or visitors at the office to determine the nature of the concern/inquiry, to identify appropriate person, program or service for resolution of the problem or to provide the information requested;
- Compose correspondence as requested for the Deputy Minter/Deputy Attorney General’s signature;
- Make travel arrangements and hotel accommodations for the Deputy Minister/Attorney General and prepare/submits travel claims;
- Coordinates and assumes responsibility for RCMP/Police and Coroner related duties associated with the Office of the Attorney General;
- Request, gather and ensure answers are in the proper format to forwarded to the Clerk of Executive Council for tabling;
- Responsible to order office supplies, maintains an up-to-date and accessible filing system; and maintains security and control of access to files;
- Assisting in any requested special projects; and
- Other related duties as required.
Minimum Qualifications:
- Completion of a recognized secretarial program is required.
- Demonstrated equivalencies will be considered.
- Extensive experience providing administrative support to senior management is required.
- Experience managing and coordinator schedules is required.
- Excellent interpersonal and communication skills.
- Excellent organizational skills and ability to manage multiple priorities and work independently.
- Proficiency in various computer software programs.
- Experience and knowledge of legislative process and working with government policies and programs.
- Must provide an acceptable criminal record check.
Other Qualifications:
- Experience working as a legal admin or paralegal is an asset.
Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.
Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8. Applications may be sent by fax to (902) 368-4383.
IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE.
Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at www.jobspei.ca. Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone (902) 368-4080.
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