Job Status: Temporary Full-Time
Union: CUPE 12.3
Number of Positions: 1
Hours of Work: 35
Location: CK Public Health Dental Clinic
Closing Date: June 19, 2026, 11:59pm EST. Applications received after this deadline will not be accepted.
The Municipality of Chatham-Kent has an opening for 1 (one) temporary full-time Program Assistant with the Public Health Unit. The temporary full-time opportunity is for a period up December 2026.
Preference given to CUPE 12.3 members.
Job description
The Program Assistant is responsible for providing program support to all management and staff of the Chatham-Kent Public Health Unit to ensure that all Health Unit services are provided in an effective and efficient manner.
Essential responsibilities
- Demonstrate Chatham-Kent’s core values and competencies
- Greet the public in person or on the phone and provide information
- Clinic/appointment scheduling
- Specific records management, i.e. photocopying, faxing, mail, minute distribution, purchase orders, etc.
- Documentation processes (e.g. web, phone messages, appropriate use of forms, minute taking, etc.)
- Inventory and resource supply management (e.g. tracking, sourcing, ordering, purchasing of office, clinic supplies, etc.)
- Equipment operation, management, and maintenance
- Meeting, workshop, and event planning, organization, coordination, bookings, and registration
- Resource design and/or formatting
- Schedule and event calendar maintenance
- Data entry into provincial databases, non-routine reports, prepare large mail outs, prepare agendas and take minutes of meetings
- Participate in the development of operational plans, objectives and workplans and document activities
Essential qualifications
- College certificate or diploma, preferably in office administration (Executive, Legal or Medical Office) program
- Two (2) to four (4) years related administrative experience
- Experience working in an office administration role including reception, documentation process, and records management experience preferred
- Excellent communication skills, written and verbal
- Experience with social/digital media including posting on Twitter, Facebook and Instagram and updating webpages
- Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)
Other qualifications
- Knowledge of continuous quality improvement principles (CQI) and/or experience participating in CQI projects is an asset
- The ability to communicate both written and oral French language is an asset
Work environment/hours of work
- This position works indoors
- This position works weekday hours, with occasional evening hours
Driver’s licence/vehicle requirements
Because this position may be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.
Background check requirements
Successful candidates will be required to complete a background check prior to commencement of employment. A background check may include the following: education/certification verification and employment reference check.
Essential physical and/or safety requirements
- Mask fit testing (N95)
- 2 step TB skin test
- Sitting: frequent sitting in a chair (sitting at desk completing computer work)
- Hands: frequent fine finger dexterity (movement), gripping, mousing (writing and keyboarding are critical job demands, for documenting, preparing presentation materials, report writing, data collection, website, etc.)
Benefits
This temporary full-time position has an hourly wage of $31.91 to $34.52, and will receive vacation and statutory benefits in accordance with Employment Standards Act.
Notice to Internal Municipal Employees only:
When internal employees are applying to temporary vacancy and want to maintain their permanent status: positions posted as “temporary” may be filled with permanent employees (full-time, part-time and call-in) who want to keep their permanent status provided their ability to be released to a temporary position is reviewed and approved with their current manager/supervisor before submitting an application.
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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.
Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.
