Full-Time Temporary Appointment until February, 2027
Vacancy Status: Existing position
This position will report directly to the Business Manager of the Faculty of Management. The Administrative Assistant will:
- Provide comprehensive support and administrative services to the Director and program coordinators of the School, as well as all academic, research and administrative staff and students;
- Provide full confidential administrative support to the School of Management;
- Organize and track faculty workload and classroom/resource assignment, assesses resource allocation (e.g. if registration in a class exceeds the classroom size limit, will arrange for alternate locations), tracks resources, and course allocation for faculty, and recommends solutions to the Director;
- Serve as an information centre for the School, providing support and process counselling (e.g. completion of forms) to BBA, BAA, and MBA students, faculty and others associated with the School;
- Provide confidential administrative support to the School;
- Administer the academic program through the academic year, from tracking and updating course and program delivery on the School’s Intranet, to exam preparation, and marks submission;
- Assist in the preparation and updates to the annual TA funding request forms;
- Assist in the scheduling/ updates of the timetables of course offerings and workloads, prepare the Excel
- Staffing files to be submitted to the Dean’s office;
- Ensure the unit’s responsibilities are met in the assignment of overloads and sessional contracts while conforming to Collective Agreement requirements, and track the process to ensure all courses are assigned;
- Assist the program coordinators with the administration of academic operations and programs;
- Update and ensure accuracy of the school’s landing pages on the University website;
- Assist in the administration of various projects including, but not limited to, curriculum committees and graduate committees;
- Assist in maintaining contact lists and email groups for students; and
- Assist in preparing and distributing agendas. Record and prepare minutes of departmental meetings for electronic distribution;
- Assist in program recruitment and retention activities including high school outreach in consultation with Liaison;
- Be responsible for monitoring a University email account, and personal LUNET page (maintaining, protecting, and controlling access); and
- Perform other duties as assigned.
- Two (2) years of post-secondary study in office administration;
- Three (3) to five (5) years of related administrative assistant experience;
- Advanced knowledge of computer software (Google Suite, Datatel, Word, Excel, Access, PowerPoint, MS Project);
- Excellent written and verbal communication, interpersonal, public relations, administration, and budgeting skills;
- Ability to work in a fast-paced environment;
- Ability to multi-task and prioritize;
- Ability to identify information, materials and resources required to complete tasks with attention to details;
- Motivated, with ability to adapt to a changing and diverse environment;
- Demonstrate maturity and professionalism, with ability to maintain discretion and confidentiality; and
- Ability to work fluently (verbal and written) in both official languages, French and English, is required.
***We are aware that some applicants are experiencing difficulty using our careers portal. Should you complete an application through our online form and receive an error, please submit your application to [email protected]***
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.
Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit.
Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information ([email protected]).
