Employment Opportunity
2025-2026 EO 45
Position: Administrative Assistant ($65,183 - $76,686)
Department: Superintendent's Office
Effective: July 13, 2026
Posting Date: June 8, 2026
Location: Catholic Education Centre (Peterborough)
Role Description:
The Peterborough Victoria Northumberland and Clarington Catholic District School Board is seeking candidates to fill the position of Administrative Assistant. At PVNC Catholic, more than 2,300 dedicated staff work together to develop the intellectual, spiritual, mental, physical and emotional well-being of more than 15,000 students in 30 elementary and 6 secondary schools. We are committed to creating a school board that reflects the diverse communities we serve and to ensuring an equitable and inclusive work environment.
As an Administrative Assistant at PVNC Catholic, you will play an important role in your department by providing a wide range of administrative support. Our Administrative Assistants are our “go-tos'' and they use their organizational, problem-solving, and relationship skills to manage their multiple priorities. This role allows you to leverage your administrative experience while learning and growing within your professional career. You'll interact with and work alongside a variety of stakeholders, and you'll respond to them with professionalism, care, and confidentiality. You will maintain budgetary and staffing information, coordinate meetings, and make all required arrangements. This role offers you a competitive salary, extended health benefits and access to an employer-matched OMERS pension.
Key Responsibilities:
- Responds confidentially and diplomatically, verbally or in writing, as directed by and on behalf of the Supervisory Officer, to inquiries relating to the Supervisory Officer's responsibilities, including school/community issues, budgetary concerns, staffing issues, legal, building and property matters, etc. Addresses issues and concerns independently, using good judgement in keeping with Board policies and protocols.
- Compiles, analyzes, and collates a variety of statistics and information. Researches various subjects related to the Supervisory Officer functions. Prepares comprehensive reports and summaries.
- Plans agendas for committee meetings, including in-camera meetings, records proceedings, and generates minutes. Prepares and communicates follow-up action plans to participants, such that actions are completed within prescribed timelines. Composes confidential correspondence, reports, and recommendations from follow-up action plans for review by the Supervisory Officer. Attends/participates in ad hoc committee work with the Supervisory Officer or on their behalf.
- Develops and maintains computerized databases to create customized reports from which Board administrators and departments will draw confidential costing and/or staffing information for management planning, budgeting, Ministry reports, etc. Organizes and maintains confidential files and records, paper and electronic, in accordance with the Board's standardized filing system.
- Provides information concerning Board processes and/or procedures to staff, Trustees, Catholic Parent Council chairpersons, relevant school board associations, other school boards, government ministries/agencies, municipalities, and parents and community members.
- Compiles and provides confidential information to legal counsel and other organizations, including but not limited to the Office of the Ombudsman, Ontario College of Teachers, Human Rights Tribunal, and Special Education Tribunal.
- Obtains information from the Regional Assessment Office, Assessment Roll, school staff and parents for the purposes of maintaining current tax support, obtaining new tax support and keeping the roll updated.
- Manages Ministry of Education financial grants to ensure compliance; prepares budgets, interim reports and end-of-year Financial Reports for all Ministry grants.
- Provides administrative support relating to confidential staffing/re-assignment processes, for all teacher transfers and hires and all support staff allocations.
- Occasionally will be required to attend evening meetings.
- Assumes other responsibilities as assigned
Qualifications/Skills Required Qualifications:
- The required qualifications for the role are as follows (an equivalent combination of education and experience may also apply):
- Bachelor's Degree in a relevant subject area or three years of post-secondary education in Business Administration. Equivalent education and experience may be considered.
- Two to four years of related experience in administrative, office management, or other support positions, demonstrating increasing
responsibility
Interested applicants are invited to apply directly for this position online via Apply to Education The posting closes on June 12, 2026, at 12:00 pm.
Any questions can be directed to Darren Kahler, Superintendent of Human Resource Services, d-748-4861 ext.1200.
What Next Steps Could Look Like:
- Shortlisted candidates will be contacted via email to participate in an interview held in person on Monday, June 15, 2026, at the Catholic Education Centre.
- Please check your junk mail, as sometimes these invitations go directly to junk
PVNC Catholic is committed to achieving excellence in Catholic education. We leverage our inclusive organizational culture to further build upon our dynamic and diverse workforce, reflective of the communities we serve. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC), PVNC Catholic will work collaboratively and respectfully with you in all stages of the recruitment process and throughout your employment. For further information about what accommodation and accessibility look like at PVNC Catholic, please refer to our website. If you require accommodation at any stage of the hiring process, please contact Hilary Howran, HR Administrator.
In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the personal information provided is collected under the Education Act and will be used to determine eligibility for employment.
