Coleman, Ab Administrative assistant reception Jobs – 1 Openings This Week

Administrative Assistant - Reception
Town of Pincher Creek —Pincher Creek, AB
- $28.31–$34.15 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Organizational skills
Quick apply
8d

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Administrative Assistant - Reception

Town of Pincher Creek
Pincher Creek, AB

Quick apply

Job details

Full-time
8 days ago

Skills

Filing
Administrative experience
High school diploma or GED
Organizational skills
Communication skills

Full job description

POSITION: ADMINISTRATIVE ASSISTANT – RECEPTION

DEPARTMENT: ADMINISTRATION

REPORTS TO: LEGISLATIVE SERVICES MANAGER

SUPERVISES: NONE

SUMMARY: Reporting directly to the Legislative Services Manager, the Administrative Assistant for Reception is responsible for providing reception for incoming telephone calls, counter service for citizens and respond to citizen concerns. This person will provide assistance with general office duties and clerical assistance as required.

MAJOR RESPONSIBILITIES

Provide excellent customer service

Respond to customer concerns in a courteous and friendly manner
Answer incoming telephone calls promptly
Primarily responsible for providing reception services to counter and telephone customers

Respond to customer and citizen enquiries and concerns
Assist members of the public doing business with the Town of Pincher Creek
- Receive payments
- Licensing
- Maintain records for booking meeting rooms and gym
Procure office supplies as required
Maintain lobby information boards
Communicate GIS system requests in City Wide to Asset Management Coordinator
Maintain proper filing system in accordance with the Town of Pincher Creek Records Retention Bylaw
Administrative Support
Provide backup (other) when (other) Administrative Assistant is out of the office.

OTHER RESPONSIBILITIES

Provide backup as required

Provide assistance to other administrative areas as needed as needed
Ensure proper setup is completed for meetings
Attend meetings as required

Ensure professional conduct in meetings
Take notes/minutes as required
Responsible for working safely and following safety policies

Participate in Pincher Creek Regional Emergency Organization training, role development and activation duties as required.
May be required to work outside of normal work hours during Emergency Coordination Centre (ECC) activation.
Participate in the Health and Safety program
Maintain work area in a clean and tidy manner
- Responsible for kitchen duties
- Maintain office equipment
- Perform sanitation such as disinfecting door knobs, etc.
Ensure professional dress
Take ownership and solve problems as required
Ensure supervisor is fully apprised of all relevant and pertinent matters
Demonstrate professionalism and integrity in the workplace
Assist with emergent or unforeseen tasks as required
All other duties as assigned by either supervisor or the CAO

QUALIFICATIONS

High School Diploma

ASSETS

Administrative Diploma
Training/mentoring skills
Communication skills
Organizational skills
Motivating others
Able to handle multiple issues and prioritize tasks
Pleasant and helpful attitude

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Administrative Assistant - Reception

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