Health Information Management Clerk
Health Information Management
Employment Type: Permanent Part-Time
Reports to: Manager, Health Data & Analytics
SEIU
Reason for Posting: (include number if there is more than one)
Hours of Work: Days 8-hour shifts
Rate of Pay: $31.449 - $31.845 per hour
Join Our Inspired Team! The Opportunity:
We need a Health Information Management Clerk to join our Health Information Management team! We’re a tight-knit team that takes pride in keeping the information backbone of patient care running smoothly. We believe great healthcare starts with great data - you’ll be joining a hospital that is investing in modern technology and new ways of working with data. We are a collaborative group where your ideas get heard and we genuinely celebrate each other’s wins!
In this role you will be the go-to-person ensuring patient records are accurate, complete and ready when clinicians need them. The HIM Clerk works hands-on with health information systems and the opportunity to learn new tools that are shaping the future of healthcare data. No two days are the same – you will be collaborating with clinical & administrative teams across the hospitals, building expertise in health information management coding, privacy legislation, and medical terminology that sets you up for long-term career.
Why Choose Us!
We invest in our Team. As a Health Information Management Clerk you will earn $31.449 - $31.845 per hour.
Beyond your hourly wage you will also enjoy:
- Access to funding to support education that you want to pursue
-
Join HOOPP a defined benefit contribution pension plan
-
Time away from work matters. This position would earn 4% in lieu of vacation
-
Your health and wellness are important. We offer 14% in lieu of benefits
-
At this time this opportunity is scheduled 8-hour days shifts Monday to Saturday
As the successful applicant, you will do the following:
-
Scanning of all inpatients, day surgery, emergency and outpatient visits including mental health reports
-
Responds to requests from internal/external sources for information regarding confidentiality and release of information policies and procedures
-
Fulfillment and management of Release of Information (ROI) requests (Legal/Insurance, Circle of Care, Patient)
-
Prepare charts for scanning, scan documents, perform QA, index documents in accordance with established procedures for all patient types i.e. inpatient, day surgery, ER, outpatient, Mental Health etc.
-
Performs audits and other data quality activities related to patient charts
-
Review and update dictated reports through the DeliverHealth/DMO transcription module including maintenance of DMO physician database
-
Work with Health Coding team to fulfill NSQIP program
-
Maintain log of path specimens and provide monthly statistics
-
Archive old charts including destruction process
-
Review of reports for administrative quality and review of health information ACRs
-
Communication with Care4 regional partners on administrative changes
-
Quarterly regional e-scription checks
-
Physician dictation administrative duties (access, e-scription, amendments)
-
Mail sorting and distributing in mailboxes
-
Ensuring data privacy and protection of health information, including logging breaches with Regional Privacy team
-
Ordering supplies for departmental needs
-
Scanning NST strips
What You’ll Bring
Required
- OSSD or equivalent
-
Medical Terminology course or working knowledge gained through recent and relevant experience
-
Experience with Release of Information (ROI) for patients, legal, insurance, and Circle of Care
Preferred
- Knowledge of applicable legislation including Public Hospitals Act, Mental Health Act, PHIPA etc.
- Familiarity with solutions such as PocketHealth, Active Fax, Net Delivery, Outlook mailboxes and other technologies related to ensuring patient information is secured, curated, and stored safely and timely within patient’s chart
-
Familiarization with Meditech Expanse
Alignment with our Values
We are committed to our values:
Be Kind - fostering a culture of compassion, empathy, and dignity in every interaction
Support Each Other - working together across all roles to uplift our team and our patients
Lead by Example - setting a standard of integrity, fairness, and professionalism
Keep Growing - embracing curiosity, innovation, and learning to adapt to future needs
Any successful candidate will need to live these values on a day to day basis.
Join Tomorrow’s Team Today: Shape the Future of Care in South Georgian Bay at CGMH!
Today CGMH is an 84-bed acute care hospital serving 74,000+ residents and 3.5M annual visitors. With a team of 1,200+ dedicated professionals, we deliver high‑quality care across emergency, surgery, orthopaedics, obstetrics, dialysis, diagnostics, mental health, and more.
Tomorrow’s Hospital is under Development and are working towards an opening day in 2033. Joining our team now means you have input on the Hospital’s design, workflows, and equipment. Learn more here.
Learn more about our Strategic Plan here.
Ready to Apply?
Apply online before 11:59pm EST on the posting close date by submitting an updated copy of your resume in PDF or Word format. Only those selected for an interview will be contacted. We look forward to reviewing your application.
We are here to support you. If you have any questions or concerns during the recruitment process, including related to accessibility, please reach out to People Services at [email protected]
