Columbus Admin & warranty Jobs – 1 Openings This Week

HVAC Bookkeeper/Admin
Tesmor Climate Services Ltd. —Concord, ON
- $60,000–$75,000 a year
- Full-time
- English
- Microsoft Office
- Administrative experience
- Dental care
- Vision care
Quick apply

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HVAC Bookkeeper/Admin
Tesmor Climate Services Ltd. —Concord, ON
Valid driver’s license (required). Answer and manage incoming phone calls, direct inquiries, take detailed messages, and respond to customer concerns…
$60,000–$75,000 a year
Quick apply
Project Admin Co-op
Aecon Group —Toronto, ON
Metrolinx’s GO Expansion program is delivering more GO service across the network, including the capacity to deliver two-way service every 15 minutes or better…
$20–$25 an hour

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HVAC Bookkeeper/Admin

Tesmor Climate Services Ltd.
Concord, ON

Quick apply

Job details

Permanent | Full-time

Benefits

Extended health care
RRSP match
Dental care
Company events
Vision care
Life insurance

Skills

Sage
Accounting software
Post-secondary education
English
Microsoft Office
Administrative experience
High school diploma or GED
HVAC
Accounting
Sage 50 Accounting
Business
Bookkeeping
Italian
Accounting
Communication skills
Driving Licence
Time management

Full job description

TESMOR CLIMATE SERVICES LTD.

Position Overview

Tesmor Climate Services Ltd. is a well-established HVAC company based in Concord, Ontario, currently seeking a highly organized and detail-oriented HVAC Administrator to join our Service Department. This role will provide administrative and operational support to the Service Manager and office staff while ensuring efficient day-to-day coordination of service operations.

The ideal candidate will possess strong bookkeeping and administrative experience within the HVAC or construction industry and demonstrate excellent communication, multitasking, and problem-solving abilities.

Key Responsibilities:

Answer and manage incoming phone calls, direct inquiries, take detailed messages, and respond to customer concerns professionally
Respond to emails and maintain ongoing communication with customers, technicians, and suppliers
Perform general administrative duties including:
Coordinating purchase orders
Processing technician timesheets
Organizing receipts and documentation
Matching packing slips to supplier invoices
Process work orders by reviewing details, inputting pricing information, invoicing clients, and resolving discrepancies with technicians or management
Maintain and organize office files, job files, vendor records, and operational documentation
Perform bookkeeping functions using Sage 50, including:
Invoicing
Accounts payable
Accounts receivable
Collection follow-ups
Schedule service calls, installations, and preventative maintenance appointments
Assist with technician dispatching using GPS and scheduling software
Order HVAC parts and track inventory related to customer work orders
Register and manage warranty claims with suppliers online and by phone
Process incoming mail and small package deliveries
Coordinate monthly office supply orders
Support integration and implementation of new software systems as required

Qualifications & RequirementsRequired Experience

Minimum 5 years of office administration experience
Minimum 2 years of HVAC administration experience
Minimum 3 years of HVAC or construction industry experience
Minimum 2 years of experience using Sage 50 Accounting Software

Technical Skills

Strong proficiency in:

Microsoft Office Suite
Sage 50 Accounting Software
Service Box
Ability and willingness to learn new software platforms

Core Competencies

Strong organizational and multitasking skills
Excellent time management and ability to work independently
Professional, punctual, and customer-service oriented
Strong attention to detail and accuracy
Effective problem-solving abilities
Excellent verbal and written communication skills
Ability to collaborate with staff and management at all levels

Education

Secondary School Diploma (required)
Post-secondary education in Bookkeeping, Accounting, Business Administration, or HVAC-related studies is considered an asset

Language Requirements

English (required)
Italian language skills are considered an asset

Additional Requirements

Valid driver’s license (required)
Ability to work in person at our Concord office location

Compensation & Benefits

We offer:

Competitive salary
RRSP matching program
Extended health and dental benefits
Vision care
Life insurance
Company events
Supportive and knowledgeable team environment
Comfortable office setting

Schedule

Full-time
Monday to Friday
Day shift

Job Type

Full-time
In-person position located in Concord, Ontario

Pay: $60,000.00-$75,000.00 per year

Experience:

Sage 50 Accounting: 2 years (required)
Trade: 3 years (required)

Work Location: In person

Quick apply

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