Job Title: AP & AR Specialist
Contract Duration: 6 months with a possibility of extension
Pay Rate: $29.15/hour as T4
Location: 100 Consilium Pl. (Scarborough)
Position Summary
· The incumbent is responsible for invoice processing, invoice creation, cash application, Payment Run, Process Implementation and Improvement, and process and audit of business expense reports on a timely basis.
· The AP & AR Specialist reports to the AP/AR Manager.
Key Accountabilities / Key Areas of Responsibility
Accounts Payable
· Support the AP Lead with accurate and timely processing of vendor invoices.
· Ensure all invoices are backed by appropriate and approved documentation.
· Perform monthly Amex reconciliations promptly and provide remittance advice to Amex.
· Maintain healthy and optimized Accounts Payable aging.
· Collaborate effectively with Buyers, Admins, and the department team to resolve invoice processing delays related to inventory receipts, purchase orders, and vendor disputes.
· Address, communicate, and resolve all queries in a timely and professional manner.
· Complete monthly supplier statement reconciliations for key vendors and others as required.
· Assist with reclassification journal entries for Amex Travel and P-card transactions.
Expense Report
· Process expense reports on a timely basis for reimbursement
· Verify and perform 100% audit of expense reports and make sure that it complies with company Travel Policy
· Ensure expense reports are correctly approved with proper documentation
· Ensure employee expense payment run is done on time as per Payroll team guidelines
· Assist employees for any queries related to Concur Support
Payments
· Prepare weekly payment proposal reports and ensure timely processing of third-party, intercompany, expense, and other payments in line with the established payment schedule
· Ensure vendors receive clear and timely remittance details outlining payment amounts and schedules.
Accounts Receivable
· Supports the invoicing process and posting to the accounting software along with issuing customer invoices via e-mail
· Assists with customer payment information into the SAP
· Independently prepare the AR aging report as part of the month-end financial closing process
· Answers customer and internal inquiries regarding customer accounts.
· Provide support for audit and J-SOX as necessary
Process Implementation, Improvement
· Support changes to AP or payments process by actively changing daily routines.
· Suggest improvements to AP or payments process regularly.
· Implement changes in procedures and internal controls to enhance operational efficiency within Accounts Payable and payments.
· Assist with implementation of new technologies or process as needed.
Key Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language
· Must have University degree with a specialization in Accounting and Accounts Payable & Receivable
· At least 5-year experience in the Accounting computerized environment.
Preferred Qualifications
Preferred attributes for the position, which are not required in the minimum qualifications (e.g., master degree)
· Experience with large accounting software (SAP preferred)
· Excellent knowledge of excel, including advanced functions
· Very good communication and interpersonal skills
· Organize workload to meet deadlines and work with little supervision
· Must be able to work under pressure of deadlines
Pay: $29.15 per hour
Application question(s):
- Do you have experience with SAP?
Experience:
- In the Accounting computerized environment: 5 years (required)
Work Location: In person
