INDUSTRY LEADER AND BEST MANAGED COMPANY
Proudly awarded Platinum Standard in 2021 as one of Canada’s Best Managed Companies, K-Line continues its quest to be the premier Canadian owned utilities solutions company. At K-Line, our core values of Safety, Quality, Integrity, Operational Excellence and Customer Satisfaction are the foundation of everything we do. We are a premier high voltage electrical contractor, that provides exceptional value to our utility and related partners through an unwavering commitment to these K-Line values. We currently have the following opportunity available out of Stouffville, Ontario, location.
Position Name: Administrative Assistant, Operations
Department: Operations
Working Conditions: Hybrid
Job Overview
The Administrative Assistant is a vital member of the Ontario Operations team. The successful incumbent will perform and coordinate a variety of administrative tasks in support of the team of Operations leaders. This role will also support employees and other departments with any inquiries or administrative needs as required.
Responsibilities:
· Coordinate various department meetings and conference calls; confirming attendance, preparing agenda and presentation materials and distributing minutes to relevant parties
· Monitor the central email database and the administration of shared outlook calendars for vacation and equipment booking (tension, stringing equipment, off-road, operators, etc.) in support of the Logistics Coordinator
· Assist in the Operations tools inventory process from data entry and comparisons of tools adjustments and provide summaries of discrepancies/reports to Forepersons, General Forepersons and management
· Prepare documentation for the on-/off-/cross-boarding processes of Operations employees including IT requests, PPE requests, etc.
· Assist with reporting using various platforms; run reports on outstanding actions, Worksite Inspection data, Opportunity for Improvements, equipment utilization, etc.
· Provide general administrative support including data entry, ordering office supplies, filing, photocopying, recording meeting minutes, etc.
· Distributing and maintaining Foreperson field binders, ensuring foreperson mailboxes are kept stocked with appropriate documentation.
· Work collaboratively across multi-disciplinary groups to meet departmental and organizational objectives, as required.
Qualifications and Requirements
· Minimum two (2) years’ experience in an administrative or similar role
· Completion of a secondary school diploma or equivalent is required. Post-secondary education in Business Administration or a related program is preferred.
· Previous experience in a construction environment is an asset
· Familiarity with tools and equipment is an asset
· Proficient with Microsoft 365
· Knowledge of standard office equipment including telephone systems, photocopiers, and fax machines.
· Highly organized with the ability to multi-task and handle tight deadlines
· Ability to handle frequent interruptions and adapt to changing environment
· Excellent customer service and communication skills
· Keen eye for detail
· This position will be in office/remote based on business needs
To Apply
This posting is for an existing vacancy. Salary range: $50,000-$60,000 per year. K-Line does not use AI technology in our recruitment process. Interested candidates are invited to apply. We thank all candidates for their interest; however, only those selected for an interview will be contacted via email. No Agencies please.
Company Overview
K-Line was established in 1967 and is registered to the ISO 9001 Quality Management Standard and ISO 45001 Health and Safety Management Standard.
K-Line Group is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At K-Line, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.
Job Types: Permanent, Full-time
Pay: $50,000.00-$60,000.00 per year
Benefits:
Ability to commute/relocate:
- Stouffville, ON: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Stouffville, ON
