Executive Assistant of President & CEO
WELL Health Diagnostic Centres is looking for a Executive Assistant of President & CEO to join our growing team. This is a temporary, full-time position with a duration of 13 months.
Reporting to: President & CEO
About WELL Health Diagnostic Centres
WELL Health Diagnostic Centres is the largest operator of independent diagnostic health facilities in Ontario. More than 15,000 Ontario healthcare providers refer their patients to WELL Health Diagnostic Centre’s 40 accredited locations for OHIP-covered cardiology, imaging, women’s health, telehealth, and sleep diagnostic services.
Why Join WELL Health Diagnostic Centres?
Here are five great reasons our people choose WELL:
- Accredited with Exemplary Standing – Ontario’s only independent diagnostic health facilities to achieve this distinction, reflecting excellence in patient care, safety, and operational standards.
- Canada’s Best Managed Companies – Recognized for six consecutive years for business excellence and growth.
- Great Place to Work® Certified – Proudly certified for nine consecutive years, driven by trust, pride, and collaboration.
- Consumer Choice Award Winner – Voted best Diagnostic Imaging Clinics in the GTA for six consecutive years.
- Canada’s Top Growing Companies – Recognized by The Globe and Mail for sustained revenue growth.
Responsibilities:
- Assist the CEO in communication and business correspondence like drafting letters, emails, presentations, document preparation, markups, proofreading, etc.
- Handle requests and queries appropriately as instructed by the CEO, perform follow-ups on behalf of the CEO as instructed.
- Maintain and manage social media accounts.
- Communicate with key stakeholders.
- Arrange travel and hotel accommodation for the CEO and other senior management staff.
- Schedule and coordinate meetings, interviews, events, social gatherings, holiday parties and other similar activities.
- Prepare meeting minutes, meeting notes and internal support materials.
- Coordinate between departments in resolving day-to-day administrative and operational problems for the CEO.
- Support various departments with administrative duties and ad hoc projects including but not limited to Human Resources, Accounting/Finance and Corporate Initiatives as assigned.
- Custodian of confidential records.
Qualifications, Experience & Requirements:
- 2-5 years of related experience.
- Bachelor’s degree in business management or related field.
- Willing to work evenings and weekends if required.
- Good command of the English language and excellent communication skills
- Excellent attention to detail, and organizational and interpersonal skills is a must.
- Ability to work independently.
- Problem-solving and critical thinking skills.
- Professionalism and strong sense of confidentiality
What Sets You Apart
You bring a positive, professional attitude, enjoy working both independently and collaboratively, and treat everyone with respect, dignity, and kindness. You’re curious, dependable, and take pride in keeping things running smoothly behind the scenes.
What We Offer
- Competitive compensation
- Medical & dental benefits
- Training and professional development support
- Corporate discounts and referral bonuses
- Travel opportunities with mileage and travel premiums (where applicable)
- A collaborative, people‑first workplace where HR has a real seat at the table
Equity, Diversity & Accessibility
WELL Health Diagnostic Centres is an equal opportunity employer and welcomes applications from people with disabilities. Accommodations are available upon request throughout all stages of the recruitment process.
How to Apply
Interested candidates are invited to submit their resume on the portal or send in their resumes to [email protected] (mailto:[email protected])
