Portfolio Condominium Manager - CMRAO Licence Required
Location: AA Property Management Head Office – 86 Audia Court, Concord, Ontario
Company: AA Property Management & Associates
Job Type: Full-time, permanent
Schedule: Monday to Friday, generally 9:00 a.m. to 5:00 p.m.
Salary: Starting at $70,000 per year, based on experience
Work Structure: Primarily head-office based, with regular property visits
Important Licensing Requirement
Applicants must hold an active CMRAO Limited/General Licence issued by the Condominium Management Regulatory Authority of Ontario (CMRAO) and have at least two years of condominium property management experience.
Please do not apply if you do not currently hold a CMRAO General Licence. Limited Licence holders will not be considered for this position.
About the Opportunity
AA Property Management & Associates is seeking an experienced and fully licensed Portfolio Condominium Manager to join our team at our Concord head office.
The successful candidate will manage a portfolio of condominium corporations throughout the Greater Toronto Area. None of the assigned properties require the manager to maintain regular on-site office hours. The manager will work primarily from AA Property Management’s head office while conducting scheduled property inspections, attending meetings and visiting sites as required.
This position offers greater flexibility than a traditional on-site management role while still allowing the manager to remain actively involved with each community. The manager will receive strong support from our in-house accounting department, administrative team and senior management.
The role is ideal for an experienced condominium professional who is highly organized, works well independently and can successfully oversee multiple properties and priorities.
Work Structure
- Primarily based at AA Property Management’s Concord head office
- No fixed on-site property management office hours
- Scheduled property inspections and site visits as required
- Regular communication with Boards, residents and contractors
- Attendance at Board meetings and AGMs, including occasional evening meetings
- Support from an experienced accounting and administrative team
- Direct access to senior management for guidance and escalation
About AA Property Management & Associates
AA Property Management & Associates has provided professional condominium management services throughout the Greater Toronto Area since 1986.
We are a well-established condominium management firm with a reputation for professionalism, responsive service, strong operational support and long-standing relationships with condominium Boards and communities.
Our managers are supported by:
- A dedicated in-house accounting department
- Experienced property administrators and support staff
- Senior management guidance and mentorship
- Established contractor and professional-consultant relationships
- Comprehensive management systems and procedures
- Professional development and training opportunities
- More than 40 years of condominium management experience
AA Property Management is also an ACMO 2000 Certified Firm and a long-standing member of ACMO and CCI.
Key Responsibilities
The Portfolio Condominium Manager will be responsible for the overall management of multiple condominium corporations, including:
- Serving as the primary management contact for assigned Boards of Directors
- Providing professional guidance and recommendations to Boards
- Preparing for and attending Board meetings, AGMs and other required meetings
- Implementing Board decisions and following up on approved action items
- Conducting regular inspections of assigned properties
- Identifying maintenance concerns, deficiencies and potential risks
- Coordinating maintenance, repairs and capital projects
- Obtaining and reviewing quotations, tenders and service proposals
- Managing contractors, consultants and service providers
- Monitoring contract performance and ensuring work is completed properly
- Assisting with annual budget preparation and financial planning
- Reviewing monthly financial statements, invoices and expenditures
- Monitoring operating and reserve fund expenses
- Working with engineers and consultants on reserve fund and capital projects
- Responding to owner and resident inquiries professionally and promptly
- Administering and enforcing condominium declarations, by-laws and rules
- Managing insurance claims, legal matters and compliance concerns
- Maintaining accurate records, correspondence and meeting documentation
- Coordinating emergency response and risk-management procedures
- Ensuring compliance with the Condominium Act, 1998 and applicable regulations
- Providing regular updates and reports to Boards and senior management
- Maintaining strong organization and follow-up across the assigned portfolio
Required Qualifications
Applicants must meet all of the following requirements:
- Active CMRAO General Licence
- Minimum two years of condominium property management experience
- Strong working knowledge of the Ontario Condominium Act and related regulations
- Experience working directly with condominium Boards of Directors
- Experience managing multiple condominium properties or competing priorities
- Experience with budgeting, financial statements and expense management
- Knowledge of building operations, maintenance and contractor management
- Strong written and verbal communication skills
- Excellent organization, time-management and follow-up abilities
- Professional and composed approach when handling challenging situations
- Ability to work independently while remaining accountable to senior management
- Strong judgment, attention to detail and problem-solving abilities
- Proficiency with Microsoft Office and condominium management software
- Valid Ontario driver’s licence and access to a reliable vehicle
- Ability to travel to properties throughout the Greater Toronto Area
- Ability to attend occasional evening Board meetings and AGMs
- Legally entitled to work in Canada
Preferred Qualifications
The following would be considered assets:
- RCM designation
- ACMO membership
- College diploma or university degree
- Previous portfolio-management experience
- Experience managing residential, commercial or common-element condominiums
- Experience with capital projects and reserve fund studies
- Experience managing insurance claims and legal matters
Compensation and Benefits
AA Property Management offers a stable and supportive working environment with opportunities for long-term professional growth.
The compensation package includes:
- Salary starting at $60-75K per year, based on experience
- Extended health-care coverage
- Dental care
- Vision care
- Life and disability insurance
- Paid vacation and personal time
- On-site parking at the head office
- Company events
- Professional development and training opportunities
- Support from an experienced senior-management team
- Opportunities for future career advancement within the company
The Ideal Candidate
The ideal candidate is an experienced condominium professional who is organized, responsive and comfortable managing several properties at the same time.
You should be able to build productive relationships with Boards, residents, contractors and professional consultants while maintaining appropriate professional boundaries. You must also be able to prioritize urgent matters, manage deadlines and consistently follow through on commitments.
We are looking for someone who takes ownership of their portfolio, communicates clearly and takes pride in providing reliable service to their condominium communities.
How to Apply
Qualified applicants are invited to submit a current resume outlining their condominium management experience and CMRAO licensing status.
Only applicants who hold an active CMRAO General Licence and have at least two years of condominium property management experience will be considered. Please clearly identify your licence type and relevant experience in your application.
AA Property Management & Associates appreciates the interest of all applicants; however, only candidates selected for an interview will be contacted.
Pay: $60,000.00-$75,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Work from home
Work Location: In person
