We are looking for a Governance and Contracts Specialist in Toronto!
Are you the person others count on to keep contracts in order, policies current, and compliance on track? Do you take pride in keeping complex processes organized and running smoothly? If yes, this position is for you!
At CFIB, your work supports small businesses in your community and across the country. You’ll have a hand in shaping the economy and future of the country. You will be independent through flexibility and accountability, so you can live and work at your best. You will join an organization that is collaborative and supportive, where more than 90% of the employees agree it’s a great place to work. You will work closely with colleagues both locally and across the country – building upon synergies and learning from one another. You make a difference when you work at CFIB.
We have an exciting opportunity for a full-time position as a Governance and Contracts Specialist. This position follows a hybrid work arrangement and is ideally based in Toronto. However, candidates located elsewhere in the country who can work from any of our other regional offices will be considered.
What will you do?
Reporting to the Chief Operating Officer, you will own CFIB’s contract and governance processes, coordinating reviews, maintaining registers, and ensuring compliance obligations are met with accuracy and consistency.
Responsibilities
- Maintain and oversee CFIB’s central contract register, ensuring all agreements, key dates, and obligations are accurately tracked
- Conduct first-pass contract reviews using standard checklists, identifying gaps, risks, and deviations for escalation
- Coordinate contract approvals and routing, including engagement with internal stakeholders and external counsel
- Maintain and update contract templates and approved language libraries
- Own and manage CFIB’s policy register, ensuring all organizational policies are current, complete, and properly documented
- Establish and track policy review cycles, following up with stakeholders to ensure deadlines are met
- Coordinate annual staff policy acknowledgements and track compliance across the organization
- Maintain and monitor insurance records and renewal timelines, flagging renewal risks or coverage gaps
- Track corporate filings and regulatory requirements, ensuring timely and accurate submissions
- Support privacy compliance by documenting incidents and coordinating breach reporting in line with applicable legislation
- Identify and flag compliance risks, gaps, or upcoming obligations to the COO
- Contribute to risk management and governance processes by maintaining accurate, accessible documentation
What makes a successful Governance and Contracts Specialist?
- Paralegal diploma, legal administration certificate, or equivalent experience working with legal or compliance documentation in a corporate or not-for-profit environment
- 2–4 years of experience in contract administration, legal administration, compliance coordination, or governance support
- Strong attention to detail with the ability to review documents, identify issues, and escalate appropriately without overstepping into legal interpretation
- Experience managing contract registers, policy inventories, compliance documentation, or regulatory filing calendars
- Excellent organizational and time management skills, with the ability to manage multiple deadlines and follow up proactively
- Comfort working within structured policy and compliance frameworks, with a clear understanding of the importance of governance discipline
- Proficiency with Microsoft 365 tools, including Word, Excel, and SharePoint
- Familiarity with privacy legislation, corporate filings, and insurance or regulatory requirements, ideally within a not-for-profit, association, or similar environment
- Exposure to risk management frameworks and experience using AI tools or workflow automation to improve efficiency and tracking
What do we offer?
- Salary Range: $70,000 - $80,000/year
- Career advancement
- Flexibility
- Supportive leadership
- Training and development
- Benefits/Health and Wellness
CFIB has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. CFIB is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation, please let us know and we will work with you to meet your needs.
As Canada’s largest association of small and medium-sized businesses, CFIB is in business to provide independent business with the resources they need, to give them more value, and to have their voice heard at all levels of governments.
Connect with us and find out why more than 90% of the employees agree that CFIB is a great place to work!
Be a part of the solution and apply today!
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