Reports To: CEO
Employment Type: Full-Time, Permanent, ONSITE
Work Hours: 8:30am - 5:00pm, FOUR DAYS PER WEEK
Location: Head Office, 90 Royal Crest Court, Markham, ON L3R 9X6
About Us:
Gentec International is a leading consumer accessories supplier in Canada that aspires to continuously stay on top of international and local market trends, with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. Gentec supplies prominent brand names including Sigma, Manfrotto, Gitzo, Roots, iQ, SanDisk, Zeiss, iShieldz, Energy, Klipsch, Pioneer, Onkyo, Ultralink, Stinger, Alpine and more. Gentec can react quickly to customer’s needs by keeping an incredibly diverse on-hand inventory in our 100,000 square foot warehouse and distribution center providing seamless service across the country. Gentec International is a recognized leader and has been named one of Canada’s Best Managed Companies. We have been in business since 1990 with a client list that includes major CE Retailers, Mass Merchants, and independent Retailers across Canada.
POSITION SUMMARY
The Personal & Executive Assistant provides high-level administrative, organizational, and personal support to the CEO to ensure efficient day-to-day operations. This role acts as a trusted partner, managing priorities, coordinating internal and external communications, and maintaining strict confidentiality across all matters.
KEY RESPONSIBILITIES
Executive Support
- Manage and optimize the CEO’s calendar, including meetings, appointments, and follow-ups
- Coordinate internal and external meetings, including preparation of agendas, materials, and minutes
- Screen, prioritize, and manage incoming communications on behalf of the CEO
- Act as a liaison between the CEO and senior leadership, employees, and external stakeholders
- Maintain a “bring-forward” system to track deadlines, commitments, and follow-up actions
Administrative & Operational Support
- Prepare presentations, reports, correspondence, and briefing documents
- Maintain organized filing systems (digital and physical) for confidential documents
- Track contracts, agreements, renewals, and key corporate documentation
- Prepare and reconcile expense reports
Travel & Logistics Coordination
- Arrange travel logistics including flights, accommodations, transportation, and itineraries
- Coordinate schedules for trade shows, business and personal trips, and corporate events
- Support visitor coordination including meeting setup, hospitality, and logistics
Personal Support
- Handle personal errands and administrative tasks as required (e.g., reservations, banking, scheduling)
- Coordinate personal appointments and family-related scheduling where required
- Manage personal correspondence and communications with discretion
Project & Event Management
- Support planning and execution of internal events (e.g., company meetings, offsites, holiday events)
- Assist with special projects, including cross-functional initiatives and executive-level priorities
- Track project timelines and ensure deliverables are met
Office & Executive Environment Management
- Maintain the CEO’s office environment to a high standard of organization and professionalism
- Coordinate office needs, supplies, and workspace logistics
- Support presentation and readiness for executive meetings
QUALIFICATIONS ANDN EXPERIENCE
- 5+ years of experience supporting senior executives or C-level leaders
- Post-secondary education in business administration or related field (preferred)
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
SKILLS AND COMPTENCIES
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- High level of professionalism, discretion, and confidentiality
- Ability to anticipate needs and proactively solve problems
- Strong attention to detail and multitasking capability
- Ability to build positive relationships across all levels of the organization with professional representation of ownership to all staff and partners
- Adaptability and ability to thrive in a fast-paced executive environment
WORKING CONDITIONS
- Standard office environment with flexibility for extended hours as required
- Occasional travel or after-hours availability may be required
WHAT WE OFFER
- Competitive Compensation
- On-Site Gym
- Extended Health Benefits
- Employee Discounts
- A friendly and supportive “Gentec family” atmosphere where your contributions are recognised and awarded
OTHER
We are committed to an inclusive, barrier-free work environment and recruitment and selection processes. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.
We thank all applicants for considering a career with us; however, only those selected for an interview will be contacted.
GEN1
Pay: $50,000.00-$65,000.00 per year
Benefits:
- Company events
- Extended health care
- On-site gym
- On-site parking
Ability to commute/relocate:
- Markham, ON L3R 9X6: reliably commute or plan to relocate before starting work (preferred)
Education:
Experience:
- Executive/Personal Assistant: 5 years (required)
- Microsoft Office: 3 years (preferred)
Licence/Certification:
Work Location: In person
