Lauremont School acknowledges that we engage in learning on the traditional territory of the Anishinaabe, Haudenosaunee, Huron-Wendat, Métis and Mississaugas of the Credit First Nation, all of whom call this land home
Lauremont is a leading independent day school in Richmond Hill, Ontario that offers the Montessori and International Baccalaureate pedagogies. We provide students from 18 months to Grade 12 the foundation for a life of goodness and excellence. Lauremont is a member of CIS Ontario and is accredited by Montessori Canada, CAIS and the IBO. Our Mission is to provide an inclusive educational experience which encourages every learner to become compassionate, curious and connected citizens in a complex and changing world. The school offers opportunities for professional development and the chance to work in a vibrant, collegial workplace.
Reporting to the Deputy Head of School, the Events Coordinator coordinates the planning and execution of a wide range of school and community events. The position serves as the primary liaison between stakeholders including staff, faculty, students, parent association, alumni, donors, vendors and third-party facility renters.
The position requires handling multiple, time-sensitive responsibilities in a dynamic, fast-paced environment. Regular working hours are 8:00 a.m. to 4:00 p.m., Monday to Friday; however, flexibility to adjust hours for evening and weekend functions is required.
Key Responsibilities & Tasks
1. Internal Event Management & Stakeholder Collaboration
- Work with internal stakeholders (faculty, administration, student groups, parent association) to plan and execute school-based events (e.g., graduations, assemblies, sports days, open houses, fine arts showcases and info sessions).
- Develop detailed timelines, function requests and operational plans for internal event hosts, providing guidance and mentorship to departments.
- Support fundraising, advancement, board meetings and donor stewardship events in collaboration with school leadership and development teams.
2. Operations, Logistics & Vendor Management
- Coordinate setup/takedown schedules for furniture, AV equipment and staging with facilities, custodial and IT departments.
- Liaise with, negotiate and manage relationships with external vendors (catering, staging, decor, security) to maintain a curated list of preferred service providers.
- Research and evaluate suppliers based on quality, cost, timeline and specifications to ensure maximum value for the school.
- Purchase/order food, equipment and event supplies according to event scope and budgetary guidelines.
- Ensure public, event and common spaces are consistently clean, well-staged, presentable and safe.
3. Communications & Financial Administration
- Collaborate with the Marketing and Communications team to ensure event branding, promotion and signage are accurate, attractive and timely across all platforms.
- Manage event budgets, process invoices and track expenses in accordance with school financial policies.
- Partner with the Community Development team to design post-event feedback surveys, compile comprehensive reports and deliver actionable recommendations for future enhancements.
4. Administrative & General Support
- Perform reception duties and other administrative tasks as determined by the Deputy Head.
- Support the rollout and execution of new strategic initiatives and school-wide programs.
- Perform other related duties as assigned.
Education, Experience & Qualifications:
- A degree or diploma in Event Planning, Project Management, Hospitality, Public Relations or a related field.
- Proven track record in full-cycle event management (planning through execution) involving multiple stakeholder groups (both internal teams and external clients/vendors).
- Expertise in Google Suite, database management software, and event management platforms.
- A proven professional approach and work ethic
- A satisfactory current Vulnerable Sector Police Record Check
- A satisfactory current Child Welfare Record Check from CAS
- Current First Aid CPR, and AED
- Exceptional interpersonal skills with a proven ability to build trusting relationships with faculty, students, parents, board members, external contractors and vendors.
- Clear, concise and professional written and oral communication skills.
- Ability to stay calm, flexible and resourceful under pressure or in changing, high-stress situations.
- Excellent time-management skills, keen attention to detail and the ability to balance competing deadlines
- High degree of discretion and ability to handle confidential information appropriately.
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned by school.
Salary Range: $60,000 – $65,000 annually.
How to Apply:
If you believe that an innovative, inclusive and highly collaborative environment is the perfect fit for your career goals, please submit your resume along with a cover letter explaining your suitability for this role to: Human Resources at [email protected].
We thank all applicants in advance. Only those selected for an interview will be contacted. This job posting is for an existing vacancy. This job posting is for an existing vacancy. Applications will be reviewed on an ongoing basis and the posting will remain active until the position is filled. Lauremont School does not utilize Artificial Intelligence (AI) in the screening, assessment, or selection of applicants.
Lauremont School is an equal opportunity employer. We provide any needed accommodations as laid out in the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Promoting diversity is one of our core values and we are committed to fostering an inclusive and welcoming culture within our school community. For more information about Lauremont School, please visit our website at www.lauremontschool.ca.
