Employment Type: Full-Time, Permanent
Hours: Monday-Friday 8:00am – 5:00pm
Department: Finance
Reports To: Controller
Location: Head Office, Uxbridge
About Us:
In 1983, Choko Motorsports was established and began manufacturing snowmobile clothing. The demand for quality Choko product quickly grew and today, we are designing, manufacturing, and distributing apparel and accessories for the automotive industries and farming. We are proud of our roots and to be privately Canadian owned and operated.
What We’re Looking For:
A bookkeeper is essentially responsible for financial precision within an organization, entrusted with the crucial task of maintaining accurate and organized financial records. They must be a thorough record-keeper who ensures that every financial transaction, is accurately documented. This position is the ‘nuts and bolts’ of an organization’s financial infrastructure, creating a solid foundation upon which informed decisions, compliance, and strategic planning can go forward.
This position requires strong problem-solving skills in various areas, and requires a good understanding of the payment process, from the documentation from Purchasing through to the authorization of payments to the vendors, both domestic and international. It also requires a solid base in Accounts Receivable procedures, it is not just ‘data entry’. This person must have experience working in an accounting department where they have solid bookkeeping and reconciliation skills. This job requires an instinct for anticipating how one action will impact other departments job so best practices can occur.
We cannot stress enough how important accuracy, attention to detail, common sense and being a team player is to this position.
Responsibilities:
Using Spire accounting software, your duties will include:
Primary Duties
- Processing vendor invoices – verifying accuracy of the data, seeking authorizations, reconciling, recording, allocating to correct GL accounts, paying vendors via cheque, Visa or online payments.
- Verification of payment schedule amounts vs purchase orders for overseas vendors for wire payments
- Maintain payables documentation
- Challenging incorrect charges with vendors
- Suggest efficiencies and other ways to save money
- Perform bank reconciliations, record bank and credit card fees
- Ensuring the accuracy of General Journal entries, bookkeeping entries and understanding how they affect financial reports
- Identify and challenge fraudulent Visa transactions, reconciling Visa expense reports and posting to the correct Expense accounts.
- Compliance with CRA and CBSA (Canada Border Servies Agency) regulations and requirements for timely payments.
Secondary Duties
- Help with sales invoicing during high volume periods
- Processing credit cards with PayFirma and Moneris and dealing with the Payment processing companies to resolve issues.
- Setting up new customer accounts
- Invoicing an online sales order from Shopify and reconciling the A/R Shopify accounts
- End of day closing of the manual credit card machine
- Recording cheque, credit card, e-transfer and cash payments
- Calling customers with declined credit cards so orders can be processed
- Creating an aged AR report
- AR collection calls/emails and communicating AR status for that customer
- Creating/processing a credit note
- Reconciling end of day credit card collections vs GL in Spire
Skills, Knowledge, Qualifications & Experience
· Proven experience in an accounting department with strong bookkeeping and reconciliation skills
· Proficiency with Spire Accounting Software (or ability to learn quickly)
· Understanding payment processing platforms like PayFirma, Moneris, and Shopify
· Excellent attention to detail and strong organizational skills
· Ability to anticipate the impact of accounting processes on other departments
· Effective communicator with strong problem-solving skills
· At least 5 years’ experience in an accounting department
· Able to prioritize tasks
· Must have working knowledge of Excel and Word
What We Offer
· Full-time, permanent position; Weekdays Monday to Friday 8am-5pm (overtime may be required)
· Paid mileage for errands
· Benefit plan after 3 months probationary period
· Discounts on apparel and accessories
· Paid time off
· Company events including summer BBQ’s, theme lunches and annual holiday part
Other
We are committed to an inclusive, barrier-free work environment and recruitment and selection processes. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.
We thank all applicants for considering a career with us; however, only those selected for an interview will be contacted.
OHRS1
Job Types: Full-time, Permanent
Pay: $40,000.00-$50,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Uxbridge, ON: reliably commute or plan to relocate before starting work (preferred)
Education:
- Bachelor's Degree (preferred)
Experience:
- Accounting: 5 years (preferred)
- spire accounting software: 1 year (preferred)
- bookkeeping and reconciliation : 3 years (preferred)
Work Location: In person
