Office Administrator / Bookkeeper
Concord, Ontario
Full-Time | Monday to Friday, 9:00 AM – 5:00 PM (In-Office)
About Our Company
We are a well-established property management firm with over 20 years of experience serving clients across the Greater Toronto Area. Our organization is dedicated to delivering exceptional property management services across a diverse portfolio of residential and commercial assets.
We are recognized for our commitment to operational excellence, financial accuracy, and long-standing client relationships. By leveraging industry-leading platforms such as Yardi Voyager, we ensure streamlined operations, transparent reporting, and high-quality financial management.
Our team consists of experienced professionals who value collaboration, accountability, and continuous improvement. We take pride in fostering a structured and supportive workplace environment that encourages professional growth and long-term career development within the property management sector.
Position Overview
Looking for a highly organized and detail-oriented Office Administrator/ Bookkeeper to join our team. The successful candidate will play a key role in supporting the financial and administrative functions of the organization while contributing to overall operational efficiency.
Key Responsibilities
- Perform monthly bank reconciliations to ensure accuracy and completeness of financial records
- Review financial statements and supporting documentation to identify discrepancies and ensure compliance
- Prepare and review audit documentation, ensuring all requirements and deadlines are met
- Liaise with external auditors, managing correspondence and coordinating timelines efficiently
- Maintain and organize financial and administrative records in a structured and accessible manner
- Communicate professionally with clients and stakeholders via phone and email regarding account inquiries and issues
- Provide administrative support, including scheduling, document management, and general office coordination
Qualifications and Experience
- Minimum 3–5 years of relevant experience in bookkeeping and/or office administration
- Prior experience within the property management industry is strongly preferred
- Proficient in Microsoft Excel and Microsoft Word
- Experience using Yardi Voyager accounting software is an asset
- Strong understanding of accounting principles and financial reporting
- Excellent written and verbal communication skills
- Demonstrated ability to manage multiple priorities in a deadline-driven environment
- Ability to work independently with a high degree of professionalism and accountability
Core Competencies
- Strong attention to detail and accuracy
- Effective time management and organizational skills
- Professional communication and interpersonal abilities
- Problem-solving mindset with a proactive approach
- Ability to handle sensitive financial information with discretion
Compensation & Benefits
- Salary: $50,000 – $65,000 annually (commensurate with experience)
- Comprehensive benefits package, including:
- Extended health and dental coverage options
- Paid vacation and statutory holidays
- Stable, collaborative work environment within a growing organization
Application Process
Please submit your resume for consideration.
Only candidates selected for an interview will be contacted.
Job Type: Full-time
Pay: $24.00-$30.00 per hour
Expected hours: No more than 40 per week
Benefits:
- Dental care
- Extended health care
- Life insurance
Experience:
- administrative: 3 years (preferred)
Work Location: In person
