One of Canada's Top 10 Research Hospitals, Sunnybrook Research Institute is developing innovations in care for the more than 1.3 million patients the hospital cares for annually.
Sunnybrook Research Institute is the research enterprise of Sunnybrook Health Sciences Centre, a teaching hospital fully affiliated with the University of Toronto. Research spans three Toronto-based campuses, eight programs and three scientific platforms. Our main aims are to understand and prevent disease, and to develop treatments that enhance and extend life. Our vision is to invent the future of health care. Each year, we conduct about $100 million in research across 500,000 square feet, including in the world’s first Centre for Research in Image-Guided Therapeutics.
We are seeking a highly motivated and organized Assistant Project Manager to join an interdisciplinary research program focused on developing therapeutic strategies for the treatment of neurological disorders. The successful candidate will manage a multi-institutional grant focused on neuronal reprogramming as a therapeutic approach. This position offers the opportunity to work with an international, interdisciplinary research team.
Key Responsibilities
Project Coordination:
Support the advancement of the research program by:
- Coordinating multiple projects simultaneously with competing priorities
- Monitoring project timelines, deliverables, and milestones
- Maintaining project plan and updating when required
- Identifying potential risks and developing mitigation strategies
Program operations and team support:
Support program delivery and team operations by:
- Coordinating educational initiatives, events, and stakeholder communications
- Supporting reporting, meetings, and ongoing operational activities
- Maintaining website content, newsletters, and program resources
- Contributing to process improvements and operational efficiency
Annual Symposium Organization:
Manage the planning and execution of the program’s annual symposium, including:
- Coordinating event logistics, including program schedule, timelines, venue, and vendors
- Managing budgets, speaker communication, and attendee engagement
- Overseeing registration, promotion, and on-site operations
- Supporting sponsorship development and external partner relationships
Program reporting:
- Involved in collecting, consolidating, synthesizing, and reporting on research progress, metrics and achievements
- Ensure timely completion of reporting requirements and compliance with deadlines
- Contribute to tracking program milestones and outcomes across the team
- Support the development of reports, KPI summaries, terms of references and other documentation
Governance support:
Provide administrative and coordination support, including:
- Preparing agenda, briefing materials and supporting documentation
- Recording and distributing meeting minutes
- Tracking action items and perform follow-ups
Budget and financial coordination:
- Manage and monitor project and grant budgets in compliance with funding agency policies
- Track expenditures and allocations across research teams
- Support procurement, invoicing, reimbursements, and financial reporting
- Assist with budget planning and allocation across program activities
Qualifications:
- Bachelor’s degree in health administration, science, or a related field (Master’s degree is an asset)
- PMP certification is preferred; or candidates in the process of pursuing a project management certificate will be prioritized.
- 3–5 years of experience in project management, preferably in a healthcare, academic, or research environment
- Experience supporting events, conferences, or large-scale meetings is an asset
- Familiarity with research environments, grant-funded programs, or academic reporting is preferred
Skills and Competencies:
- Strong organizational and prioritization abilities, with experience managing competing deadlines
- Professional written and verbal communication skills, including reporting and stakeholder engagement
- Detail oriented with the ability to synthesize complex information
- Proficiency in project management tools and Microsoft Office Suite
- Ability to work independently while collaborating effectively within a team
- Excellent critical thinking skills in a fast-paced environment
- Financial literacy on budget monitoring is preferred
