POI is a workplace solutions company which focuses on creating spaces people want to go to.
Position Summary
Reporting to the Director of Human Resources, the Human Resources Coordinator supports the employee lifecycle, including recruitment, onboarding, HR administration, and employee experience initiatives. This role helps ensure HR processes operate efficiently while supporting compliance with applicable employment legislation.
The HR Coordinator works closely with managers and employees to maintain accurate HR records, support recruitment activities, and contribute to a positive workplace culture. The role offers exposure to a broad range of core HR functions.
Competencies
- Strong oral and written communication skills
- Ability to multitask and adapt in a fast‑paced environment
- Strong organizational and time‑management skills
- High attention to detail and confidentiality
General Responsibilities
Talent Acquisition & Recruitment
- Coordinate recruitment activities including job postings, applicant tracking, and interview scheduling
- Screen resumes and support hiring managers throughout the recruitment process
- Maintain applicant tracking systems and recruitment metrics
Onboarding & Employee Experience
- Coordinate new hire onboarding and orientation
- Prepare employment documentation, onboarding packages, and employee files
- Ensure completion of required training and compliance documentation
- Assist with offboarding and exit processes
- Support employee engagement initiatives and internal communications
HR Administration
- Maintain accurate employee records and HR databases
- Track employee status changes, including probation periods and contract renewals
- Prepare HR documentation to support payroll processes
- Assist with HR reporting and internal documentation
- Assist with HR reports and internal documentation
Compliance & HR Programs
- Support alignment of company policies with applicable employment legislation
- Support accessibility compliance under applicable accessibility legislation
- Maintain training records and policy acknowledgements
Employee Support
- Assist with documentation related to workplace investigations, as required
- Respond to basic HR inquiries from employees
- Support health and safety initiatives
- Assist with performance management processes
- Other duties as assigned
Your Skills and Experience
- Diploma or degree in Human Resources, Business Administration, or a related field
- Progress toward or completion of CHRP considered an asset
- 1 - 3 years of HR or administrative experience
- Knowledge of Ontario employment legislation
- Proficiency with Microsoft Office (Excel, Word, PowerPoint) and HRIS systems
Work Conditions
- POI’s working environment is supportive of employee wellbeing, encourages collaboration and promotes continuous improvement
- Based out of the POI LivingLAB – Toronto, Ontario
What We Offer
- Talent experience that empowers our people with unlimited opportunities to do meaningful work and to grow, learn and lead at every point in their career
- Newly designed offices that offer unique workspaces that strengthen connections and inspire innovative ways of working
- Competitive salary
Start your application
We’d like to find out a little more about what makes you tick, so we’ve put together a fun and short survey called the Culture Index. There are no wrong or right answers. This process, in addition to your resume, enables us to determine the fit for the role before you commit valuable time to the interview process. To complete the survey, copy and paste this url into your browser: https://go.cultureindex.com/s/74ADD00000 and select the position you are applying for. Please follow the instructions and download your resume.
Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. POI is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, colour, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Company events
- Company pension
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- Vision care
- Wellness program
Work Location: In person
