Office Coordinator 5
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Location: Oshawa -Hybrid
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Pay Rate: $32/hr - $38/hr
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Contract Length: 6 Months
We at Raise are hiring a Office Coordinator 5 for one of our top clients. After establishing themselves as an industry leader, they’re now expanding their team to meet rising demand. We’re hiring right now; if you’re interested, apply below for your chance to join a great place to work.
Responsibilities:
The HR & LR Coordinator supports the enabling of an agile and effective HR function in Canada, through strong governance in administering critical tasks, coordinating function-wide initiatives, representing HR internally in cross-functional projects, and supporting the General Director to further strengthen our culture of learning, accountability, and inclusion. The incumbent should be comfortable working with employees at all levels of the organization, stakeholders, suppliers, industry, and union partners.
Admin
- Supports the HR/LR Director by managing their calendar, expense reporting and other administrative tasks as required.
- Process SAP transactions, including shopping carts and purchase orders.
- Serve as a liaison between Purchasing, suppliers, and Finance to resolve issues.
- Oversee internal HR/LR communications by monitoring, updating, and distributing bulletins, announcements, and memos.
- Coordinate with LHH vendor to support employees utilizing outplacement services.
- Employee physical files management & retrieval.
HR Team Engagement
- Facilitate and coordinate recurring meetings (monthly stand-up, staff meetings, CAN HR leadership staff meeting etc).
- Coordinate various other meetings and events, including logistics and minute-taking.
- Coordinate HR programs and initiatives such as Career Week, HR workshops, Leadership Visits etc.
- Prepare presentation decks and materials for HR events (workshops, leadership visits etc).
- Monitor and track critical HRBP deliverables, workshop action items, WOC action items and follow-ups to ensure timely execution and alignment.
- Plan and support HR-led team-building and internal events (e.g., quarterly learning series/ trainings, social events etc.).
- Work closely with the Employee Resource Groups to advise and work on various diversity, equity, and inclusion initiatives
Onboarding & Orientation
- Coordinate with global onboarding teams to align Canada onboarding schedules with global orientation timelines.
- Coordinate and facilitate monthly new hire orientation for GM Canada.
- Maintain and regularly update the orientation deck by validating content with HRBPs & executives on a monthly basis.
Policy & Compliance
- Partner with HR & policy team to roll out the holiday calendar for GM Canada.
- Maintain and update the Canada holiday calendar in PowerApps (Mfg & Non-Mfg).
- Support cross-functional coordination for summer shutdown communications with HR, Policy, CTC, and Plant Leadership.
- Coordinate and execute Equity Learning Week for union employees in line with the master agreement.
- Coordinate critical compliance and risk management activities, including ILM, BCP, and RIM within the HR function.
- Respond to external legal inquiries regarding employment records using standard templates.
- Monitor completion of corporate-required training & Canada required training and follow up with (HR) employees to ensure all pending courses are completed.
- Manage addendum updates on GM One, including preparation, stakeholder coordination, tracking, and communication to ensure accuracy and compliance.
- Review and validate annual DEI/employment equity data and support submission of FCP reporting requirements.
Education/Experience
- High School Diploma, GED, or equivalent experience required.
- College degree or equivalent training preferred.
- 10+ years of experience required.
Must Have Skills
- Project management skills
- Attention to details
- HR knowledge, team player, analytical
Looking for meaningful work? We can help!
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or [email protected]
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