Columbus Travel coordinator Jobs – 1 Openings This Week

Event Coordinator / Project Manager - Meeting and Events - Toronto, ON - Hybrid
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- Weekends as needed
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Heavy lifting

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Event Coordinator / Project Manager - Meeting and Events - Toronto, ON - Hybrid
Direct Travel —Toronto, ON
Files, updates, and maintains all information in SharePoint program folders during pre-program planning and post program debrief. Ability to lift 20 lbs.

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Event Coordinator / Project Manager - Meeting and Events - Toronto, ON - Hybrid

Direct Travel
Toronto, ON

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Job details

Skills

Microsoft Powerpoint
Microsoft Word
Cost management
Heavy lifting
Document preparation
Customer service
Zoom
Filing
Logistics
Schedule management
Bachelor's
Continuous improvement
Team management
Client services
Hospitality Management
Program coordination
Mentoring
Customer service orientation
Contracts
SharePoint
Budgeting
Client consultation
Financial management
Cross-functional collaboration
Business
Leadership
Communication skills
Client interaction
Credit card reconciliation
Team coordination
Cross-functional communication
Project progress tracking
Event logistics coordination
Time management

Full job description

The Project Manager (PJM) is responsible for effectively managing projects and leading, guiding, and consulting clients. The PJM supports the Program Manager in operational planning of programs, manages multiple aspects on programs, and acts as the secondary client contact. Additionally, the PJM may be responsible for coordination of site inspection planning and ancillary meeting management.

This position is hybrid with 2 days in local office.

Client:

Functions as secondary client contact and works diligently to develop a strong relationship with internal and client teams
Consults with client to determine goals, needs, objectives, expectations, and budget of the program under the leadership of the Program Manager; ability to lead, guide, and consult the client
Is a resource to the client for program development; functions as an essential part of the team by managing projects involved in the planning process
Builds valuable knowledge about the industry to provide the client with creative and compelling concepts
Assess the style of the client and their preferred communication mode and adapts accordingly
Schedules, facilitates, and creates required documentation for client planning calls and debrief meetings to evaluate program results

Program Operations:

Support program logistics which may include site selection, room sets, audio visual, food & beverage, entertainment, décor, signage, exhibits/tradeshows, etc.
Manages gift and communication campaigns/mailers against pre-set budget from program design through fulfillment
Is responsible for production and quality check of all written attendee communication pieces for website, confirmation letters, mailings, etc. using both internal and external resources
Assists in the development of program specification documents to ensure operational details are provided to the on-site team
Files, updates, and maintains all information in SharePoint program folders during pre-program planning and post program debrief
Prepares staff uniforms, program documents, and travel staff information for on-site
Facilitates printing and shipping for programs from office warehouse
Is accountable for successful project outcomes, which can include travel to execute project

Budget and Financial Management:

Process contracts, invoices, expenses, and check requests
Provide client/Program Manager with accurate budget estimates per-event and ensure post-event billing reflects these estimates
Provides final billing reconciliation and supporting documents for applicable projects
Assists with cost-savings, billing, invoicing, and profitability
Assist with tracking and reconciling all expenses, ensuring expenses are within budget

Leadership:

Seek feedback, absorb, and act in the spirit of continuous personal development
Be a sought-after partner by building trust with clients, internal team, and external partners
Establishes, communicates, and monitors all timelines and budget parameters
Works with all internal departments (as applicable per program) for the successful execution of the projects, such as: Travel Services, Creative Services, Technology Services, Registration Services, Merchandise, and Finance
Gathers, shares, and applies learnings for continuous process improvement
Can adapt and work successfully with any client, partner, and program

Performs other duties as assigned.

Working Conditions

Ability and willingness to work extended workdays and possible weekends
Accessible during acceptable working hours identified per project/program
Travel may be required to oversee projects through execution
Frequent use of a computer and other office equipment
Ability to lift 20 lbs.
Frequent sitting, standing, and walking
Ability to adhere to hybrid office policy

Bachelor's Degree, preferably in Business, Hospitality, Event Planning, or a combination of education and work experience required, preferably in event planning
Proficiency in Microsoft Word, Excel, and PowerPoint
Knowledgeable in Microsoft Teams, SharePoint, One Drive, Zoom and other collaboration tools
Must be able to behave in a manner that reflects our organization's Vision and Core Beliefs
Must possess excellent interpersonal skills to be able to provide superior customer service and client consultation from the spirit to serve others; be able to work cross-functionally and develop strong and positive internal and external relationships, and be a strong team player
Must possess excellent organizational and project management skills, ability to prioritize, detail orientation, and the ability to manage multiple customers and projects simultaneously with strict timelines/deadlines
Must possess strong verbal and written communication skills
Must possess proven leadership skills to lead a team and mentor other roles
Must be able to actively listen, have the capability to instill confidence in clients and colleagues and present information with confidence
Must possess self-awareness to understand their own strengths and weakness and how their behavior impacts others
Must be professional in behavior with clients, suppliers, and colleagues
Must be a creative thinker with the ability to gather and analyze information and skillfully conceptualize solutions that go beyond the obvious paths
Must model a positive, solution-based approach and be flexible and open to change to adopt to different client styles
Must be able to work autonomously, while thriving in a team environment
Must be able to maintain confidentiality

Requirements:

College degree preferred
Minimum of (5) years of experience in event planning/operations and travel
CVENT experience (minimum 2 years)
Quick learner-gets up to speed on systems/processes
Experience with client invoicing, vendor payments, and company credit card reconciliation
Highly skilled in time management to facilitate involvement in multiple projects
Possess strong verbal and written communication skills
Proficiency in Microsoft Suite, Google Suite, Adobe, Teams
Knowledgeable in video conferencing platforms such as Microsoft Teams, SharePoint, One Drive, Zoom and other collaboration tools
Professional manner and appearance
Demonstrates the ability to think critically and strategically to anticipate opportunities and challenges
Be able to actively listen, have the capability to instill confidence in clients and colleagues, and present information with confidence
Must be able to take direction and work well with others
Must be able to concentrate and perform accurately while meeting applicable productivity measures
Must be able to manage changes proactively and manage tasks as assigned
Must be able to lawfully work within the US and have unrestricted work authorization for US
CMP or other Industry Certification
Prior experience working for a TMC
Strategic thinker

Compensation: $61,634.54 to $75,000k

Apply Now

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Event Coordinator / Project Manager - Meeting and Events - Toronto, ON - Hybrid

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