EVENT COORDINATOR
Full-Time, Permanent
Location: Port Coquitlam, British Columbia
Work Schedule: In office, Monday to Friday, 9:00 a.m.–5:00 p.m., with event hours as required
Salary: $49,000–$58,500 per year, based on experience
Benefits: Extended health and dental benefits
Vacation: Two weeks of paid vacation annually
Start Date: As soon as possible
Reveal Events Group is looking for an experienced, highly organized Event Coordinator to join our team full-time at our Port Coquitlam office.
Reveal is an award-winning event management and production company specializing in live, virtual and hybrid events. From conferences and awards programs to galas, corporate celebrations and large-scale employee experiences, we produce events across British Columbia and throughout Canada.
Our company motto is “Creating Joyful Experiences,” and we live it every single day—not only through the events we produce, but also in the way we work with our clients, partners and each other.
We are a small, collaborative and fast-moving team. Everyone plays an important role, everyone contributes, and we genuinely care about the work we deliver for our clients. This position is ideal for someone who loves events, takes pride in the details and can confidently keep multiple projects moving at the same time.
THE ROLE
Working closely with Ownership, the Event Coordinator will support projects from the early planning stages through on-site execution and final reconciliation.
The successful candidate will also act as Lead Event Planner on projects designated by Ownership, taking responsibility for the planning, coordination and successful delivery of assigned events.
This is a hands-on role that combines project leadership, planning, administration, supplier coordination, client service and on-site event delivery. No two weeks will look exactly the same, so we are looking for someone who is adaptable, resourceful and comfortable working in a deadline-driven environment.
KEY RESPONSIBILITIES
- Act as Lead Event Planner on projects designated by Ownership
- Take primary responsibility for the timelines, budgets, client communications, supplier coordination, documentation and delivery of assigned events
- Develop and maintain project timelines, workback schedules, task lists and event documentation
- Coordinate venues, catering, audiovisual production, décor, entertainment, photography, transportation and other event suppliers
- Request, organize and review supplier proposals and quotes
- Track project budgets, expenses, contracts, deposits and invoices
- Schedule meetings and prepare agendas, notes, action lists and follow-up communications
- Support guest registration, attendee communications, travel, accommodations, dietary requirements and accessibility needs
- Prepare event specifications, production schedules, staffing plans, floor plans, run-of-show documents and supplier briefings
- Maintain accurate and organized digital project files
- Communicate professionally with clients, venues, suppliers, sponsors, speakers and event guests
- Support event setup, registration, supplier coordination, show execution and teardown
- Anticipate challenges, identify solutions and remain calm when plans change
- Assist with final reconciliations, post-event reporting and project closeout
- Contribute wherever needed to help the team deliver an exceptional event
WHAT WE ARE LOOKING FOR
- A minimum of five years of professional experience in a similar event planning or coordination role
- The confidence and experience to independently lead assigned event projects
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Confidence managing multiple projects, priorities and deadlines
- Experience working directly with clients and external suppliers
- Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint and Microsoft Planner
- Experience with event registration platforms such as PheedLoop is an asset
- Experience preparing event budgets, production schedules and run-of-show documents is an asset
- A practical, solutions-focused approach and the ability to remain composed under pressure
- The judgment to work independently and the willingness to ask questions when needed
- A collaborative attitude, strong sense of accountability and willingness to pitch in
- The ability and willingness to work early mornings, evenings and weekends as required by event schedules
THE REALITY OF EVENT WORK
The regular schedule for this position is in office at our Port Coquitlam location, Monday to Friday from 9:00 a.m. to 5:00 p.m.
However, event work does not always fit neatly into a traditional Monday-to-Friday schedule. The successful candidate must be prepared to work on-site at events, including early mornings, evenings or weekends. On event days, working hours may shift to meet the needs of the project.
There can be long days and changing priorities, but there is also tremendous satisfaction in seeing months of planning come together and knowing you helped create an experience people will remember.
WHAT WE OFFER
- A salary of $49,000–$58,500 per year, based on experience
- Extended health and dental benefits
- Two weeks of paid vacation annually
- A full-time, permanent position with a growing and respected event company
- The opportunity to work on a diverse portfolio of high-profile events
- Direct mentorship and opportunities to grow within the company
- A supportive, inclusive and collaborative team environment
- A role where your ideas, experience and contribution will genuinely matter
HOW TO APPLY
Please send your résumé and a short introduction explaining why you would be a great fit for Reveal Events Group to [email protected].
Use “Event Coordinator Application – [Your Name]” as the subject line.
Applications will be accepted until the position is filled. We appreciate the interest of everyone who applies; however, only candidates selected for an interview will be contacted.
Reveal Events Group is committed to creating an inclusive workplace. We welcome applications from qualified candidates of all backgrounds and will provide reasonable accommodations throughout the recruitment process upon request.
Pay: $49,000.00-$58,500.00 per year
Work Location: In person
