Working as part of the Finance department, the FSAA will:
1. Perform accounts receivable duties include coding verification, ensuring data accuracy, distributing documents and maintaining a filing system.
2. Follow up on outstanding accounts receivable and prepare and send statements of account when necessary.
3. Maintain effective professional relationships with customers, sponsors and funding partners.
4. Liaise with College staff regarding invoicing and the status of receivables.
5. Resolve telephone inquiries regarding invoicing and assist Registration Assistants as needed.
6. Assist with the system administration, support and testing of finance-related systems such as Colleague, StarRez, WinPrism and GL systems as assigned.
7. Reconcile assigned balance sheet accounts, investigate discrepancies and take necessary corrective action (eg. correcting journal entries or adjust system settings).
8. Reconcile College bank accounts monthly.
9. Manage/resolve payment provider enquires/errors for multiple systems
10. Monitor incoming payments – communicate with related departments and ensure transactions are recorded properly and exception error reports are resolved.
11. Implement solutions to correct financial errors and billing issues on student and other accounts.
12. Verify and approve student disbursements (financial aid payments/refunds) to ensure that all funds being released adhere to College policies and procedures.
13. Review and monitor terms of education contracts. Prepare invoicing or GL transfers as needed.
14. T4A processing and distribution.
15. Support Student Services, International Education and Student Records Office with financial related issues
16. Support the Office of Global Engagement department with denied Study Permits by ensuring outgoing payments comply with College policies and procedures, monitoring transactions and resolve banking or other processing issues.
17. Analyze revenues/expenditures to create monthly deferrals/accruals. Document and maintain supporting working papers.
18. Assist the Director of Financial Services with banking functions, general ledger work, external reporting, fixed asset accounting, investments, etc.
19. Prepare and file GST and PST remittances. Maintain up-to-date knowledge of the application of PST, GST, and HST, within the framework of the public sector rules.
20. Complete full cycle accounting procedures for the North Island College Foundation, including quarterly financial statements for the Board.
21. Assist with the year end procedures and audit of the College and the Foundation, including preparation of year end supporting working papers, charity returns, audited financial statements and note disclosures.
22. Perform system testing of the financial database prior to implementation of software updates. 23. Provide support for systems integration and collaboration between financial, operational, and student systems.
24. Provides system support and change management leadership for testing and training of system functionality during upgrades and enhancements
25. Perform relief Reception duties on a rotating basis.
26. Perform other related duties as assigned by the Director of Financial Services.
