Job Overview
Droit Aequitas Law is seeking an experienced, organized, and detail-oriented Paralegal and Case Manager to join our Property and Estate Law Service Line.
This position is intended for someone with practical experience working in property law, real estate transactions, wills, estates, and related legal file management. This is not an entry-level legal assistant role. The successful candidate must bring direct experience with property and estate files and be able to contribute meaningfully with limited foundational training.
At Droit Aequitas Law, we approach legal services through a professional, client-centred, neurodevelopmental, and neurosequential lens. In property and estate work, this means recognizing that clients are often navigating major life transitions. Buying or selling a home, refinancing, preparing a will, dealing with an estate, or supporting a loved one after death can create stress, confusion, grief, urgency, and emotional overwhelm.
Our role is not only to complete legal documents accurately. Our role is to create structure, predictability, clarity, and calm throughout the legal process. The Paralegal and Case Manager plays a key role in this by ensuring files are organized, communication is clear, deadlines are tracked, and clients understand what is needed from them at each step.
The successful candidate will work under the supervision and direction of the firm’s lawyers and will support the delivery of high-quality property and estate legal services through strong file management, accurate document preparation, clear communication, and consistent follow-through.
About Droit Aequitas Law
Droit Aequitas Law is a growing New Brunswick law firm providing legal services in family law, child protection matters, property law, wills, and estates.
Our firm is built around professionalism, responsiveness, collaboration, and client-centred service. We are also part of a broader service ecosystem that values a neurodevelopmental and neurosequential understanding of people, stress, communication, and decision-making.
This means we understand that clients may not always process information clearly when they are under pressure. They may need information repeated, broken down into steps, explained in plain language, or supported through clear reminders and predictable communication. We believe strong legal service includes helping clients feel oriented, informed, and supported while maintaining high professional and legal standards.
Key Responsibilities
The Paralegal and Case Manager will be responsible for supporting the Property and Estate Law Service Line by:
- Managing property and estate files from opening to completion under lawyer supervision.
- Supporting residential real estate purchase, sale, mortgage, refinance, and related property transactions.
- Supporting wills, estate planning, estate administration, and probate-related files.
- Preparing, organizing, reviewing, and maintaining client files, legal documents, correspondence, forms, and supporting materials.
- Preparing and coordinating required documentation for property transactions, including intake materials, closing documents, statements of account, reporting letters, correspondence, and related file materials.
- Drafting and preparing correspondence, forms, estate documents, property documents, reporting packages, and client-facing materials for lawyer review and approval.
- Communicating with clients, realtors, lenders, mortgage brokers, opposing counsel, financial institutions, government offices, and other involved parties.
- Tracking key deadlines, closing dates, document requirements, undertakings, payouts, trust conditions, estate deadlines, and follow-up tasks.
- Gathering required client information and ensuring files are complete, organized, and ready for lawyer review.
- Ensuring documents are accurate, complete, and consistent with firm standards before lawyer review.
- Monitoring file progress and ensuring that no matter stalls due to missing documents, unclear next steps, or lack of follow-up.
- Providing clients with clear, structured, and respectful communication about what is needed, what is happening next, and what steps remain.
- Helping reduce client confusion and uncertainty by using plain language, organized checklists, timely follow-up, and predictable communication.
- Recognizing when clients may be overwhelmed, grieving, anxious, or confused, and responding with professionalism, patience, structure, and clear boundaries.
- Maintaining organized digital and physical files in accordance with firm procedures and professional requirements.
- Recording file activity, tasks, time, and relevant notes accurately.
- Supporting billing, invoicing, closing packages, reporting letters, and file completion processes.
- Identifying potential issues, gaps, risks, missing information, or client concerns and bringing them forward to the supervising lawyer promptly.
- Participating in team meetings, file reviews, service line check-ins, and process improvement efforts.
Neurodevelopmental and Neurosequential Practice Lens
Droit Aequitas Law uses a neurodevelopmental and neurosequential lens to shape how we support clients, organize services, and communicate during stressful legal processes.
In the Property and Estate Law Service Line, this lens is applied through structure, clarity, predictability, and relational professionalism. Clients may be making major financial decisions, preparing for the future, managing the death of a loved one, or trying to complete a transaction under significant pressure. Stress can affect memory, attention, organization, communication, and decision-making.
The Paralegal and Case Manager is expected to support this approach by:
- Creating clear and predictable file processes.
- Helping clients understand what information or documents are needed from them.
- Breaking complex steps into manageable pieces.
- Using plain language when communicating with clients.
- Providing timely follow-up so clients are not left uncertain about next steps.
- Maintaining calm, respectful, and professional communication, even when clients are stressed or emotional.
- Supporting the legal team by keeping files organized, complete, and ready for review.
- Recognizing that strong legal service includes both technical accuracy and a client experience that feels structured, respectful, and clear.
This does not mean providing therapy or clinical services. It means delivering legal services in a way that understands how people function under stress and uses structure, communication, and relationship-based professionalism to support better outcomes.
Required Experience
The successful candidate must have direct experience in property law, estate law, or both.
Preference will be given to candidates who have experience with:
- Residential real estate purchase and sale transactions.
- Mortgage and refinancing files.
- Real estate closing processes.
- Property file checklists, lender requirements, payouts, undertakings, and closing documentation.
- Wills and estate planning file preparation.
- Estate administration or probate-related file support.
- Legal file management in a law firm setting.
- Communicating with clients, realtors, lenders, opposing counsel, financial institutions, and government offices.
Candidates should be able to demonstrate that they have previously worked with property or estate files in a meaningful capacity and understand the expectations, timelines, and level of detail required in this area of legal practice.
Qualifications
The successful candidate will have:
- Previous experience working in a law firm, preferably in property law, real estate, wills, estates, or estate administration.
- Strong understanding of legal file management and legal document organization.
- Excellent attention to detail and accuracy.
- Strong organizational skills and the ability to manage multiple active files and deadlines at the same time.
- Strong written and verbal communication skills.
- Ability to work independently while also following lawyer direction and firm procedures.
- Ability to identify when a legal issue, client concern, deadline, or risk needs to be escalated.
- Professional judgment, discretion, and respect for confidentiality.
- Comfort working with clients during stressful, emotional, or high-pressure life events.
- Strong computer skills, including Microsoft 365, Outlook, Word, Adobe, and legal or practice management software.
- Ability to work in a structured, team-based environment.
Assets
The following would be considered assets:
- Bilingualism in English and French.
- Experience with New Brunswick property transactions.
- Experience with estate administration or probate processes in New Brunswick.
- Experience using legal accounting, conveyancing, or practice management software.
- Experience preparing real estate closing packages and reporting letters.
- Experience with trust-related documentation and file coordination.
- Experience working in a high-volume property practice.
- Experience supporting a growing or process-driven law firm.
- Interest in trauma-informed, neurodevelopmental, neurosequential, relational, or client-centred approaches to professional service delivery.
Ideal Candidate
The ideal candidate is experienced, precise, calm under pressure, and highly organized.
They understand that property and estate files require strong systems, careful follow-up, accurate documentation, and clear communication. They are comfortable managing timelines, communicating with multiple parties, preparing documents, and ensuring that lawyers have what they need to review, advise, and approve legal work.
The successful candidate will not need to be taught the basics of property or estate file management from the beginning. They should bring practical knowledge, confidence, and professionalism to the role while remaining open to learning the specific procedures, standards, and service model of Droit Aequitas Law.
The ideal candidate also understands that clients may be overwhelmed by legal information, deadlines, financial pressure, grief, or uncertainty. They can provide structure without becoming rigid, compassion without losing boundaries, and clear communication without overwhelming the client.
This role is well suited for someone who takes pride in being a steady, organized, and trusted part of a legal team.
What We Offer
Droit Aequitas Law offers:
- A growing property and estate law service line.
- A collaborative and supportive legal team environment.
- The opportunity to play a meaningful role in building efficient and high-quality legal systems.
- A structured team model with lawyer oversight and administrative support.
- A workplace culture focused on professionalism, responsiveness, respect, clarity, and client-centred service.
- The opportunity to work within a distinctive legal service model grounded in structure, relational professionalism, and a neurodevelopmental understanding of people under stress.
- Opportunities for professional growth as the firm continues to expand.
Compensation
Compensation will be based on experience, skill level, independence, and fit with the role. Candidates with strong property and estate experience will be considered accordingly.
Application
Interested candidates are invited to submit a resume and cover letter outlining their experience in property law, estate law, real estate transactions, wills, probate, or related legal file management.
Applicants should clearly describe the types of property and estate files they have worked on and their level of responsibility in those files.
Pay: $25.00-$35.00 per hour
Work Location: In person
