POSITION SUMMARY
The JP Program Event Coordinator provides administrative and operational support under the direction of the CFS Program Coordinator to ensure the efficient day-to-day functioning of the office and successful coordination of JP program activities and events.
This position works closely with the JP Program Coordinator to support planning and implementation of all program events, including confirming dates, venues, travel arrangements, accommodations, and related logistics.
Travel is an essential component of this position. The successful candidate will be required to travel in support of JP program events and community initiatives. This may include travel to Thunder Bay, Winnipeg, and flights to the six remote KO First Nations communities served by the program.
Direction for event planning priorities, schedules, and program requirements will be provided collaboratively by the CFS Program Coordinator and the JP Program Lead.
KEY RESPONSIBILITIES
Administrative Support & Event Coordination
- Provide daily administrative support under the direction of the CFS Program Coordinator
- Support office operations and assist program staff as required
- Answer and direct phone calls, emails, and inquiries
- Schedule team meetings, and conference calls
- Prepare correspondence, reports, letters, memos, and forms
- Maintain electronic and paper filing systems
- Manage office supplies and inventory
- Support data entry, record keeping, and document management
- Take meeting minutes and distribute follow-up action items
- Assist with invoice processing, expense reconciliation, and reporting
- Maintain confidential records and sensitive information
- Work alongside the JP Program Team Lead to coordinate all program events and activities
- Receive direction from the JP Program Team Lead regarding event planning, dates, venues, and travel requirements
- Coordinate venues, hotels, meeting spaces, and community locations
- Arrange travel bookings, flights, accommodations, ground transportation, and itineraries for staff, guests, Elders, and participants
- Coordinate travel to Thunder Bay, Winnipeg, and remote KO First Nations communities as required
- Liaise with airlines, hotels, transportation providers, vendors, and community partners
- Prepare event schedules, logistics plans, and booking confirmations
- Provide on-site support and attend events when required
- Travel to support JP program events, meetings, workshops, and community engagements
BUDGETING & COST TRACKING
- Track all event-related expenses and program costs
- Maintain cost tracking spreadsheets and event budgets
- Monitor invoices, receipts, and reconciliations
- Prepare budget summaries and spending reports for the CFS Program Coordinator
- Ensure spending remains within approved program budget
QUALIFICATIONS
- Proven experience in administrative support and office coordination
- Experience in event planning, travel coordination, or program support
- Strong budgeting and cost-tracking skills
- Proficiency in Microsoft Office, especially Excel, Word, and Outlook
- Excellent communication and organizational skills
- Ability to manage multiple deadlines and priorities
- Education & background in Administration & event planning
- Strong knowledge and understanding of First Nations Jordan's Principle programming, including supports and services related to children, youth, health, wellness, and community-based initiatives
- Demonstrated awareness of First Nations community needs, culturally appropriate service delivery, and health and wellness programming
- Ability to support program coordination in alignment with Jordan's Principle funding requirements, service standards, and community priorities
WORKING CONDITIONS / TRAVEL REQUIREMENTS
- Regular travel is required for this position
- Must be available to travel to Thunder Bay and Winnipeg
- Must be able to travel by air to six remote KO First Nations communities
- Occasional overnight and multi-day travel may be required
- Flexibility to attend events outside regular office hours when necessary
WORKING RELATIONSHIPS
This position works under the direct supervision of the CFS Program Coordinator and collaborates closely with the JP Program Team Lead to ensure all program events are effectively planned and delivered.
This is a non existing position.
Salary: $60,000.00
We encourage applicants to self identify if they are Indigenous. More specifically, if they are a member of one of the six First Nation communities Keewaytinook Okimakanak serves.
