Administrative Assistant / Events & Content Coordinator (Immediate Opening)
Pigeon Lake Music Festival & Pigeon Lake Concert Series
Hybrid | Edmonton & Mulhurst Bay, Alberta
Compensation: $25–$30/hour, depending on experience and qualifications
We're looking for an exceptional person to join our team immediately as we head into our busiest time of year.
While this position is being created to support urgent event season needs, there is a very real opportunity for it to evolve into a permanent, full-time role for the right candidate. We're not simply looking for someone to fill a temporary gap—we're looking for someone who can grow alongside our organization and become an integral part of our team for years to come.
If you're highly organized, tech-savvy, creative, and eager to make an impact, we'd love to hear from you.
About Us
The Pigeon Lake Music Festival and Pigeon Lake Concert Series bring thousands of guests together each year for unforgettable weekends of live entertainment, camping, recreation, and community. Hosted at our venue in Mulhurst Bay, Alberta, our events are known for creating exceptional experiences for guests, artists, volunteers, sponsors, and staff alike.
Behind the scenes, we're a passionate, collaborative team that wears many hats and genuinely enjoys what we do.
About the Role
At its core, this role will begin with administration and helping ensure we're fully prepared for event season. You'll work closely with our Associate Producer and leadership team to keep projects organized, communications flowing, and countless moving pieces on track.
As you settle into the position, there will be opportunities to expand into areas such as content creation, artist relations, social media strategy, media appearances, event operations, and brand representation based on your interests and strengths. As our organization continues to grow, there may also be opportunities to support future initiatives beyond our festivals and concert series, including private events, weddings, retreats, and other experiential offerings at our venue.
No two days are exactly the same.
One day, you may be updating spreadsheets, coordinating volunteers, building site maps, and organizing artist information. The next, you could be interviewing artists backstage, capturing content at our events, assisting with radio promotions, appearing in social media content, or helping leadership ensure everything is running smoothly.
What You'll Be DoingAdministrative & Operational Support
- Assist with volunteer coordination and administration.
- Populate, maintain, and organize spreadsheets and databases.
- Perform data entry with accuracy and attention to detail.
- Track projects, deadlines, and follow-up items.
- Prepare reports, correspondence, meeting notes, and reference documents.
- Build diagrams, site maps, layouts, and operational guides.
- Assist with artist advancing and administrative communications.
- Support leadership with various projects and initiatives.
- Help ensure all areas of the events are prepared and operating effectively.
Marketing, Content & Communications
- Assist with social media planning, scheduling, and execution.
- Create graphics and promotional materials using platforms such as Canva and Adobe Creative Suite.
- Coordinate mass communications through platforms such as Mailchimp and SimpleTexting.
- Stay informed on changing social media trends, algorithms, and engagement strategies.
- Monitor opportunities to improve audience growth, engagement, and ticket sales.
- Utilize AI tools such as ChatGPT and Claude to improve efficiency and streamline workflows where appropriate.
Event Experience & Growth Opportunities
- Capture photo and video content at events.
- Conduct artist interviews and behind-the-scenes features.
- Assist with on-camera content creation and storytelling.
- Be comfortable both behind and in front of the camera.
- Serve as a brand ambassador for our events.
- Support media initiatives, including potential television, radio, podcast, and promotional interviews.
- Help transform our events into content machines by identifying compelling stories and moments worth sharing.
What We're Looking For
The ideal candidate is:
- Exceptionally organized and detail-oriented.
- Punctual, dependable, and professional.
- Self-motivated and proactive.
- Comfortable working independently.
- An excellent communicator who isn't afraid to ask questions or provide updates.
- Highly task-oriented with strong follow-through.
- Resourceful, adaptable, and calm under pressure.
- Tech-savvy and eager to learn.
- Creative and willing to think outside the box.
- Someone who genuinely enjoys helping others and seeing projects through to completion.
In short, we're looking for administrative wizardry paired with creativity, initiative, and a team-first attitude.
Qualifications & AssetsRequired
- Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Familiarity with Microsoft Teams.
- Excellent organizational and communication skills.
- Strong data entry abilities and attention to detail.
- Comfort learning and utilizing technology to improve efficiency.
- Valid driver's licence and reliable transportation.
Assets
- Experience with Mailchimp, SimpleTexting, or similar mass communication platforms.
- Familiarity with Canva, Adobe Creative Suite, or similar design tools.
- Social media management and content creation experience.
- A strong understanding of social media algorithms and audience engagement strategies.
- Confidence both behind and in front of the camera.
- Experience conducting interviews, public speaking, or media appearances.
- Familiarity with ChatGPT, Claude, and other AI tools.
- Volunteer coordination experience.
- Event planning, hospitality, tourism, entertainment, or administrative experience.
- Basic bookkeeping or financial administration experience.
Employment Details
- Immediate start date.
- Full-time hours available.
- Hybrid work environment, offering a combination of remote work and in-person responsibilities.
- Administrative work is primarily based out of our Edmonton office, while event-related responsibilities take place at our venue in Mulhurst Bay, Alberta.
- Increased involvement leading up to and during major event weekends.
- Significant opportunity for this position to transition into a long-term, permanent role for the right candidate.
Why This Opportunity Is Different
This isn't just an administrative job.
It's an opportunity to build a career within a growing organization and gain exposure to the exciting world of live events, marketing, artist relations, content creation, and community engagement.
You'll start by helping us get organized and event-ready, but the possibilities extend well beyond traditional office work. For the right person, this role offers flexibility, creativity, meaningful responsibility, and room to grow.
If you're equal parts organizer, problem solver, content creator, and team player, we'd love to hear from you.
Application Process
To apply, please submit your resume, cover letter, and any relevant portfolio or examples of your work. Tell us why you'd be a great fit and what excites you most about this opportunity.
Due to the anticipated volume of applications, only candidates selected for interviews will be contacted. Applicants who complete the screening questions and assessments in full will be given preference.
We appreciate the interest of all applicants and thank everyone for considering the opportunity to join our team.
Pay: $52,000.00-$62,400.00 per year
Work Location: Hybrid remote in Edmonton, AB T6E 0E4
