edmonton, ab administrative assistant shipping department Jobs – 6 Openings This Week

Purchasing Assistant
DIX PERFORMANCE NORTH LTD —Edmonton, AB
- $20–$23 an hour
- Full-time
- Microsoft Excel
- ERP systems
- English
- Disability insurance
- Dental care
Quick apply
4d
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Air Liquide —Fort Saskatchewan, AB
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- Google Suite
- Customer service
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BEUMER Group —Edmonton, AB
- Full-time
- Microsoft Word
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- Microsoft Outlook
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- Paid time off
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GCM Canada —Nisku, AB
- ERP systems
- Microsoft Office
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Purchasing Assistant

DIX PERFORMANCE NORTH LTD
Edmonton, AB

Quick apply

Job details

Permanent | Full-time
4 days ago

Benefits

Disability insurance
Dental care
Vision care
Life insurance

Skills

Microsoft Excel
Secondary Education
ERP systems
Post-secondary education
Filing
English
Administrative experience
High school diploma or GED
Data entry
Purchasing
Business
Communication skills

Full job description

Purchasing Assistant - Aftermarket Automotive Parts — Wholesale Distribution

Position Overview

The Purchasing Assistant provides essential operational and administrative support to the purchasing department, ensuring accurate data management, timely purchase order processing, supplier documentation, and seamless coordination between purchasing, accounts payable, and warehouse operations.

Reports to: Purchasing Manager
Location: Edmonton
Employment Type: Full-Time

Core Responsibilities

Purchase Order Administration

Maintain accurate PO logs and ensure all orders are acknowledged by suppliers within defined timelines
Track open purchase orders and follow up on outstanding confirmations, ETAs, and shipment status
Identify and escalate aged or unconfirmed POs to the purchasing manager

Invoice & Payment Processing Support

Match supplier invoices against purchase orders and receiving documents (3-way match)
Identify and document pricing, quantity, or terms discrepancies and route to the appropriate buyer for resolution
Prepare invoices for AP sign-off once discrepancies are cleared
Track outstanding supplier credits, return-to-vendor (RTV) authorizations, and credit memo applications

Data Entry & Item Master Maintenance

Enter and update product costs, lead times, and supplier codes in the ERP system
Process supplier price sheet updates accurately and within defined turnaround times
Maintain supplier contact records, terms, and program documentation
Support product and line card updates as new products are introduced or discontinued

Supplier Communication & Coordination

Serve as first point of contact for routine supplier inquiries including order status, shipping confirmations, and proof of delivery requests
Assist with supplier onboarding documentation including business registration, banking information, and EDI setup
Coordinate supplier return authorizations and track RTV shipments through to credit receipt

Reporting & Filing

Maintain organized digital filing of all purchase orders, invoices, supplier agreements, and credit documentation

Qualifications

Required

1–2 years of experience in an administrative or purchasing support role
Proficiency in Microsoft Excel and general comfort with ERP or inventory management systems
Strong attention to detail with a high degree of accuracy in data entry
Organized and able to manage multiple open tasks simultaneously
Clear written and verbal communication skills for supplier and internal correspondence

Preferred

Experience in automotive aftermarket, wholesale distribution, or a product-based business
Familiarity with ERP platforms commonly used in distribution (e.g., Activant/Epicor, Ignition, MAM, Nexpart)
Post-secondary education in business, administration, or a related field

Job Types: Full-time, Permanent

Pay: $20.00-$23.00 per hour

Benefits:

Dental care
Disability insurance
Life insurance
Vision care

Application question(s):

Are you proficient in Microsoft Excel?

Education:

Secondary School (preferred)

Experience:

Purchasing Assistant: 1 year (required)
Automotive Aftermarket: 1 year (preferred)

Language:

English (required)

Work Location: In person

Quick apply

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