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Administrative Assistant to the Associate Vice-President

MacEwan University
Edmonton, AB

Apply Now

Job details

Full-time
8 days ago

Skills

Microsoft Powerpoint
Microsoft Word
Record keeping
Microsoft Outlook
Document preparation
Writing skills
Administrative support experience
Administrative and business operations experience
Administrative experience
Copy editing
Schedule management
PeopleSoft
Written report writing
Customer service orientation
Recruiting
Business
Communication skills
Time management

Full job description

Administrative Assistant to the Associate Vice-President

Indigenous Initiatives and Engagement, kihêw waciston Indigenous Centre

Competition No. 26.08.186

Category

Salary

Closing Date

Full-Time Continuing (35 hours per week).

MSU Band D (Steps 1-8): $28.501 - $41.449 per hour. $51,872 - $75,438 per annum (Based on 35 hours per week).

September 2, 2026.

Category

Full-Time Continuing (35 hours per week).

Salary

MSU Band D (Steps 1-8): $28.501 - $41.449 per hour. $51,872 - $75,438 per annum (Based on 35 hours per week).

Closing Date

September 2, 2026.

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking an Administrative Assistant to the Associate Vice President, Indigenous Initiatives & Engagement (AVP) for a full-time continuing opportunity with the kihêw waciston Indigenous Centre.

Reporting to the AVP, the Administrative Assistant is responsible for providing high-level, comprehensive administrative support to the AVP, as well as other areas of kihêw waciston. You will ensure that communications, interactions, and administrative support are delivered with the highest standard of excellence, confidentiality, and professionalism.

Key responsibilities include:

Managing the AVP’s schedule and providing scheduling assistance to the out-of-scope manager;
Acting as a first point of contact for the Office of AVP, Indigenous Initiatives & Engagement and providing first-level responses to queries, issues, and concerns;
Triaging issues as appropriate to ensure timely responses, and proactively informing the AVP, Manager, or other colleagues of potential actions, issues, and problems, providing suggested responses when appropriate;
Ensuring critical and sensitive matters are prioritized and handled expeditiously based on in-depth knowledge of the Indigenous Initiatives & Engagement portfolio and priorities of the Office of AVP, Indigenous Initiatives & Engagement;
Planning and coordinating meetings, drafting meeting agendas, attending and participating in Office of AVP, Indigenous Initiatives & Engagement leadership meetings, recording and distributing meeting minutes;
Establishing and maintaining effective organizational practices and procedures for the Office of AVP, Indigenous Initiatives & Engagement, including the development of guides and business workflow documents;
Coordinating special events, activities, and guests on campus on behalf of the AVP and Manager, including room bookings, setup and equipment, catering, etc., working with Conference and Event Services as appropriate;
Organizing and coordinating accommodations and travel;
Preparing and distributing relevant materials in support of the events including invitations, notices, agendas, meeting materials, etc. and supporting the AVP/Manager to promote events to relevant audiences;
Coordinating the submission of information and documentation required to initiate, facilitate, and conclude various processes such as recruitment;
Maintaining, deploying, and coordinating departmental assets (computers, phones, other office equipment) including arranging maintenance and/or repairs, arranging keys, office/workstation and computer set up, telephones and office equipment for staff;
Tracking, preparing and/or coordinating the reporting requirements pertaining to Indigenous Initiatives & Engagement and reporting for the Government of Alberta, grants, internal annual report summaries, etc. while ensuring they are completed/submitted within the required timelines;
Ordering office supplies and maintaining the supply inventory; and
Coordinating and distributing incoming and outgoing mail, faxes, and courier shipments.

Skills

You will have:

Excellent time management, organizational and prioritization skills;
The ability to work with confidential information and to exercise judgement and discretion;
The ability to take initiative, work independently, and manage multiple projects and/or priorities with minimal supervision;
Effective problem-solving skills with keen attention to detail;
A service-oriented mindset with excellent interpersonal skills to effectively work with, and build, collaborative relationships with a diverse group of people, both internal and external to the University;
Strong verbal and written communication skills with a professional and friendly approach;
Demonstrated flexibility and the ability to adapt to changing priorities;
Strong proofreading and editing skills;
The ability to create professional reports and correspondence;
Resourcefulness, with the ability to use networks to gather information/data to prepare briefs and summaries as required;
Knowledge of POPA, ATIA, and records management policies, practices, and legislation;
Knowledge and understanding of Indigenous culture; and
A demonstrated commitment to fostering a collaborative working and learning environment.

Qualifications

A minimum of a diploma in Office or Business Administration or related field of study.
A minimum of three years of progressively responsible and diversified administrative experience.
Indigenous lived experience and an understanding of Indigenous knowledge systems.
Direct experience in a post-secondary or related public sector environment would be considered an asset.
Experience and proficiency using Microsoft Suite Office (Outlook, Excel, Word, PowerPoint), Google applications, and Enterprise Resource Planning (ERP) systems such as PeopleSoft.
An equivalent combination of education and experience may be considered.

Position Requirements

This position is on campus only

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

Competitive base pay
Generous vacation time
Secure pension plan
Flexible benefits package
Continuous learning culture
Opportunities for career growth

How to Apply

To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at [email protected].

If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to [email protected] so we can assist and ensure your application is received.

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Apply Now

Refine Your Search

assistant vice president jobs in edmonton, ab

Administrative Assistant to the Associate Vice-President

Office Supervisor

Administrative Assistant to the Associate Vice-President, Indigenous Initiatives & Engagement — KW

VP Student Experience

Plant Manager, ETO Factory Management - Edmonton

VPIIE Partnerships Administrator

Project Manager - Contracts (CB)

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I want to receive the latest job alerts for assistant vice president in edmonton, ab

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