This position has a term length of 1 year plus 1 day, with the possibility of extension.
Location - This role is in-person at North Campus Edmonton.
The Production Assistant plays a dual administrative and technical role focused on the coordination of arts-based exhibitions, public events, and participatory research projects. The core mission of this role is to support artists, researchers, and participants while assisting in overseeing health, safety, and accessibility requirements across both in-person and virtual spaces for the Art & Design Working Group(ADWG)—one of three interdisciplinary teams within iSMART’s Smartwear Revolution project, a groundbreaking, transdisciplinary research initiative. Smartwear Revolution aims to co-create innovative, fabric-based “smartwear” technologies that enhance strength and reduce injuries for older adults, healthcare providers and individuals with disabilities, enabling them to stay active and engaged in their homes and communities. As part of the Smartwear Revolution project there will be two Art & Technology festivals that will include exhibitions, fashion shows, live performance, symposiums and open lab events. The artists, designers and performers in the festivals will be selected through open calls and supported as artists in residence in the project. Festival participants will be selected in order to represent a diverse range of experiences of people with lived experience of musculoskeletal weakness. This role will work closely with the administrative team led by Senior Research Administrator, and follow the direction of the Art and Design Working Group leads.
The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.
Event & Exhibition Production
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Coordination & Logistics: Schedule, facilitate, and set up in-person, online, and hybrid events, meetings, workshops, and virtual festivals.
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Artist Support: Provide technical and administrative support to artists, choreographers, performers, and designers (e.g., managing venue access, sourcing materials/supplies, gathering CVs).
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Health & Accessibility: Assist in overseeing safety, health, and accessibility standards for all public art events, artist residencies, team interactions, and audiences.
Administration & Research Support
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Contracting & Finance: Assist Senior Research Administrator, and Financial Specialist, in drafting artist contracts, processing reimbursements, managing consent agreements, and handling credit card reconciliations.
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Institutional Liaison: Act as a bridge between various working groups, project coordinators, and team members; assist in gathering information for research assistantships (GRAFs).
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Research Ethics: Assist with writing and amending research ethics applications and maintaining participant communications.
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Data Management: Maintain a multimedia database and organize submissions for open festival calls. Follow procedures for data management regarding team meetings, videos and data.
Communications & Media
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Content Creation: Assist with video/image editing for research and promotional materials, as well as the production of catalogues and publications.
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Digital Upkeep: Assist with website and app design, development, and maintenance.
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Publicity & Print: Communicate with iSMART Communications, University Marketing Specialists and other arts promotional channels to publicize events and prepare accessible print materials for workshops and symposia.
Education & Experience
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Degree: Minimum of a Bachelor of Fine Arts (BFA) or Bachelor of Arts (BA).
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Industry Experience: Proven experience mounting large exhibitions/performances, working in art studio environments, and a strong familiarity with diverse artistic techniques.
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Research Familiarity: Knowledge of arts-based and/or participatory research methods.
Technical & Soft Skills
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Digital Proficiency: Digital skills including Microsoft Office, Google Suite, and Adobe Suite (specifically for graphic design, web design, and image/video editing).
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Hybrid Events: Knowledge of virtual festival setup, mirroring live performances online, and creating virtual artworks.
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Communication: Academic and plain-language editing skills (bilingual English/French is ideal).
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Safety: First Aid/CPR certification is considered a strong asset.
Application Instructions
Click "Apply Now" to submit the following:
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Resume
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Cover letter
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List of publications
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
