Administrative Assistant
Full Time Term Position
Northwest 21 LTD is a family owned farm located near Enchant, Alberta.
We are looking for an organized, dependable Administrative Assistant to join our office team. This is a full time term position beginning in mid August 2026 and ending in mid November 2026.
The expected schedule is full time, although some flexibility in work hours may be available. There may also be an opportunity for the position to transition into a permanent full time role.
Working closely with our management team, you will help keep our office organized, our records accurate and our administrative work on track during one of the busiest times of the year.
In This Role, You Will
- Enter accounts payable and accounts receivable into QuickBooks Online
- Match invoices with supporting documentation
- Communicate with suppliers to resolve invoice discrepancies and obtain missing information
- Complete bank and credit card reconciliations
- Prepare cheques, electronic funds transfers and wire payments for management approval
- Prepare invoices for management approval
- Scan, file and organize paper and electronic records
- Answer phones and greet visitors
- Manage incoming and outgoing mail and couriers
- Order office supplies
- Assist with onboarding paperwork and general office administration
- Pick up parts, supplies and mail as needed
- Perform light housekeeping to help maintain a clean and organized office
- Assist with other administrative duties as required
Qualifications
The ideal candidate will be:
- Highly organized with excellent attention to detail
- Professional, dependable and trustworthy
- Comfortable working independently and taking initiative
- Able to manage changing priorities in a busy office
- Confident using computers and willing to learn new software
- Friendly and professional when working with customers, suppliers and coworkers
Experience with QuickBooks Online, accounts payable, accounts receivable or bank reconciliations is an asset, but we are willing to train the right person.
Applicants must have:
- A valid Class 5 driver's licence
- Strong computer skills
- The ability to maintain confidentiality when handling sensitive information
Our office uses Apple computers, so applicants should be comfortable working in a Mac environment.
About Our Office
We are a small, family owned business where people work together, support one another and take pride in doing quality work.
Our office is home to three friendly cats, so applicants must be comfortable working around cats and should not have cat allergies.
If you enjoy staying organized, solving problems and supporting a busy office team, we would love to hear from you.
Please submit your résumé and a brief cover letter telling us about yourself and why you would be a good fit for Northwest 21 LTD
Pay: $21.50-$23.50 per hour
Experience:
- Administrative Assistant: 1 year (required)
Language:
Location:
Work Location: In person
