Receptionist / Administrative Assistant
Tl’azt’en Nation
Department: Administration
Location: Tache Administrative Office
Position Type: Full-Time / Permanent
Hours: 35 hours per week
Wage Range: $27.00 to $30.00 per hour, depending on experience and qualifications
Position Summary
Tl’azt’en Nation is seeking a friendly, organized, and reliable Receptionist / Administrative Assistant to support the day-to-day operations of the Administration Department.
This position is often the first point of contact for community members, visitors, staff, Chief and Council, and external partners. The successful candidate will provide front desk reception, general administrative support, document preparation, filing, scheduling assistance, and coordination support for the Administration Office.
This role is well suited for someone who is professional, approachable, organized, and comfortable working in a busy community-based office environment.
Key Responsibilities
The Receptionist / Administrative Assistant will be responsible for:
- Greeting community members, visitors, staff, and external partners in a welcoming and professional manner.
- Answering and directing incoming phone calls, emails, and general inquiries.
- Providing front desk reception coverage for the Administration Office.
- Scheduling appointments, meetings, and room bookings as required.
- Preparing, formatting, scanning, photocopying, filing, and organizing documents.
- Maintaining office supplies and supporting office inventory needs.
- Assisting with mail, courier, deliveries, and document distribution.
- Supporting meeting preparation, including agendas, sign-in sheets, materials, and meeting room setup.
- Providing administrative support to managers, departments, and leadership as directed.
- Maintaining confidentiality when handling employee, community, financial, or organizational information.
- Assisting with data entry, records management, and file organization.
- Helping coordinate internal communications, notices, and administrative updates.
- Supporting community events, office functions, and general administrative projects when required.
- Performing other related duties as assigned.
Qualifications and Experience
The preferred candidate will have:
- Previous reception, office administration, customer service, or administrative support experience.
- Strong communication and interpersonal skills.
- Ability to work respectfully with community members, Elders, staff, leadership, and external partners.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and respond to changing priorities.
- Basic computer skills, including Microsoft Word, Outlook, Excel, Teams, and general office equipment.
- Ability to maintain confidentiality and use good judgment.
- Reliable attendance and punctuality.
- A valid driver’s licence is considered an asset.
- Experience working with a First Nation, Indigenous organization, or community-based organization is considered an asset.
Skills and Attributes
The successful candidate will demonstrate:
- Professionalism and a welcoming attitude.
- Strong customer service skills.
- Patience, respect, and cultural awareness.
- Good written and verbal communication.
- Dependability and initiative.
- Ability to stay organized in a busy office.
- Willingness to learn and support multiple administrative functions.
- Respect for Tl’azt’en Nation values, culture, community, and governance.
Working Conditions
- Office-based position located at the Tache Administrative Office.
- Regular interaction with community members, staff, leadership, and visitors.
- May require occasional support for meetings, community events, or administrative activities.
- Work is performed in a busy office environment with frequent interruptions and changing priorities.
Preference
Preference may be given to qualified Tl’azt’en Nation members and Indigenous applicants. We thank all applicants for their interest; however, only those selected for an interview will be contacted
Job Type: Full-time
Pay: $20.00-$25.00 per hour
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
Ability to commute/relocate:
- Fort St James, BC: reliably commute or plan to relocate before starting work (preferred)
Location:
- Fort St James, BC (preferred)
Work Location: In person
