Job post summary
Position Title: Accounts Payable Clerk
Department: Finance
Reports To: Finance Manager
Job Type: Full time
Work Location: In person, Tl’azt’en Nation
Job Description
Tl’azt’en Nation is seeking a detail oriented and reliable Accounts Payable Clerk to join the Finance Department. This position is responsible for processing invoices, cheque requisitions, purchase orders, payments, reconciliations, and related accounts payable duties in accordance with Tl’azt’en Nation finance policies and procedures.
This role will also provide part time reception coverage as needed to support front office operations, including greeting visitors, answering phones, and directing inquiries appropriately.
The ideal candidate will be organized, accurate, confidential, and able to work well with deadlines, financial records, vendors, staff, visitors, and internal approval processes.
Duties and Responsibilities
Perform all accounts payable duties in accordance with the Finance Policy and Procedure Manual.
Receive, review, and process invoices for payment.
Ensure goods and services have been properly ordered and received by the appropriate person or department.
Confirm that required purchase orders are attached to payable invoices.
Ensure cheque requisitions are properly completed, signed, and approved by the appropriate authority.
Reconcile invoices to month end statements.
Input accounts payable data into the Adagio payables system or process through manual cheque runs as required.
Prepare cheques and ensure each cheque has the required two authorized signatures.
Support timely distribution of cheques and payments.
Maintain accurate and organized accounts payable files and supporting documentation.
Assist with vendor inquiries, invoice tracking, and payment status updates.
Support month end and year end accounts payable processes as required.
Maintain confidentiality of financial records and payment information.
Provide part time reception coverage as required, including greeting visitors, answering phones, taking messages, responding to general inquiries, and directing people to the appropriate department or staff member.
Assist with front office support during reception coverage, including mail, photocopying, scanning, filing, room bookings, and general office coordination.
Maintain a professional and welcoming reception area when providing coverage.
Perform other related finance and administrative duties as assigned by the Financial Controller.
Qualifications
Experience in accounts payable, finance, bookkeeping, or administrative finance support.
Knowledge of basic accounting and accounts payable processes.
Experience with Adagio or similar accounting software is considered an asset.
Strong attention to detail and accuracy.
Ability to review invoices, purchase orders, cheque requisitions, and supporting documents.
Strong organizational and time management skills.
Ability to meet deadlines and manage competing priorities.
Ability to maintain confidentiality and handle financial and organizational information appropriately.
Strong communication skills and ability to work professionally with staff, vendors, visitors, community members, and management.
Proficiency with Microsoft Office, email, and general computer systems.
High school diploma or equivalent required.
Post secondary education or training in accounting, bookkeeping, business administration, or finance is considered an asset.
Benefits
Extended health care
Dental care
Vision care
Disability insurance
Life insurance
Company pension
Employee assistance program
How to Apply
Please submit your resume and cover letter outlining how your experience and qualifications align with the knowledge, skills, and abilities required for this position.
Please note that only shortlisted applicants will be contacted.
Job Type: Full-time
Pay: $26.00-$32.00 per hour
Ability to commute/relocate:
- Fort St James, BC: reliably commute or plan to relocate before starting work (preferred)
Location:
- Fort St James, BC (required)
Work Location: In person
