Grande Prairie, Ab Executive administrative assistant Jobs – 3 Openings This Week

Executive Assistant to CEO
Tower Oilfield Services —Clairmont, AB
- $30–$45 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
12d
Executive Assistant
Orangetheory Fitness —Grande Prairie, AB
- $25–$30 an hour
- Part-time
- Hybrid work
- Google Suite
- Research
- Microsoft Office
- Flexible schedule
Quick apply
12d
Executive Assistant - Records and Privacy
Grande Prairie & District Catholic Schools —Grande Prairie, AB
- $60,000–$72,000 a year
- Full-time
- Administrative experience
- Continuous improvement
- Contracts

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Executive Assistant to CEO
Tower Oilfield Services —Clairmont, AB
Take calls and screen text messages. Conduct research where required and assist in the preparation of business correspondence, presentations, meeting materials,…
$30–$45 an hour
Quick apply
12d
Executive Assistant
Orangetheory Fitness —Grande Prairie, AB
Completing forms, basic research, data entry, and administrative projects. Making phone calls, booking appointments, gathering information, and coordinating…
$25–$30 an hour
Quick apply
12d

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Executive Assistant to CEO

Tower Oilfield Services
Clairmont, AB

Quick apply

Job details

Permanent | Full-time
12 days ago

Benefits

Extended health care
Disability insurance
Dental care
Vision care
Flexible schedule
Life insurance
On-site parking

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Outlook
Document preparation
Event coordination
Zoom
Administrative support experience
Filing
Administrative and business operations experience
Research
Property leasing
Databases
Administrative experience
Report and presentation preparation
Accounting
Written report writing
Organizational skills
Contracts
Finance and accounting experience
Executive support experience
Appointment scheduling
Communication skills
Marketing
Property management
Payroll processing

Full job description

About the role:

We are currently looking for a proactive, organized, and enthusiastic Executive Assistant to join our team. This role will support (one individual) the CEO, the successful candidate will demonstrate excellent attention to detail, organizational, communication and computer skills, along with the ability to prioritize and manage a complex workload. Responsibilities are wide ranging and will include everything from running errands to handling sensitive legal projects.

Responsibilities:

Manage high volume of emails with accuracy and prioritize responses;

Organize all email addresses and folders

Take calls and screen text messages

Handle complex calendar management and proactively follow up with executive on upcoming meetings, projects and initiatives;

Organize events, lunches, and dinners paying meticulous attention to detail;

Make travel arrangements considering executive preferences;

Coordinate business meetings, including Board and committee meetings, write minutes as required;

Attend internal meetings with the executive for note taking;

Conduct research where required and assist in the preparation of business correspondence, presentations, meeting materials, and reports on a daily and timely basis;

Process expense reports and invoices in a timely and accurate manner;

Develop and maintain productive relationships with various levels of management and colleagues;

Coordinate and supervise subcontractors.

Property management including inspections, lease renewals, and marketing.

Be accessible and prompt via phone through the day;

Maintain databases, records and other documents;

Write and research grants opportunities

Perform general administrative duties;

Administrative support to other members of the management team as needed;

Assist with special projects as required.

Be a self-starter with the ability to ask questions and figure things out on their own.

Skills & Qualifications:

A minimum of 5 years of experience as an Executive Assistant, preferably supporting Senior Management / C-Suite Executives, including calendaring, travel coordination, and expense management;

Excellent verbal and written communication skills complemented by exceptional interpersonal skills;

Ability to demonstrate a high level of discretion and confidentiality;

Extremely detail oriented with strong organizational skills;

Excellent prioritization skills with the ability to remain calm under pressure;

Teamwork skills complemented by the ability to work well independently;

Demonstrated ownership and accountability;

Accounting experience and experience working with financials and payroll processing

Experience working with legal contracts and realestate transactions

Advanced proficiency in Zoom, Microsoft Word, Excel, Outlook and PowerPoint.

All applications will be held in strict confidence.

In order to be considered for employment, candidates selected for interviews will be required to show proof of citizenship, permanent residence or eligibility to work in Canada with no restrictions.

We wish to thank all candidates for their interest but only those applicants selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $30.00-$45.00 per hour

Benefits:

Dental care
Disability insurance
Extended health care
Flexible schedule
Life insurance
On-site parking
Vision care

Flexible language requirement:

French not required

Experience:

Accounting: 1 year (required)
Administrative experience: 2 years (required)
Organizational skills: 1 year (required)

Work Location: In person

Quick apply

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executive administrative assistant jobs in grande prairie, ab

Executive Assistant to CEO

Executive Assistant

Executive Assistant - Records and Privacy

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