FINANCIAL COORDINATOR
Permanent Full-Time | On-Site (Bracebridge/Huntsville)
Muskoka Women's Shelters and Services is a not-for-profit charitable organization which oversees two violence-against-women shelters and 10 transitional apartments in the District of Muskoka.
We are currently accepting applications for the position of Financial Coordinator. This is a fully on-site role based primarily at our Bracebridge location, with occasional travel to our Huntsville site. This position is 36 hours per week.
The ideal candidate will demonstrate the following:
Qualifications
- 2-Year diploma in Business/Business Accounting (or equivalent combination of education and experience)
- Minimum 3 years relevant experience
- Experience in financial and statistical reporting and annual audit process
- Experience with the Employment Standards Act, Occupational Health and Safety Act, and other employment-related legislation
- Demonstrated experience with accounting programs (QuickBooks, Sage Accounting, or similar)
- Experience working in a unionized environment
- Demonstrated advanced proficiency in Microsoft Office applications
- Ability to track, analyze data, and manage accounting information with accuracy and attention to detail
- Sound judgment, problem solving and organizational skills
- Strong interpersonal and communication skills (verbal and written)
- Understanding of violence against women work and trauma-informed practices
- Basic understanding of facility management and vendor coordination is an asset
Responsibilities:
Financial & Accounting
- Develop and maintain timely and accurate financial reports in accordance with generally accepted accounting principles (GAAP)
- Ensure compliance with internal financial and accounting policies and procedures
- Document and maintain complete and accurate supporting information for all financial transactions
- Ensure that accurate and timely financial/statistical reports are prepared in accordance with Ministry of Children, Community and Social Services, and other funders
- Maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
- Submit all financial information, reports, and records as requested or required by law to appropriate government officials and funders
- Develop, monitor and report monthly on the organization's annual budget
- Liaise with auditor on behalf of agency, and prepare documents for annual external audit
- Ensure compliance with CRA Guidelines
- Prepare budget sections and financial narratives for grant applications and funder reports
- Provide financial analysis and forecasting to support strategic decision-making
- Develop and maintain financial dashboards for Board and management reporting
Human Resources & Payroll
- Payroll preparation, administration and CRA reporting for 25+ employees
- Coordinate the administration of benefit plans
- Maintain employee files and ensure HR compliance with employment legislation
- Support recruitment processes including posting positions and coordinating interviews
- Assist with onboarding of new staff (processing paperwork, benefit enrollment)
- Participate in Collective bargaining, adhere to the CBA, participate in Labour Management Committee, and other committees as necessary
Administrative & Operational Support
- Provide general administrative support services to Executive Director and management team
- Review, development, and maintenance of finance-specific finance policies and procedures
- Coordinate with building management, contractors, and service providers for facility maintenance issues
- Assist with Health & Safety documentation, incident reports, and workplace safety initiatives
- Maintain asset inventory and coordinate equipment purchases/repairs
- Support fundraising initiatives with donor database management and receipting
- Cover reception duties and administrative overflow as needed
Other
- Attend staff meetings, board meetings (as required)
- Participate in professional development opportunities
- Other duties as assigned by the Executive Director to support organizational needs
The successful candidate will be required to provide:
- Current Vulnerable Sector Check
- Class G driver's license, access to a reliable vehicle, insurance and a clean driver's abstract
- Start date: mutually agreed upon date in June/July, 2026
Hours of Work - 36 hours per week: Options include a compressed 4-day workweek (9-hour weekday shifts) or a customized 5-weekday split tailored to school/family schedules
Note: Some flexibility may be required for month-end/year-end and audit periods.
Salary: $60,000 to $63,000 depending on qualifications and experience, plus a comprehensive benefits package, and Employer-matched RRSP (1.5%).
Pay: $60,000.00-$63,000.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Ability to commute/relocate:
- Bracebridge, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person
