greater napanee, on scheduler Jobs – 17 Openings This Week

Office Administration - Service Scheduler
Alex McCoy Plumbing & Heating Ltd. —Kingston, ON
- $920 a week
- Full-time
- Analysis skills
- Data entry
- Typing
Quick apply
3d
Administrative Assistant
Wilkinson & Company LLP —Belleville, ON
- $45,000–$60,000 a year
- Overtime
- Microsoft Office
- Administrative experience
- Accounting
- Disability insurance
- Dental care
Quick apply
Staff Scheduler
Lennox and Addington County General Hospital —Greater Napanee, ON
- $28.37–$32.23 an hour
- Part-time
- Customer service
- Typing
Permanent Full Time Administrative Assistant – MNU-26-06
Ongwanada Resource Centre —Kingston, ON
- $28.84–$32.14 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
4d
Temporary Full Time Administrative Assistant – MNU-26-07
Ongwanada Resource Centre —Kingston, ON
- $28.84–$32.14 an hour
- Temporary
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
4d
Staffing/Scheduling Clerk - SSC (103703)
Kingston Health Sciences Centre —Kingston, ON
- $26.62–$29.49 an hour
- Part-time
- Microsoft Excel
- Windows
- Organizational skills
11d
Scheduling Attendance Coordinator
Extendicare —Kingston, ON
- Part-time
Quick apply
Administrative Assistant – Corporate Services
Prince Edward Family Health Team —Picton, ON
- $26,700 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Maintenance Service Administrative Assistant
Kingston & Frontenac Housing Corporation —Kingston, ON
- From $27.27 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Purchasing Administrative Assistant
City of Belleville —Belleville, ON
- $30.22–$34.73 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Client Service Associate (CSA) - Planning & Scheduling - Part-time 0.6
VON Canada (Ontario) —Belleville, ON
- $19.04–$21.48 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Microsoft Office
- Designated paid holidays
- Dental care
10h
Proposal Coordinator / Administrative Assistant, Transportation – On Site (Kingston, Ontario)
Egis Group —Kingston, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply

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Dog Walker and Pet Sitter
Furball's Choice —Belleville, ON
Candidates for this job will need to have a valid G or G2 drivers license and their own vehicle that they can use to travel to each client throughout their…
From $17.75 an hour
Quick apply
Line Cook
Shoeless Joe's Sports Grill —Greater Napanee, ON
Prepare and cook meals according to established recipes and standards. Adhere to all health and safety regulations.
$18–$19 an hour
Quick apply
7d

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Scheduler
STRABAG Inc. —Mississauga, ON
Interface the schedule with the project budget and resources, load schedule with labor and material resources based on the project approved budget hours and…
$92,000–$98,000 a year
Quick apply
7d
Scheduling Coordinator
Acorn Stairlifts Canada Inc. —Burlington, ON
Caring:* about our customers, each other, and the wider community. Track the arrival of stock shipments to each installer ensuring it matches the installation…
$50,000–$54,000 a year
Quick apply
4d

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Office Administration - Service Scheduler

Alex McCoy Plumbing & Heating Ltd.
Kingston, ON

Quick apply

Job details

Full-time
3 days ago

Benefits

On-site parking

Skills

Analysis skills
Data entry
Typing
Phone etiquette

Full job description

Service Scheduler

Position Summary

The Service Scheduler is the primary point of contact for the Service Department. This role is responsible for answering phones, dispatching technicians, creating and scheduling new work orders, coordinating preventative maintenance and backflows, and ensuring completed work is properly prepared for billing. The Service Scheduler manages the daily flow of service operations, maintains the dispatch board, communicates with customers and technicians, and ensures all required documentation is complete and accurate before files move to billing.

Duties and Responsibilities

Customer Communication & Intake

1. Primary phone coverage — answers and directs incoming calls promptly and professionally.

2. Serves as the primary dispatcher for Plumbing and HVAC service calls.

3. Responds new scheduling request emails that have been flagged for scheduling.

4. Schedules incoming service calls and quote requests.

5. Assists walk-in customers (payments, booking service, general inquiries).

6. Confirms and updates customer contact information and billing details at time of booking.

Work Order Creation & Scheduling

1. Collects complete and accurate information and details and creates new work orders.

2. Adds appropriate service items to ensure technicians have required details.

3. Ensure Service Item integrity.

4. Schedules all backflow tests and Cross Connection Control Surveys that are incoming as well as in the TBS folder.

5. Coordinates all scheduled maintenance that are TBS (to be scheduled).

6. Creates backflow and scheduled maintenance visits for the following year.

7. Schedules Utilities Kingston Hot Water Tank program calls.

8. Works with Management to ensure proper service coverage.

Dispatch & Daily Flow Management

1. Maintains and monitors dispatch board throughout the day.

2. Follows up with technicians on job status and updates the dispatch board accordingly.

3. Communicates schedule changes and updates to customers as necessary.

4. Contacts customers when technician is dispatched.

Ensures no dropped calls or unscheduled work.

Utilities Kingston (UK) Hot Water Tank Program Administration

1. Schedules tank installations and service requests.

2. Ensures all paperwork, pictures and documentation is completed before sending to billing.

3. Monitors tank supply levels and orders tanks as required.

4. Adds packing slips to the tracking spreadsheet.

Completed Work & Billing Preparation

1. Reviews completed work orders against STB checklist.

2. Combines and organizes all supporting documentation.

3. Ensures completed files are accurate and fully packaged.

4. Updates work order status appropriately.

5. Prepares completed work orders for submission to Billing.

General Responsibilities

1. Maintains a professional and customer-focused approach at all times.

2. Assists other administrative staff as required.

Supports Billing by ensuring documentation completeness and accuracy.

4. Performs additional duties as assigned.

Pay: $920.00 per week

Benefits:

On-site parking

Ability to commute/relocate:

Kingston, ON: reliably commute or plan to relocate before starting work (required)

Location:

Kingston, ON (required)

Work Location: In person

Quick apply

Refine Your Search

scheduler jobs in greater napanee, on

Office Administration - Service Scheduler

Administrative Assistant

Staff Scheduler

Permanent Full Time Administrative Assistant – MNU-26-06

Temporary Full Time Administrative Assistant – MNU-26-07

Staffing/Scheduling Clerk - SSC (103703)

Scheduling Attendance Coordinator

Administrative Assistant – Corporate Services

Maintenance Service Administrative Assistant

Purchasing Administrative Assistant

Client Service Associate (CSA) - Planning & Scheduling - Part-time 0.6

Proposal Coordinator / Administrative Assistant, Transportation – On Site (Kingston, Ontario)

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