Human Resources, Health & Safety & Office Manager
Hamilton Smith Limited
Location: Belleville, ON
Job Type: Full-Time | Permanent
Salary: From $90,000.00 per year (based on experience)
Lead our people. Strengthen our culture. Make a lasting impact.
Hamilton Smith Limited is seeking an experienced and motivated Human Resources Health & Safety & Office Manager to join our leadership team.
Reporting directly to the Director of Operations and Ownership, this position is responsible for leading the company’s Human Resources, Health & Safety, and Office Administration functions. The successful candidate will play a key role in supporting our employees, strengthening workplace culture, ensuring legislative compliance, and leading our administrative team.
If you’re an organized, people-focused leader who enjoys creating efficient processes, supporting employee success, and promoting a safe and professional workplace, we’d love to hear from you.
Why Join Hamilton Smith?
For more than 50 years, Hamilton Smith Limited has been providing commercial and industrial HVAC, refrigeration, and mechanical services throughout Eastern Ontario.
We are proud of the reputation we’ve built through professionalism, quality workmanship, strong customer relationships, and a commitment to continuous improvement.
Joining Hamilton Smith means becoming part of a collaborative leadership team where your ideas are valued, your expertise is respected, and your contributions will make a meaningful impact on the future of our company.
We Offer
· Competitive salary from $90,000.00 per year - Compensation will be commensurate with qualifications, experience, and the overall value the successful candidate brings to the organization.
· Comprehensive group benefits program
· Company RRSP program
· Paid vacation
· A collaborative and supportive leadership team
· Long-term career growth within a well-established and growing company
Key ResponsibilitiesHuman Resources
· Coordinate recruitment, interviewing, onboarding, and employee orientation.
· Maintain employee files and HR documentation.
· Develop, implement, administer and evaluate company policies and procedures.
· Support employee relations and performance management processes.
· Coordinate employee training and development.
· Administer employee benefits programs.
· Coordinate payroll administration, including releasing time, maintaining employee payroll records, processing payroll changes, and ensuring accurate and timely payroll processing.
· Maintain employee records related to wages, compensation, vacation, leaves, and other payroll-related documentation.
· Ensure compliance with Ontario employment legislation.
· Promote a respectful, professional, and positive workplace culture.
Health & Safety
· Coordinate and maintain the company’s Health & Safety Program.
· Administer WSIB claims and return-to-work programs.
· Coordinate workplace inspections and safety meetings.
· Maintain employee training records and certifications.
· Support Joint Health & Safety Committee activities.
· Investigate workplace incidents and recommend corrective actions.
· Ensure compliance with the Occupational Health and Safety Act and related legislation.
Office Management
· Supervise and support office administrative staff.
· Foster a positive, collaborative, and accountable team environment.
· Establish and maintain office procedures and standards.
· Monitor administrative workload and priorities.
· Develop and maintain process documentation and training materials.
· Support the implementation of company policies and continuous improvement initiatives.
· Work collaboratively with the administrative team to support efficient office operations and maintain accurate financial and administrative processes.
QualificationsEducation
Preferred Qualifications
· Diploma or degree in Human Resources, Business Administration, Business Management, Occupational Health & Safety, or a related field.
· An equivalent combination of education and relevant experience will also be considered.
Experience & Skills
· Minimum five (5) years of progressive experience in Human Resources, Office Management, Health & Safety, or a related leadership role.
· Previous experience supervising or leading administrative staff.
· Strong working knowledge of the Ontario Employment Standards Act (ESA) & relevant employment labour and Occupational Health and Safety Legislation.
· Experience with WSIB claims administration and return-to-work programs.
· Previous experience or a strong working knowledge of office accounting processes, including Accounts Payable, Accounts Receivable, bookkeeping, payroll, and general financial administration, is considered a strong asset.
· Excellent communication, leadership, organizational, and problem-solving skills.
· Ability to handle confidential information with professionalism and discretion.
· Experience within the HVAC, construction, mechanical, industrial, or service industry is considered a strong asset.
The Ideal Candidate
The successful candidate will be:
· A confident and approachable leader.
· Highly organized with exceptional attention to detail.
· Professional, ethical, and trustworthy.
· Comfortable supporting managers and employees alike.
· Able to balance multiple priorities in a fast-paced environment.
· Passionate about developing people, improving processes, and maintaining a safe workplace.
· Comfortable working with financial and administrative processes while supporting the overall efficiency and success of the office.
Schedule
· Monday to Friday
· Full-time
· Occasional travel between branch locations may be required.
Work Location
Belleville, Ontario
Apply Today
If you are looking for an opportunity to make a meaningful impact within a growing and respected organization, we encourage you to apply.
Please submit your resume and a cover letter outlining your qualifications and experience.
We thank all applicants for their interest in Hamilton Smith Limited; however, only those selected for an interview will be contacted.
Pay: $90,000.00-$110,000.00 per year
Benefits:
- Company pension
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Work Location: In person
