Greater Sudbury, On Academic coordinator Jobs – 8 Openings This Week

Administrative Assistant, Graduate Studies Office
NOSM University —Greater Sudbury, ON
- Overtime
- Customer service
- Writing skills
- English
13d
Administrative Assistant, School of Education
Laurentian University —Greater Sudbury, ON
- $30.72–$35.22 an hour
- Full-time
- Bilingual
- English
- Microsoft Office
Senior Test Proctor (RPT) x 2
Cambrian College —Greater Sudbury, ON
- $25.27 an hour
- Part-time
- Customer service
- Microsoft Office
- Associate's degree
2d
Topic-Oriented Sessions (TOS) Facilitators
NOSM University —Greater Sudbury, ON
- Part-time
- English
- Education
- Bachelor's
Open Affiliation
Health Sciences North —Greater Sudbury, ON
- $38.82–$63.62 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Technologist, Machining Programs (Temporary Leave Replacement)
Cambrian College —Greater Sudbury, ON
- $31.60 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
8d
Paramedic Skills & Clinical Instructor
CTS Canadian Career College —Greater Sudbury, ON
- $30–$32 an hour
- Customer service
- Microsoft Office
- Patient care
- Flexible schedule
Quick apply
12d
Experienced Online Leak Repair Technician Lead Hand (Industrial Mechanic Supervisor NOC 72020)
INNOVATOR INDUSTRIAL SERVICES —Canada
- $45–$55 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply

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Administrative Assistant, Graduate Studies Office

NOSM University
Greater Sudbury, ON

Apply Now

Job details

13 days ago

Skills

French
Customer service
Writing skills
Post-secondary education
Filing
English
Microsoft Office
Databases
SharePoint
Communications
Proofreading
Business
Time management

Full job description

Reporting to the Manager, Research and Graduate Studies Administration, the Administrative Assistant’s primary role is to provide administrative support to the Graduate Studies Office. This includes responsibilities relating to the support to the graduate studies programs.

This position is covered by the Terms and Conditions of the OPSEU Unit 677 Collective Agreement (Unit 2). A copy is available on the NOSM University website.

Responsibilities

Tasks may include, but are not limited to the following:

Supports the Manager, Research and Graduate Studies Administration including managing calendars, scheduling meetings, and coordinating travel arrangements.
Monitors and provides standard responses to emails received in the central email accounts for the Graduate Studies Office, liaising with team members per internal office procedures; directs emails to the Graduate Studies Coordinator, Manager, Research and Graduate Studies Administration, and Assistant Dean, Graduate Studies as appropriate.
Supports the review and approval processes for Graduate Studies policies, procedures, handbooks, and forms.
Prepares, edits and proofreads correspondence, reports, presentations, promotional materials, and other required material/documentation. Prepares graphs, charts, spreadsheets, and schedules.
Schedules meetings, books rooms, and organizes video/teleconferences for office or committee members ensuring that all necessary arrangements are made. Committee support includes creation and distribution of agendas, recording and preparation of meeting minutes, coordination of follow-up required, dissemination of documents, etc.
Undertakes routine administrative tasks including arrangements for printing, photocopying, collation of documents, ensuring adequate inventory of supplies for office and general clerical duties.
Using approved NOSM University standard procedures, develops, updates and maintains electronic files, which are often highly confidential, in order to retrieve information using knowledge of filing systems.

Unit Specific Responsibilities

Supports the office members by making travel arrangements, preparing reimbursements, and maintaining calendar logistics.
Reconciles expenses, advising on policies and procedures, and obtains approval signatures per internal office procedures.
Assists with procurement by sourcing information for purchase, completing forms, obtaining approvals, ordering and reconciling expenses.
Assists with maintenance of the Graduate Studies website and intranet, and oversees access to internal GSO intranet and documentation.
Provides administrative support for events and workshops (i.e. Graduate Studies’ Workshop).
Maintains related graduate studies databases, and generates reports as requested, including for accreditation purposes.
Assists with graduate student award applications, adjudication processes and notice of decision letters.
Assists with the updating of related operational activity tracking tools for the Graduate Studies Office.
Prepares formal communications with Graduate Studies faculty and graduate students.
Distributes course delivery and development contracts to stipendiary faculty.
Review graduate student theses for compliance with thesis formatting requirements.
Performs other duties as required.

Qualifications

Education

A post-secondary diploma in Office Administration, Business Administration or other administrative-related discipline from a recognized Canadian institution with accreditation or an equivalent combination of education and experience is required.

Knowledge, Skills and Abilities

Minimum of one (1) year of related experience is required
Experience in the post-secondary education environment
Understanding of policies related to graduate studies
Ability to adapt to new technology
Proficient in Microsoft Office programs
Knowledge of Sharepoint
Experience with database entry and spreadsheet management
Use discretion and maintain confidentiality
Strong writing, editing, and proofreading skills
Demonstrated experience recording and transcribing formal and/or informal minutes
Demonstrated time management skills
Ability to respond quickly in a dynamic and changing environment
Ability to work individually as well as part of a team
Superior customer service and strong interpersonal skills
Knowledge of the Occupational Health & Safety Act and Regulations

Language

Must be able to communicate effectively in English (verbally, written and comprehension)
French/Indigenous language skills would be considered asset

Working Conditions

Extended periods of sitting
Interaction with employees, management, and the public at large
Working in a busy office environment with frequent interruptions
Occasional overtime and travel

Interested candidates are submit a resume along with verification of academic accomplishments quoting the competition number # 2026-2141-MV no later than July 24, 2026 at 4:00 PM to:

NOSM University
Attention: Human Resources
935 Ramsey Lake Road, Sudbury, Ontario P3E 2C6
Email: [email protected]
Fax: (705) 671-3880

NOSM University offers accommodation for applicants with disabilities throughout its recruitment processes. If you require accommodation during the recruitment process, or require an accessible version this posting, please contact Human Resources via email at [email protected].

NOSM University invites applications from all qualified individuals. NOSM University is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

NOSM University does not use AI in our hiring process.

NOSM University needs to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens. Applications need not identify their country of origin or current citizenship; however, all applications must include one of the following statements:

“I am a Canadian citizen or permanent resident of Canada.”

“I am not a Canadian citizen or permanent resident of Canada but I am legally eligible to work in Canada.”

“I am not a Canadian citizen or permanent resident of Canada or otherwise legally eligible to work in Canada.”

While all responses are appreciated and will be handled with the strictest confidence, only those being considered for interviews will be acknowledged.

Apply Now

Refine Your Search

academic coordinator jobs in greater sudbury, on

Administrative Assistant, Graduate Studies Office

Administrative Assistant, School of Education

Senior Test Proctor (RPT) x 2

Topic-Oriented Sessions (TOS) Facilitators

Open Affiliation

Technologist, Machining Programs (Temporary Leave Replacement)

Paramedic Skills & Clinical Instructor

Experienced Online Leak Repair Technician Lead Hand (Industrial Mechanic Supervisor NOC 72020)

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I want to receive the latest job alerts for academic coordinator in greater sudbury, on

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