greater sudbury, on executive & personal assistants Jobs – 8 Openings This Week

Executive and Events Coordinator
MacLean Engineering & Marketing Co. Limited —Greater Sudbury, ON
- $65,000–$80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Dental care
Quick apply
Executive Assistant
Dr Clean —Greater Sudbury, ON
- $50,000–$55,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Paid time off
Quick apply
10d
Executive Assistant
Billyard Insurance Group Sudbury —Greater Sudbury, ON
- $45,000–$70,000 a year
- Full-time
- Remote
- Microsoft Office
- Communication skills
- Time management
- Flexible schedule
Quick apply
Executive Assistant
MACLEAN ENGINEERING & MARKETING CO. LIMITED —Greater Sudbury, ON
- $68,000–$78,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Assistante de direction
Stellantis —Sale, ON
- Master's degree

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Executive and Events Coordinator
MacLean Engineering & Marketing Co. Limited —Greater Sudbury, ON
Bachelor’s degree in business, engineering, or a related field preferred. This position requires a highly organized, proactive individual who can manage…
$65,000–$80,000 a year
Quick apply
Executive Assistant
Dr Clean —Greater Sudbury, ON
Valid Driver’s licence and clean driver’s abstract. Organize and maintain electronic and physical filing systems. Schedule: Monday to Friday: 8:00am to 5:00pm.
$50,000–$55,000 a year
Quick apply
10d

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Personal Executive Assistant
Confidential —Mississauga, ON
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$60,000–$80,000 a year
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Personal Assistant (Family Chief of Staff)
RFL Wealth Management —Milton, ON
Coordinate children's activities, school events, camps, tutoring, and extracurricular programs. Lead personal and family projects from planning through…
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Executive and Events Coordinator

MacLean Engineering & Marketing Co. Limited
Greater Sudbury, ON

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Job details

Permanent | Full-time

Benefits

Profit sharing
Extended health care
RRSP match
Dental care
Paid time off
Company events
Employee assistance program
Vision care
Life insurance
On-site parking

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Engineering
Microsoft Office
Administrative experience
Presentation skills
Bachelor's
SharePoint
Manufacturing
Business
Communication skills
Information management
Time management

Full job description

Position: Executive and Events Coordinator
Location: Sudbury, Ontario
Reports to: President
Direct Reports: none

Job Overview:
The Executive & Events Coordinator plays a dual role supporting the President while also leading the planning and execution of customer-facing engagements and company events. This position requires a highly organized, proactive individual who can manage executive priorities with discretion while delivering polished, impactful experiences for customers and stakeholders.

Essential Duties & Responsibilities:

Executive Support

Provide high-level administrative support to the President (calendar management, meeting coordination, travel arrangements, expense reporting).
Act as a gatekeeper and liaison, managing communications with internal and external stakeholders.
Prepare briefing materials, presentations, and reports in advance of meetings.
Track action items and ensure follow-through on key initiatives and priorities.
Maintain strict confidentiality and professionalism in all interactions.

Events & Customer Engagement

Plan, coordinate, and execute customer-facing events, including site visits, executive meetings, trade shows, and special company events.
Manage event logistics end-to-end (venue, travel, accommodations, catering, agendas, materials).
Collaborate with internal teams (sales, marketing, operations) to ensure alignment on messaging and objectives.
Create a seamless and professional experience for customers and partners during engagements.
Support on-site execution, acting as the primary point of contact for event coordination.

Operations & Coordination

Develop and maintain standardized processes for executive support and event planning.
Manage budgets related to events and executive activities.
Coordinate internal meetings, leadership offsites, and strategic planning sessions.
Identify opportunities to improve efficiency and elevate the quality of engagements.

Core Skills:

Administrative & Organizational

· Strong prioritization, time management, and multitasking

· High attention to detail and ability to maintain structured systems

· Proficient in preparing and formatting documents, reports, and presentations

Technical

· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)

· Familiarity with information management systems

· Ability to manage and track project or structured data

· Experience with reporting or dashboards is an asset

Communication & Collaboration

· Clear, professional written and verbal communication

· Ability to work cross-functionally with technical and non-technical teams

· Strong customer service mindset with stakeholder coordination and follow-through

Project Coordination

· Highly self-directed; able to operate effectively with limited guidance or loosely defined processes

· Works in close alignment with the Product Management team to support timelines, deliverables, and tracking structures, including gathering inputs and maintaining visibility on progress

· Proactively identifies gaps, risks, and missing information, ensuring follow-ups are completed and escalating where needed

Qualifications & Experience

· 3-7 years in an administrative, coordinator, or similar role

· Experience supporting senior leadership, or executives preferred

· Demonstrated ability to manage multiple priorities in a fast-paced environment

· High level of discretion and professionalism

· Experience in engineering, manufacturing, or technical environments is an asset

Education

· Bachelor’s degree in business, engineering, or a related field preferred

“This job description is not limited to those duties specifically listed and can be changed at any time in order to adapt to business demands or organizational changes.”

Pay: $65,000.00-$80,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Profit sharing
RRSP match
Vision care

Work Location: In person

Quick apply

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executive & personal assistants jobs in greater sudbury, on

Executive and Events Coordinator

Executive Assistant

Executive Assistant

Executive Assistant

Assistante de direction

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