Required Position
The Department of Human Resources & Organizational Development is seeking to fill a Full-Time Temporary Human Resources Assistant position for a period of six (6) months.
Responsibilities
Vacancy Status: Existing position
Reporting to the Director of Service Excellence the Human Resources Assistant ensures efficient and effective delivery of Human Resources Services, by providing key support to the Human Resources Advisors in recruitment and selection processes while ensuring compliance with other human resources processes, policies, procedures and collective agreements.
Recruitment and Selection:
Assists with the preparation and coordination of recruitment documents including offers of employment, the new employee onboarding process and follow-up communications.
Oversees and maintain incoming job applications and processing within the relevant recruitment file;
Creates job postings on the University’s intranet as well as collaborating with external job posting platforms.
Record and Data Management
Maintains and tracks various HR processes, including but not limited to, employee transactions and recruitment; /selection
Collaborates with the Human Resources Advisors, budget/payroll/finance regarding employee records, onboarding;
Process personnel forms and maintain personnel records to ensure timely and appropriate actions related to the onboarding and off-boarding processes;
Maintains electronic records, filing systems, and personnel files, for unionized and non-unionized processes and employees.
Prepares and analyzes Human Resources related reports.
Administration
Prepare a variety of letters and other human resources correspondence and documentation;.
Updates and maintains Human Resources related information on the University’s intranet;
Provides support to Human Resources Advisors and other Human Resources team members as directed.
Performs a wide variety of clerical, technical, administrative, and office support, including but not limited to, employment documentation, and client support;
Perform other duties as assigned.
Qualifications
Post-secondary certificate or diploma in Human Resources, Business or a related field;
One (1) to three (3) years related experience preferably in a Human Resources;
Interest in successfully completing the academic requirement for the Certified Human Resources Professional (CHRP) designation;
Experience working in a post-secondary institution and or in a unionized environment will be considered an asset;
Knowledge of provincial legislation, best practices and employment standards in Ontario;
Ability to handle sensitive matters with integrity and confidentiality.
Excellent organizational skills to prioritize workload in a fast-paced environment with changing deadlines and the need to respond quickly to meet departmental/employee needs.
Strong computer skills, with experience with Microsoft and Google suites, Zoom, tracking systems, and HRIS
Ability to work independently and take initiative, as well as perform effectively as a member of a team.
Strong attention to detail;
Exceptional customer service skills
Able to deal courteously and effectively with people at all levels;
Strong communicator with ability to guide and educate in HR process and best practices;
Critical thinking and sound judgment skills;
Able to exercise tact and diplomacy and support people in a calm and effective manner in sensitive situations;
Strong attention to detail;
Ability to work fluently (verbal and written) in both official languages, French and English, is required.
Applications are being accepted to fill an active vacancy within the University
***We are aware that some applicants are experiencing difficulty using our careers portal. Should you complete an application through our online form and receive an error, please submit your application to
[email protected] ***
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.
Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit. Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information (
[email protected] ).
