haileybury, on assistant coordinator Jobs – 2 Openings This Week

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Consultation assistant
Timiskaming First Nation —Notre-dame-du-nord, QC
- $50,000–$70,000 a year
- Full-time
- Bilingual
- Administrative experience
- High school diploma or GED
- Dental care
- Paid time off
Quick apply
Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC
K'awat'si Economic Development Corporation —Canada
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Relocation assistance
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Executive Assistant and Document Control Coordinator
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Whether it’s production, quality control, innovation, or research, IGI is committed to delivering the appropriate product to its customers promptly and for…
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Consultation assistant

Timiskaming First Nation
Notre-dame-du-nord, QC

Quick apply

Job details

Permanent | Full-time

Benefits

Extended health care
Dental care
Paid time off
Company pension
Company events
Employee assistance program
Vision care
Life insurance
On-site parking

Skills

Bilingual
Post-secondary education
Filing
Administrative experience
High school diploma or GED
Presentation skills
Accounting
Communication skills
Driving Licence

Full job description

SUMMARY:

The Consultation Assistant provides administrative, coordination, and tracking support to the Consultation Coordinator to ensure the effective management of consultation activities, regulatory processes, and related documentation.

KNOWLEDGE AND SKILL REQUIREMENTS:

Highly organized and flexible
Excellent oral and written communication skills
Advanced knowledge of Microsoft 365 suite and presentation software
Bilingualism would be an asset
Absolute confidentiality and good work ethics are essential

EDUCATION AND EXPERIENCE REQUIREMENTS:

· High School diploma or equivalent minimum

· Post-secondary diploma in office administration or related field preferable

· Experience in the mining sector would be an asset

· General accounting knowledge would be an asset

· Valid driver’s license and willingness to travel as required

MAJOR RESPONSIBILITIES:

Consultation Administration & Coordination

· Provide direct administrative support to the consultation coordinator

· Maintain organized digital and physical filing systems

· Track incoming notices, referrals, and correspondence related to consultation activities

· Assist with follow-up communications as directed

· Format, type, and file meeting notes

· Maintain strict confidentiality of all consultation materials and discussions

Regulatory Tracking & Permitting Support

· Track permits, applications, and regulatory processes (e.g., mining, energy, and industrial projects)

· Monitor timelines, deadlines, and key milestones

· Maintain consultation logs and tracking systems

· Assist with preparation and submission of documentation as directed

· Track notices related to early exploration, advanced exploration, and closure plans

· Demonstrated ability to maintain accurate digital records, logs, and tracking systems with a high level of attention to detail

· Strong organizational and administrative skills, with the ability to manage multiple files, deadlines, and priorities

· Experience with email management, scheduling, spreadsheets, and document control systems

· Ability to work independently with minimal supervision while supporting a fast-paced consultation environment

· Understanding of mining processes, permitting, or indigenous consultation is an asset

Job Types: Full-time, Permanent

Pay: $50,000.00-$70,000.00 per year

Benefits:

Company events
Company pension
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

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Consultation assistant

Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC

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