halifax, ns administrative support occupations Jobs – 31 Openings This Week

Senior Executive Administrative Coordinator
Province of Nova Scotia —Halifax, NS
- $4,879.46–$6,099.32 a month
- Overtime
- Microsoft Outlook
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
4d
Administrative Coordinator
Halifax Regional Municipality —Halifax, NS
- $44,672–$57,802 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Events Planner (Administrative Support Clerk 4)
Province of Nova Scotia —Halifax, NS
- $4,136.02–$5,170.04 a month
- Overtime
12d
Immigration Program Coordinator (Program Admin Officer 4)
Province of Nova Scotia —Halifax, NS
- $3,410.48–$4,005.58 a month
- Full-time
- Administrative experience
- Analysis skills
- Supervising experience
- Disability insurance
- Dental care
3d
Intake Review Clerk (Clerk 3)
Province of Nova Scotia —Halifax, NS
- $3,696.78–$4,136.22 a month
- Overtime
- Microsoft Word
- Microsoft Excel
- Organizational skills
- Disability insurance
- Dental care
12d
Project Coordinator Intern (Program Admin Officer 1)
Province of Nova Scotia —Halifax, NS
- $4,401.36–$4,577.04 a month
- Microsoft Excel
- Microsoft Office
- Organizational skills
- Disability insurance
- Dental care
10d
Clerk 3
Province of Nova Scotia —Halifax, NS
- $3,696.78–$4,136.22 a month
- Word processing
- Administrative experience
- Front desk
- Disability insurance
- Dental care
9d
Bank Reconciliation Supervisor - Financial Services Officer 2
Province of Nova Scotia —Halifax, NS
- $4,806.08–$5,652.02 a month
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
5d
Secretary 3 (Administrative Assistant) (Designated)
Province of Nova Scotia —Halifax, NS
- $2,123.03–$2,348.18 a month
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
3d
Administrative Assistant (Secretary 3)
Province of Nova Scotia —Halifax, NS
- $2,123.03–$2,348.18 a month
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
8d
HR Service Representative
Halifax Regional Municipality —Halifax, NS
- $51,880–$67,410 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Operations Manager, Nova Scotia Insured Services Program Mood and Anxiety Stream
Province of Nova Scotia —Halifax, NS
- $86,000–$109,000 a year
- Full-time
- Master's degree
- Bachelor's
- In-person
5d
Information Specialist (Clerk 4)
Province of Nova Scotia —Dartmouth, NS
- $2,123.03–$2,348.18 a month
- Administrative experience
- Analysis skills
- No university degree
- Disability insurance
- Dental care
5d
Order Clerk
IMP Group —Halifax, NS
- Microsoft Office
- Administrative experience
- Medical terminology
- Dental care
Executive Assistant
IMP Group —Halifax, NS
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Designated paid holidays
- Tuition reimbursement
Justice Officer
Province of Nova Scotia —Halifax, NS
- $2,013.12–$2,244.03 a month
- Overtime
- Bilingual
- Customer service
- English
- Disability insurance
- Dental care
12d
Coordinator, Adjudicative Branch (Term)
Province of Nova Scotia —Halifax, NS
- $4,435.86–$5,544.82 a month
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
3d
Patient Care Specialist
Choice Health Centre —Dartmouth, NS
- $18–$22 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Dental care
Quick apply
3d
Health & Wellness Specialist
Halifax Regional Municipality —Halifax, NS
- $89,570–$115,920 a year
- Full-time
- Supervising experience
- Bachelor's
- Case management
4d
Director Digital Health - (2 Positions)
Province of Nova Scotia —Halifax, NS
- $4,754.34–$5,942.94 a month
- Master's degree
- Presentation skills
- Travel
- Disability insurance
- Dental care
12d
Assistant Controller
IMP Group —Halifax, NS
- Microsoft Excel
- Microsoft Office
- Finance
- Dental care
Buyer/Purchaser Intermediate
IMP Group —Halifax, NS
- ERP systems
- Microsoft Office
- Computer skills
- Tuition reimbursement
Warehouse Associate
Supplement King Canada —Dartmouth, NS
- From $18 an hour
- Full-time
- Microsoft Word
- Assembly
- Warehouse experience
Quick apply
10d
Warehouse Manager
IMP Group —Halifax, NS
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Tuition reimbursement
Facility Duty Supervisor
Halifax Regional Municipality —Halifax, NS
- $21.70 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
4d

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Senior Executive Administrative Coordinator

Province of Nova Scotia
Halifax, NS

Apply Now

Job details

Permanent | Full-time
4 days ago

Benefits

Disability insurance
Dental care
Life insurance

Skills

Microsoft Outlook
Microsoft Office
Administrative experience
Organizational skills
Proofreading
Communication skills
Time management

Full job description

Department: Natural Resources

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 07-Jul-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Nova Scotia is rich in natural resources - including biodiversity, forests, geological resources, provincial parks and the land we manage. The Department of Natural Resources is responsible for the development, management, conversation and protection of forest, mineral, parks and wildlife resources and the administration of the province's crown land. Together, we are working with Nova Scotians to build a better future through sustainable natural resource management as we all benefit from the natural health and wealth of the province.

About Our Opportunity

The Senior Executive Administrative Coordinator is responsible for leading and coordinating a broad range of activities and functions for the Minister and office within the Department of Natural Resources. The incumbent is responsible for the planning and coordination of activities in support of the department's programs and services. The successful candidate gathers and analyzes information, assesses ooptions, and makes recommendations as appropriate. This work contributes to a positive perception of Government's agenda, policies and activities, and the successful implementation of programs and services.

If you inspire trust and confidence, and know how to exercise sound judgement, diplomacy and have superior time management and organizational skills, this opportunity might be just what you are looking for!

Primary Accountabilities

The Senior Executive Administrative Coordinator is required to demonstrate leadership, interpersonal skills, independent judgement, and decision-making skills that are necessary to support the Minister with the department of Natural Resources. Using sound priority and time management skills, you will ensure appropriate and timely responses to all communications both verbal and written, scheduling and facilitating appointments, meetings, workload planning, and coordinating work with other executive secretaries. You will maintain up-to-date knowledge of government practices and policies in order to effectively support the Minister for office enquiries, correspondence and requests at the senior administrative level.

Qualifications and Experience

To be considered for this opportunity, you hold a recognized office administration program and several years of experience in senior administrative positions.

Excellent judgement and ability to prioritize multiple priorities under tight deadlines are required. The successful applicant will possess strong teamwork and collaboration skills as part of an integrated administration team.

Excellent communication skills are necessary to liaise with external/internal stakeholders and the public. Must have a high degree of professionalism, tact, diplomacy and consistently exercise discretion and confidentiality in managing correspondence and information. Successful applicants must maintain composure in stressful situations.

Strong attention to detail is critical in this role with a particular focus on proof-reading, punctuationn, and grammar skills. Must understand the political and bureaucratic significance of issues and documents dealt with by the department, and exercise sound judgement in alerting the Minister of critical information. Proficiency with MS Office and Outlook (or similar email system) is required.

Competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Outcome Focus, Effective Interactive Communication, Teamwork and Collaboration, and Intercultural and Diversity Proficiency.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education, and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Equivalencies which may be considered include, but are not limited to, several years of progressive experience in an administrative role leading to the support of senior officials.

Benefits

Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Additional Information

Working conditions

Normal work week is 35 hours/week, 7 hours/day.
May be required to work overtime on occasion.
The majority of work time spent in comfortable office setting with frequent opportunity to move about.
High concentration of visual demands for proof reading and entering data into a computer database, giving close attention to detail.
Pressures to meet deadlines with attention to accuracy.

Position status and location

Please note that this competition will be leveraged to fill a permanent, full-time opportunity with the Dept of Natural Resources based in Halifax, Nova Scotia.

What We Offer

Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
Countless Career Paths.
A dynamic, client-focused office environment where service excellence and teamwork are our focus

Pay Grade: EC 07

Salary Range: $2,439.73 - $3,049.66 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [email protected].

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].

Apply Now

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About Us

About Our Opportunity

Primary Accountabilities

Qualifications and Experience

Equivalency

Benefits

Additional Information

What We Offer